Leadership And Administrative Duties


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TITUTE OF AERONAUTICAL ENGINEERING
(Autonomous) Dundigal, Hyderabad - 500 043
LEADERSHIP AND ADMINISTRATIVE DUTIES
Dean of Academic Affairs
Major Responsibilities: 1. Implementation of decisions taken on academic matters by the academic council. 2. Conduct academic council meetings once in every quarter. 3. Receive, process and maintain all records related UG/PG programmes including curicullam,
courses offered and course registrations. 4. Prepare academic calender, timetables, green books, student handbook and class in-charge diary. 5. Oversee development of class schedules, class room and faculty assignments teaching &
laboratory workloads. 6. Monitors, reviews and resolves faculty workload issues. 7. Works closely with Deans, HOD’s and professors of various departments on the student’s
requirements and also ensures the resources are available at the beginning of semester. 8. Maintain and supervise course syllabi updationfor academic course offerings. 9. Establishment and maintain evaluation system for all academic programs including oversight of
process (assessment process, data collection and analysis, revision of academic program) and use of assessed results to improve student learning. 10. Identification and allocation of duties to course coordinators, laboratory coordinators and class in-charges. 11. Collect, interpret and presentfeedback on faculty, Course Outcome Based Education (OBE), Student exit survey and initiate the remedial actions in consultation with HOD’s. 12. Identify and communicate Accerlerated / Honours / Minor courses to the students atleast 15 days before the end of previous semester. 13. Oversee the review and resolution of students complaints regarding academic issues.
Dean of Planning &Implementation
Major Responsibilities: 1. Prepare the annual budget of the college with administrative team and HOD’s/Dean’s and control
the proper utilization of budget in the institute. 2. Review and propose new UG & PG Courses to the academic council. 3. Maintain the data of students undergoing full semester internship and record of external examiner
appointments for all UG & PG practical examinations and project works. 4. Plan and implement schedule of examinations (CIE/SEE),tech talks, concept videos, seminars
and UG/PG project works including FSI in consultation with controller of examinations (COE). 5. Monitor the progress of classwork, syllabus coverage and attendance. 6. Ensure completionofstudent course registration process with in the stipulated time. 7. Send progress reports of CIE/SEE marks and attendance particulars to the parents regularly. 8. Oversee college library resources.
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Dean of Research and Development (R&D)
Major Responsibilities:
1. Establishment and promotion of excellence in theinstitute’s research and development. 2. Prepare policies, procedures and guidelines relating to research and development. 3. Development and enhancement of the institute’s research capacities. 4. Motivate faculty to pursue research in their respective areas of expertise. 5. Development of infrastructure conducive for promoting the quality and quantity ofresearch and
development. 6. Monitor the research funds to ensure that the funds are properly and formally accounted. 7. Promoting emerging areas of research and development. 8. Foster the development of multi-disciplinary research endeavors across faculties anddepartments. 9. Monitor and enhance the quality of research centers, projects and research infrastructure within
institute, including the training of research scholars. 10. Promote strategic, durable partnerships and develop funding solutions withindustries and
research institutions for steering, funding and cooperation. 11. Monitor the research and development performance of faculty to encourage excellence
andproductivity through maintaining a database of research anddevelopment activities. 12. Maintain research audit PASS (Performance Appraisal Scoring System) forms for every Quad of
the year. 13. Details of research projects and proposals (submitted / ongoing / completed). 14. Record of research supervisors and scholars. 15. Submission utilization certificates of all funded projects/schemes in time. 16. Record of consultancy and IPR.
Dean of Internal Quality Assurance Committee (IQAC)
Major Responsibilities:
The IQAC will be the internal mechanism for planning, guiding and monitoring Quality Assurance (QA) and Quality Enhancement (QE) activities of the institute. It will be a facilitative and participative body, for assuring in quality by working out intervention strategies to remove deficiencies and enhance quality. Its initiatives will be directed towards future and will rely on the transformation model of change by creating the necessary ecosystem.
1. Ensure the mission and vison statements of the institute are properly addressed by professors and other faculty.
2. Coordinate the timely and efficient execution of the decisions of IQAC committee. 3. Develop parameters for various academic and administrative activities of the institution. 4. Ensure that academic standards are being met seeking to the satisfaction of accreditation
requirements. 5. Coordinate in preparation of the Report to be submitted to accreditation body based on the
quality parameters. 6. Ensure timely, efficient and progressive performance of academic, administrative and financial
tasks. 7. Directs the development of short- and long-range plans for all academic and students affair
functions. 8. Arrangement for feedback response from students, parents and other stakeholders on quality-
related institutional processes. 9. Documentation of the various programs /activities for the purpose of maintaining /enhancing the
institutional quality.
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10. Facilitate the development and application of quality benchmarks/parameters/templates for the various academic activities of the institute and compile these in to a quality manual.
11. Coordinate in preparation of the Annual Quality Assurance Report (AQAR) to be submitted to NAAC based on the quality parameters.
12. Submit the Data Capturing System (DCS) for National Institutional Ranking Framework (NIRF), All India Survey on Higher Education (AISHE) and other Ratings.
13. Build an organized methodology of documentation and internal communication. 14. Prepare the activity calendar of the institute based on the individual plans submitted by
departments. 15. Examine and scrutinize the annual budget of the institute and make suggestions,
recommendations to the governing body. 16. Verify and comment monthly reports submitted by Hod’s and Deans.
Dean of Internship, Outreach and Continuing Studies (IOCS)
Major Responsibilities:
1. Design and conduct workshops, trainings, and other activities to strengthen the professional development of the staff members and administrators who deal directly with students.
2. Plan, coordinate, and supervise activity such as workshops, seminars, mentorship program and hands on experience program for students.
3. Build MoU’s with public and/or private organizations which provide internship and continuing studies.
4. Oversee the process of students counselling and mentoring system. 5. Participates in professional development opportunities. 6. Attends area meetings, and campus programs, as directed 7. Supervise and promote continued professional development for faculty and students. 8. Lead academic development and delivery of institute outreach programs. 9. Ensures the student registration for the internship within the semester if it is approved. 10. Attend an internship information session by regularly visiting internship sites. 11. Coordinates with Dean of alumni for finding the various opportunities that may be available to
students for internships in the organization in which alumni is working. 12. Works with Hod’s/Dean’s to integrate career planning and internship programs.
Dean of Information and Communications Technology (ICT)
Major Responsibilities
1. Planning and providing the access to ICT studio for faculty to create E-Learning readiness videos.
2. Prepare a plan of action to complete the E-Learning readiness videos for all the courses. 3. Ensure the quality of E-Learning readiness videos and add the value by promoting through online
learning portals. 4. Enhance the quality of presentations by adopting new methods for making PowerPoint
presentations. 5. Monitor and update the Learning Management System (LMS) portal on regular basis to improve
the flexibility to viewers. 6. Design and implement web-based tools to increase overall student engagement, persistence and
success. 7. Improve and stabilize LMS E-Learning and E-Library platforms to support blended E-Learning. 8. Provide training, & demos videos to faculty and students on how to use ICT equipment. 9. Broaden the ICT service delivery to external stakeholders to generate revenue.
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Dean of Student Affairs
Major Responsibilities: 1. Maintain overall campus discipline with the support of physical directors. 2. Coordinate the admission of students and hostels. 3. Primary administrative contact for parent network. 4. Supervise activities for students regarding institutional services. 5. Coordinate logistics, scheduling, and act as a liaison between institution and students. 6. Maintain the minutes of the meetings with faculty/staff/students, class representatives, parents
and other student support related meetings. 7. Plan and organize various extra-curricular and co-curricular activities (professional development
seminars orientation day, graduation day annual day, tech/cultural fest, student induction, sports meet etc.). 8. Allocation of 15-20 students to each faculty for mentoring them and review the green books regularly. 9. Nominate student representative to various bodies of the institute for various academic and cocurricular activities. 10. Arrange and depute students for participation in the events/competitions/workshops/seminars conducted outside the college. 11. Coordinate the process of selection of students for awards, prizes and scholarship. 12. Discharge duties as local guardian and faculty advisor for hostlers. 13. Publication of magazine, news bulletin, newsletters. 14. Arrange the special care for weaker and needy section students. 15. Ensure the students records in campus management system (CMS) are properly administers and update them regularly. 16. Arrange the issue of admission order, verification of educational credentials and preparation for issuance of ID cards to admitted students. 17. Preparation and submission of documents for ratification of admissions from university/technical education. 18. Analysis of examination results (CIE/SEE) and action taken report. 19. Monitor the training and placement of the students. 20. Plan and suggest amenities of the students. 21. Prepare and circulate Nominal rolls of students each semester. 22. B.Tech / M.Tech / MBA and LE Admission work. 23. Finalization of merit list. 24. Admitted student’s data entry on CMS software and University. 25. A.I.C.T.E. student’s data entry. 26. All documentations of institutional scholarship, Merit scholarship and scholarships from other agencies. 27. Preparation of student register (B.Tech / M.Tech / MBA / LE) every year. 28. TSRTC / Railway and ST Pass concession.
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Dean of Center for Learning and Educational Technologies (CLET)
Major Responsibilities: 1. Development of meaningful assessment of student learning outcomes that leads to implement of
student learning and services. 2. Educate students on a broad range of experiential learning on career pathway planning. 3. Optimization and integration of modern methods of teaching and learning. 4. Inculcating strong information technology and IT Literacy skills, effective oral and written
communications. 5. Design appropriate and effective teaching methods. 6. Refine course outcomes, program specific outcomes and program educational objectives for new
regulations in alignment with institute vision and mission. 7. Review and approve appropriate, requisition for instruction supply and equipment to be used. 8. Research methodology in evaluation of academic and student programming/coding skills
effectiveness. 9. Recruiting and participating as a member in selection of faculty and staff members. 10. Assuring new faculty and staff members preparation and supporting for comprehensive
orientation and training. 11. Leading and directing faculty and staff to a higher education environment. 12. Recommend of instructions for the selection of textbooks. 13. Develop and execute assessment related to the Academic Plans, utilizing best practices related to
student learning and measurement of outcomes. 14. Class room and laboratory teaching effectiveness.
Dean of Technology Innovation and Incubation Centre (TIIC)
Major Responsibilities: 1. Inculcate a culture of research and innovation driven entrepreneurship. 2. Make the students think creatively and generate innovative ideas from all fields of engineering. 3. Collaborate with national entrepreneurship organizations. 4. Conduct innovations, IPRs and entrepreneurship activities. 5. Make the student to participate in the competitions such as hackathons, ideathons, innovation
context etc. 6. Organize the field visits to various Incubation Units/Patent Facilitation Centres/Technology
Transfer Centers / Co-working spaces. 7. Organize workshops/training sessions/ seminars/ interactions with various innovation experts and
achievers. 8. Generate and build momentum for ideas and develop an innovative mindset within the institute. 9. Administer seed funding and release time for promising projects. 10. Connect with partners and funders outside of the institution. 11. Design schemes for innovative product development proposals and implementation. 12. Provide support to entrepreneurs from Ideation level to scalable product. 13. Monitor the Institutions Innovation Council (IIC) activities at Institute level. 14. Submit the proposals of funded schemes related to Innovation.
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Dean of Science and Technology Start-Up Park (STSP)
Major Responsibilities: 1. Encourage the students / staff to take up innovative product development to promote technology
start-up. 2. Provide facilities for accommodating new start-up. 3. Provide financial counselling support (Seed Support, Innovation, Refinement &
Commercialization Grant). 4. Provide technical support (Design, Simulations, Development and Testing) 5. Legal advices are given with the support of Intellectual Property. 6. Foster and promote entrepreneurship spirit. 7. Identify technologies / innovations having potential for commercial ventures. 8. Guide the students on early-stage funding to stimulate commercialization of research discoveries. 9. Promote capacity building through exposure visits and organizing facilitation workshops. 10. Organize start-up idea pitch festivals / ideathons / business model canvasing for creating an
exhilarating climate to inspire innovation. 11. Facilitate knowledge creation, innovation and entrepreneurship activities. 12. Provide mentorship assistance to entrepreneurs by inviting the government officials from DIC,
TIIC, MSMEs, EDIs, successful alumni entrepreneurs and other related field experts. 13. Assist and help the start-up student entrepreneurs to get subsidies & incentives from government
wherever possible.
Dean of Academic Audit
Major Responsibilities: 1. Planning, developing and evaluating academic services and programs. 2. Conduct of internal academic and administrative audit. 3. Guiding and coaching faculty and staff members overall permanence, identifying deficiency
arears and implementing improvement plans whenever necessary. 4. Monitors the academic achievements of students and faculty and issue awards. 5. Develop policies for various academic and administrative activities (IT, placement and training,
IPR, recruitment and promotion, innovation and entrepreneurship, library, research, admission, examination, grievance redressal, industrial consultancy, budget, student discipline and so on.) 6. Adherence to the academic calendar and semester plan. 7. Quantity & Quality of tech talk topics, concept videos, assignments and exam questions. 8. Performance of students in the previous semester. 9. Feedback collected, analyzed and action taken from faculty, students, employers, alumni and stake holders. 10. Monitors faculty/staff performance in accordance with prescribed evaluation methods. 11. Record maintenance and preparation of stock verification of all laboratories/library at the end of the year.
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Dean of Skill Development
Major Responsibilities: 1. Combine the futuristic courses with the traditional ones and impart a skill-based curriculum for
the students to make industry ready. 2. Identifies the aspirants and support them in getting rewarding employment. 3. Conduct 45 Hours of coding hackathons, coding challenges for building desired software code. 4. Hands on training on coding, verbal and aptitude skills. 5. Imparting excellent problem solving skills. 6. Develop courses instructed by industrial professionals. 7. Identifying and connecting the students with hiring employers like Amazon, Google, Microsoft,
Goldman Sachs, JP Morgan, Ericsson, Linkedin, Qualcomm, Intel, Cisco, McKinsey Digital, PayPal Zomato, Unacademy, Adobe and so on). 8. 15 weeks professional training for improving / brush-up on latest software skills. 9. Guiding with licensing / certification. 10. Provide right job to the right person 11. Develop and maintain organizational communications such as intranet IARE Bulletin boards and newsletters to ensure employees have knowledge of training and development events and resources. 12. Conduct follow-up studies of all completed training to evaluate results and monitor improvements. 13. Identify quick learners and trains them in advanced level during weekends for higher packages. 14. Motivate the students for internships in different organization for better placements. 15. Research new technologies and methodologies in workplace learning. 16. Plan and assess the 'return on investment' of any training or development program. 17. Analyze training needs to develop new training programs or modify and improve existing programs.
Dean of Media, Publicity & Advertising
Major Responsibilities: 1. Responsible for extensive coverage of all institute events and send press releases in print and
digital media. 2. Post updates on social media about all campus activities, outreach, extensive activities,
entrepreneur meets, student achievements and institute performance. 3. Manage the media relations of the institute and keep the media updated with the happenings at
the institute. 4. Filling and providing complete information for ranking by most widely read acclaimed
magazines. 5. Design campus brochures, flyers and bill boards for various events conducted within and outside
the institute. 6. Pursue media outlets with high target rating points and probe for possible advertisements.
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Dean of Entrepreneurial Leadership, Brand Building and Perception
Major Responsibilities: 1. Explore various national and industrial schemes available for development of startups. 2. Conduct activities that develop entrepreneurial qualities in students. 3. Motivate students and faculty to participate in development programs conducted by peer
institutes, private and government institutions. 4. Motivate brand ambassadors from different departments to canvas upcoming/prospective
students. 5. Website, EMS, LMS and CMS Software support and maintenance, preparation of requirements,
uploading of data on institute website 6. Provides on-going support to users through a helpdesk or self-service facilities on the institute
intranet. 7. Teach the tactics of digital world to the faculty. 8. Use wisely social media platforms on a big way for creating positive perception of the institute.
Dean of Women Empowerment
Major Responsibilities: 1. Identification of strong leader ship and change makers and building the capacity of women. 2. Conduct women empowerment activity in accordance of the women center’s activity guideline,
women and girls feedback and consultation. 3. Promote a culture of respect and equality for female gender. 4. Provision of opportunities and programs for female gender to be financially, mentally and
emotionally empowered so as to promote their growth as individuals in their own right. 5. Conduct seminar, workshop to impart knowledge of opportunities and tools available and train
the women. 6. Inculcate entrepreneurial attitude among young girls, at the earliest so that they can be “job
givers” rather than “job takers”. 7. Make women understand that empowered and educated women are less likely to fall prey to
sexual abuse, workplace harassment, domestic abuse many more. 8. Imbibe the idea that child marriage, dowry killings, discrimination, female feticide, etc., and
other harmful acts can be stopped by women empowerment. 9. Promote a culture of respect and equality for female gender. 10. Educate girl students on women specific health issues and measures to be taken.
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Dean of Green and Smart Campus
Major Responsibilities: 1. Smart technology enabled automation 2. Energy and water efficiency (smart distribution system, smart meters etc) management. 3. Bus tracking using Global Positioning System (GPS). 4. Video conference facility in all departments. 5. Cash free campus through online payment gateway and digital wallets. 6. Online system for information retrieving / tracking request and approvals (paperless office). 7. Waste water management to prevent direct / indirect communicable diseases. 8. Sensor based waste management (degradable / non degradable waste) 9. Bulk SMS for common messaging / alerts. 10. Smart digital display panels for notice boards. 11. Kiosk in library for book deposit by staff / student. 12. Improve energy consumption (LED Lights or brushless DC BLDC fans). 13. Free OpenSource Software (FOSS) as policy. 14. Smart security (CCTV Surveillance). 15. Mobile portability for complete website. 16. Bicycle dock. 17. Biometric attendance system for student and staff. 18. Rain water harvesting for all buildings and campus. 19. Harnessing the solar energy. 20. Green/non green garbage collection.
Dean of Alumni Relations
Major Responsibilities: Alumni relations plays very important role in coordinating all the functions of the institute that aim towards promotion of alumni.
1. Plan, organize and coordinate events that are engaged by the alumni. 2. Perform budget plan for the yearly alumni events, programs or communications and accordingly
overseeing them. 3. Manage scholarship giving, scholarship administration and fellowship processes. 4. Organizing programs for current students and helping them to discover new opportunities of
career and employment. 5. Giving presentation to institute to get associate and maintain relations with them for business
purpose. 6. Maintain database of alumni for industrial linkage and knowledge transfer. 7. Attend major alumni events or activities wherever possible. 8. Serve as campus ambassador for quality of higher education. 9. Engage alumni in development of curriculum based on recent trends and industrial requirements.
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Principal
Specific Responsibilities:
Reports to the Management Members (Chairman, Secretary and Correspondent and Executive Director & Treasurer) of the institute and assist them in the following functions of the institute:
1. Regulation / Monitoring 2. Development 3. Leadership
Regulation / Monitoring:
One of the key responsibilities of a principal is regulation of academic, administrative and monitoring the systems, policies, procedures and overall functioning of the institute. And also fulfill the expectations of the monitoring bodies such as All India Council for Technical Education (AICTE), Technical Education and the Affiliating University (JNTUH) along with the expectations of students and parents.
Responsibilities:
1. Monitor the function of the academic and administrative staff and see that they fulfill their responsibilities.
2. Monitor the effective teaching as prescribed in the curriculum as per the teaching / institutional methodology suggested by the UGC / JNT University / AICTE / Management.
3. Monitor procedures followed in the administration office which include admission, fee collection, attendance, recruitment, salary payments, purchases and procurements, accounts, audit and any other matters related to the administration of the institute.
4. Ensure admission of students as per the norms prescribed by JNT University and state government within the stipulated time by obtaining the approval from the appropriate authorities.
5. Monitor the procurement and purchasing of the necessary infrastructure like furniture and fittings, lab equipment, books etc.
6. Maintain the cordial relationship with the staff, students, parents and other stakeholders both directly and indirectly.
7. Arrange and participate in Board of Studies and Academic Council meetings for developing the curriculum.
8. Conduct periodic, monthly review meeting with the Deans, Head of the departments and administrative staff of the institute.
9. Takes care of HR policies of the institution side and outside the institute.
Developmental Activities:
Looks after developmental activities which are important for the development of the institution.
Responsibilities:
1. Identify, contact, and recruit the right kind of the faculty members suitable for the institution by keeping in view about the future needs.
2. Identify and project the core competencies of the institution. 3. Develop the working and learning culture in the institution. 4. Establish global contacts by collaboration with industries, institutions, and research and
development organizations which is aimed for improving the specific strengths of the institute.
Leadership Activities:
These are most critical activities of a principal of an academic institution. By fulfilling all these activities, the principal will exhibit the true qualities of a leader by being a role model to colleagues.
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Leadership And Administrative Duties