Integrated Material Management LCA Tejas Division Hindustan


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Integrated Material Management LCA Tejas Division Hindustan Aeronautics Limited Marathahalli Post, Bangalore – 560037, India Ph (दूरभाष): 91 80 2232 3625

Tender No. : TA20-86543/1

Date: 03-FEB-2018

Due Date: 03-MARCH-2018, closing time is 23:00 HRS of Indian Standard Time.

Sub : Request for Quotation(RFQ) for supply of HIGH SPEED CNC 5-AXIS PROFILER

Hindustan Aeronautics Ltd., LCA-TEJAS Division located in Bangalore intends to procure the items specified in the RFQ item list for LCA Production.

Request you to submit your lowest quotations through e-portal at www.eproc.hal-india.com, within the specified due date & time on or before the closing date by 23.00 hrs (Indian Standard Time). Tenders received after due date and time shall not be opened and shall not be considered. Bid received through HAL e-portal would only be accepted and submission of quotation through any other mode is not acceptable.

HAL will not be responsible for the loss or delay in receipt of tender documents/ tender in transit, inability of vendor to upload the tender documents in E-Procurement and HAL reserves the right to reject Late / incomplete tenders.

It is a Two Bid System - In this system, the firms are requested to give two separate offers, both the offers will be exactly the same except the offer Annexure-1 will have all prices/rates/values blanked out and will be called Technical Bid . The offer Annexure-2 will be Commercial or Complete Bid including the prices.

Price details entered in technical bid is liable for rejection.

www.hal‐india.com

In order to maintain the standardization, you are requested to offer for the same details in Annexure-1 Technical Bid & Annexure-2 Commercial / Complete Bid.

Note: Prices should be filled only in Annexure-2 (Price/Commercial/Complete-Bid).

Vendors should not upload/attach any extra documents containing prices with the tender and if found such tenders will be liable for rejection.

Additional Condition of Tender

1. Specification : Description: HIGH SPEED CNC 5- AXIS PROFILER

a. Technical Specification : Vendors to submit the Technical Bid with
complete details item wise as called for in Annexure-1. The RFQ Requirements are specified. Vendors not meeting the criteria are liable for rejection.
b. RFQ will be processed on two bid system.

2. Essential Conditions As Per Technical Compliance Matrix Entire machine inclusive of all systems / accessories should be warranted for 24 months from the date of HAL acceptance.

3. General Conditions

i)

Validity of quotation 180 days.

www.hal‐india.com

4. PAYMENT TERMS: 100% payment through RTGS/ECS/NEFT within 30 days after receipt,
installation and acceptance at HAL.
5. Tender Evaluation: a. Technical Evaluation: i. Technical evaluation would be based on the quoted specification and essential parameters (Technical Compliance Matrix) as mentioned above. b. Commercial Evaluation: i. Only the technically accepted bid would be considered for commercial evaluation. ii. The tender will be evaluated on Package basis iii. Bid received in different currency will be converted to Indian Rupees. The TT selling rate for foreign currency exchange rate for conversion will be adopted as per the Reserve Bank of India as on date of tender opening. iv. Bid with lowest price conforming to the specification and HAL essential requirement will be considered for placement of order. v. Annual Maintenance contract (AMC): Supplier should quote separately for 5 Years of AMC after expiry of the warranty period. AMC cost will be considered for L1 supplier evaluation. Separate purchase order will be released for AMC after expiry of warranty period.
6. Bid with lowest price conforming to the specification and HAL essential requirement will be considered for placement of order.
7. Conditional Offers / Quotations are not acceptable.
8. Loading factor as per the attached HAL format shall be considered while preparing Price Comparative Statement for bidders who have not agreed RFQ terms.
9. Startups, Micro & Small Enterprises for Indian vendors are relaxed from prior Turnover and prior Experience. Such vendors shall submit valid documents along with their bids for availing this benefit.
10. Indian vendors to mention the value of Import content and Indigenous content with respect to Value of Production if any. The value of import content of Indian supply needs to be reported to Ministry of Defence. However orders will be placed to vendors in Indian currency only and payment will be made in Indian currency.
11. HAL’s OBLIGATIONS: This RFQ does not oblige HAL to pay any cost incurred in the preparation or submission of any response including technical / commercial proposals from Vendor. HAL reserves the right to reject any and / or all responses received to this RFQ without assigning any reasons at any stage.
12. Earnest Money Deposit: (Applicable: Rs.3,00,000/‐ for Indian vendor, In case of Foreign bidder, EMD to be submitted in any freely convertible currency of amount equivalent to the above EMD value.):
a) EMD for a value as mentioned in RFQ document to be submitted in the form of DD/Banker’s Cheque/Pay Order/Bank Guarantee of Scheduled Bank (Nationalized Bank). EMD should be in favour of HAL LCA-TEJAS DIVISION BANGALORE and valid for 28 days beyond the validity of the bid. EMD can be sent through SWIFT / Wire Transfer to HAL Account No.30402323910. SBI Bank. IFSC Code: SBIN0001114. Income Tax PAN No. AAACH3641R, TAN No. BLRHO3837B.

Integrated Material Management LCA Tejas Division Hindustan Aeronautics Limited Marathahalli Post, Bangalore – 560037, India Ph (दूरभाष): 91 80 2232 3625
Vendor should send original DD through Postal/Courier to the below address before tender due date, DD received after due date will not be considered and
Quotation shall be summarily rejected. In case of RTGS / Swift / Wire transfer,
Transaction Code should be indicated along with the technical bid. The technical bid will be accepted only after confirmation of receipt of EMD in time.
b) Offers not accompanied with requisite amount of EMD or EMD not submitted in the specified form in original shall be summarily rejected.
c) EMD will not carry any interest for the period it is retained with HAL. EMD will be forfeited if a bidder withdraws amends, impairs and / or derogates within validity period.
d) Bidders exempted from submission of EMD as per Govt. of India directives must submit certified copy of Govt. of India authority for such exemption in lieu of EMD.
e) The EMD shall be refunded to the unsuccessful bidder within 15 working days in various stages of disqualification of the bid ie., tender open stage, prequalification/ technical evaluation stage and identification of L-1 Stage.
f) Please provide RTGS/BANK details along with the quote for returning of EMD’s.
13. Security Deposit: a) The successful Bidders will be required to submit the Security Deposit equivalent to 5% of the total value excluding taxes (If taxes and duties quoted separately otherwise total order value quoted) of the order within 15 days of issuance of purchase order by way of Demand Draft or Bank Guarantee in a prescribed format of HAL from a scheduled Bank in India/Bank of International repute (for foreign vendors) which shall be valid up to 60 days after the completion of contract period / last supply. Security Deposit will bear no interest. In case the supply order / contract is not executed to the entire satisfaction of HAL the Security Deposit will be forfeited besides initiation of risk purchase action. In case any claims or any other contract obligations (related to supplies excluding warranty) are outstanding, the bidder shall be required to extend the Security Deposit as required till such time the vendor settles all claims and complete such obligations.
Bank Guarantee should be directly issued by Bank to HAL through Registered Post:
Address: Dy. General Manager (IMM) IMM Department, HAL, LCA-Tejas Division, PB NO.3791 Near Yemlur Road, Marathahalli Post, Bangalore – 560037, India Ph : 91 80 2232 3625, 080-2232 3594 Email: [email protected]
b) No claim will be entertained against HAL either in respect of interest, if any due on the security deposit or depreciation in value.
c) Loading factor of 5% shall be considered while preparing Price Comparative Statement for bidders who have not agreed for submission of Security Deposit.
14. PERFORMANCE BANK GUARANTEE The successful Vendor shall furnish a Performance Bank Guarantee as per HAL’s format for 10% of order value valid till end of the guarantee / warranty period from a scheduled bank in India / international repute (Foreign Bidders) in favor of HAL LCA-TEJAS DIVISION BANGALORE, Bank Guarantee should be directly issued by Bank to HAL through Registered Post. In case vendor does not agree for Performance Bank Guarantee / retention of equivalent amount, the offer shall be summarily rejected.

www.hal‐india.com

www.hal‐india.com

15. Integrity Pact:

i)

The Bidder shall submit duly signed Integrity Pact in original, strictly as per the

formats Omnibus IP or Standalone IP (whichever is applicable) without any

deviation enclosed along with the RFQ. Bidders not complying with this are liable

for rejection and their bids will not be considered for evaluation. The bidder is

required to submit the signed pre-contract IP as part of technical bid, failing

which offers are liable for rejection.

ii)

The sellers/bidders given option for accepting and signing either Omnibus IP

format or Standalone IP format. Both Standalone IP & Omnibus IP formats

enclosed along with the RFQs. The bidders can select either Standalone IP or

Omnibus IP for signing with HAL.

iii)

ln case the vendor had already signed Omnibus IP with any Divisions of HAL and

the same is valid and they can enclose a copy of the same against this

tender, instead of signing fresh Integrity Pact, by providing the details such as

date of signing, validity, Division, etc

iv)

Omnibus IP & Standalone IP are applicable to the individual entity / firm who

has signed the IP. These IP will not be made applicable for the other companies

of that group or as a group companies. Each individual entity / firm should sign

separate IP.

Contacts:

Help desk: E-mail: [email protected] Landline: +91-80 40482000 /133/131.

LCA-TEJAS (HAL): For any clarification you may contact us through Landline: +91-802232 3625 / 3824

E-mail: [email protected], and [email protected] _______________________________________________________________________________________

Contact : IEM (Independent External Monitors) in case of any clarification regarding Integrity Pact (IP):

Shri. Ramachandran Venkataramani Landline: +91-80 42040100
Mobile No. 97312 22888 Email ID: [email protected], [email protected] __________________________________________________________________________________

Encl: Detailed Conditions of Tender.

Tapash Ghose Dy. General Manager (IMM) For Hindustan Aeronautics Ltd.

TECHNICAL BID

HINDUSTAN AERONAUTICS LIMITED LCA - TEJAS DIVISION, POST BAG - 3791,
Marathahalli Post (Near Yemlur Road) Bangalore 560037 INDIA

https://eproc.hal‐india.com

Tender No.: TA20-86543/1 Annexure - 1: TECHNICAL BID

RFQ DATE: 03‐FEB‐2018

DUE DATE : 03‐MARCH‐2018, closing time is 23:00 hrs of Indian Standard Time

NAME OF THE BIDDER (Please enter your Company name & address, contact person, email id and phone no. without fail) →

SL PART NO NO

1

HIGH SPEED CNC PR

BID REFERENCE NUMBER (Please enter your Quotation ref. without fail) →

DESCRIPTION

REQD. QTY

UOM

HIGH SPEED CNC 5-AXIS PROFILER

1

Number

HSN NUMBER

Vendor's Comments

SPARES

2

HIGH SPEED CNC 01

for opearting the machine for 2 years

1

Set

as per Sl No. 30.1 of Technical

Specifications.

AMC

(The supplier should quote for

Annual Maintenance Contract

(AMC) for 5 years after warranty

period.

3

HIGH SPEED CNC 02

Note:The cost of Machine along

5

with cost of AMC will be

considered for evaluation of L1

Bidder and Separate purchase

order will be released for AMC

after expiry of warranty period ))

Years

INSTALLATION & COMMISIONING

on Turnkey basis (Unloading, Position of Machine,

4

HIGH SPEED CNC 03

Arrangeement of ground handling equipment, Crane, etc

as per Technical Specifications)

TA20‐86543/1

1 of 4

TECHNICAL BID

SL PART NO NO

DESCRIPTION

REQD. QTY

UOM

The supplier has to quote for all the above items and if no value is entered than it shall be considered that the cost is included in other price quoted. Say YES or NO →

(Technical Compliance Matrix submitted or not) Say YES or NO →

Pkg & Fwd Charges (if applicable) →

Payment Term → 100% payment through RTGS/ECS/NEFT within 30 days after receipt, installation and acceptance at
HAL. Loading factor as per the attached HAL format shall be considered while preparing Price
Comparative Statement for bidders who have not agreed RFQ terms.

Validity of the Quote: Minimum 180 Days Required →

Delivery /Lead Time → Within Please mention in terms of weeks / months from the date of receipt of order.

WARRANTY → Vendor should provide full warranty for Two Years from the date of receipt and acceptance at HAL
including free replacements of spares and services against manufacturing defects.

* Please mention GST TAX in % (Mandotary for Indian Vendor) →
* Please mention GSTIN NUMBER (Mandotary for Indian Vendor) →
Please upload Bank details in ECS format authenticated by Bank along with the Tender→
Liquidated Damages : In the event of an order, we reserve the right to collect a sum of 0.5% per week (on basic cost only
excluding taxes & duties, if such details are furnished separately in the bid submitted) of delay or part thereof, subject to a maximum of 10% as our claimtowards liquidated damages on the undelivered part of the order. →

HSN NUMBER

Vendor's Comments

TA20‐86543/1

2 of 4

TECHNICAL BID

SL PART NO NO

DESCRIPTION

REQD. QTY

UOM

Delivery Terms: (FOB/Ex‐Works/ FCA /CIF / F.O.R LCA‐Tejas HAL BANGALORE)→

Security Deposit: i) The successful Bidders will be required to submit the Security Deposit equivalent to 5% of the
total value excluding taxes (If taxes and duties quoted separately otherwise total order value quoted) of the order within 15 days of issuance of purchase order by way of Demand Draft or Bank
Guarantee in a prescribed format of HAL from a scheduled Bank in India/Bank of International repute (for foreign vendors) which shall be valid up to 60 days after the completion of contract period / last supply. Security Deposit will bear no interest. In case the supply order / contract is not executed to the entire satisfaction of HAL the Security Deposit will be forfeited besides initiation of
risk purchase action. In case any claims or any other contract obligations (related to supplies excluding warranty) are outstanding, the bidder shall be required to extend the Security Deposit as
required till such time the vendor settles all claims and complete such obligations. ii) Loading factor of 5% shall be considered while preparing Price Comparative Statement for
bidders who have not agreed for submission of Security Deposit.
Bank Guarantee should be directly issued by Bank to HAL through Registered Post (say Yes/No)→

HSN NUMBER

PERFORMANCE BANK GUARANTEE i) The successful Vendor shall furnish a Performance Bank Guarantee as per HAL’s format for 10% of order value
valid till end of the guarantee / warranty period from a scheduled bank in India / international repute (Foreign Bidders) in favour of HAL LCA‐TEJAS DIVISION BANGALORE,
ii) In case vendor does not agree for Performance Bank Guarantee / retention of equivalent amount, the offer shall be summarily rejected.
Bank Guarantee should be directly issued by Bank to HAL through Registered Post. (say Yes/No)→
Earnest Money Deposit: (Applicable: Rs.3,00,000/‐ for Indian vendor, In case of Foreign bidder, EMD to be submitted in any freely Convertible currency of amount equivalent to the above EMD value.) (Submitted Yes/No)→.

Vendor's Comments

TA20‐86543/1

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TECHNICAL BID

SL PART NO NO

DESCRIPTION

REQD. QTY

UOM

Integrity Pact: The Bidder shall submit duly signed Integrity Pact in original, strictly as per the formats Omnibus IP or Standalone IP
(whichever is applicable) without any deviation enclosed along with the RFQ. Bidders not complying with this are liable for rejection and their bids will not be considered for evaluation. The bidder is required to submit the signed
pre‐contract IP as part of technical bid, failing which offers are liable for rejection. (Submitted Yes/No)→

Withholding Tax:
i) HAL would be deducting at source applicable Income Tax as per Government of India Rules applicable at the time of making payments in respect of services rendered in India. (Generally on the amounts towards services like training, technical assistance offered by the bidder and license fees). As per the Rules, Income
tax has to be borne by the recipient of the Income and relevant certificate to this effect will be issued to the bidder on deduction of such amounts, if applicable.
ii) Bidder should bear the applicable withholding income tax in India. Tax would be deducted at source by HAL as per DTAA where the bidder could claim the benefit of double taxation in their country as per the
bilateral agreement between the two countries. Certificate to this effect would be issued by HAL to enable the bidder to claim the benefit under DTAA.
iii) Bidder is required to indicate the PAN No. issued by Indian Income Tax Authorities. (Submitted Yes/No)→.

Remarks if any→

HSN NUMBER

Vendor's Comments

TA20‐86543/1

4 of 4

PRICE BID

RFQ DATE: 03-FEB-2018

HINDUSTAN AERONAUTICS LIMITED LCA - TEJAS DIVISION, POST BAG - 3791,
Marathahalli (Near Yemlur Road) Bangalore 560037 INDIA

https://eproc.hal‐india.com

Tender No.: TA20-86543/1
Annexure‐2: Price Bid

DUE DATE : 03-MARCH-2018, closing time is 23:00 hrs of Indian Standard Time

NAME OF THE BIDDER (Please enter your Company name & address, contact name, email id and phone no. without fail)


BID REFERENCE NUMBER (Please enter your Quotation ref. without fail) →

SL NO

PART NO

DESCRIPTION

REQD. QTY

UOM

HSN NUMBER

UNIT PRICE ↓

Total Price

GST
in %

CURRENCY ↓

REMARKS (If any) ↓

1 HIGH SPEED CNC HIGH SPEED CNC 5 AXIS PROFILER

1

Number

-

PR

HIGH SPEED CNC

SPARES

2

01

for opearting the machine for 2 years as

1

Set

-

per Sl No. 30.1 of Technical Specifications.

AMC

(The supplier should quote for Annual

Maintenance Contract (AMC) for 5 years after

warranty period.

HIGH SPEED CNC Note:The cost of Machine along with cost of 5

Years

-

3

02

AMC will be considered for evaluation of L1

Bidder and Separate purchase order will be

released for AMC after expiry of warranty

period ))

INSTALLATION & COMMISIONING

HIGH SPEED CNC on Turnkey basis (Unloading, Position of

4

03

Machine, Arrangeement of ground handling 1

Number

-

equipment, Crane, etc as per Technical

Specifications)

TA20‐86543/1

1 of 4

PRICE BID

RFQ DATE: 03-FEB-2018

Tender No.: TA20-86543/1
Annexure‐2: Price Bid
DUE DATE : 03-MARCH-2018, closing time is 23:00 hrs of Indian Standard Time

The supplier has to quote for all the above items and if no value is entered than it shall be considered that the cost is included in other price quoted. Say YES or NO →
Please attach probable spare list with price in Annexure‐A Say YES or NO →.
(Technical Compliance Matrix submitted or not) Say YES or NO →

Pkg & Fwd Charges (if applicable) →

Payment Term → 100% payment through RTGS/ECS/NEFT within 30 days after receipt, installation and acceptance at
HAL. Loading factor as per the attached HAL format shall be considered while preparing Price
Comparative Statement for bidders who have not agreed RFQ terms.
Validity of the Quote Minimum 180 Days Required →
Delivery /Lead Time → Within Please mention in terms of weeks / months from the date of receipt of order.

WARRANTY → Vendor should provide full warranty for Two Years from the date of receipt and acceptance at HAL
including free replacements of spares and services against manufacturing defects.
* Please mention GST TAX in % (Mandotary for Indian Vendor) →
* Please mention GSTIN NUMBER (Mandotary for Indian Vendor) →
Please upload Bank details in ECS format authenticated by Bank along with the Tender→

TA20‐86543/1

2 of 4

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Integrated Material Management LCA Tejas Division Hindustan