Request For Proposal (rfp) Proposal


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REQUEST FOR PROPOSAL

REQUEST FOR PROPOSAL (RFP) for
Selection of Mine Developer and Operator for Development and Operation of
Dongri Tal – II (Phase-I) Coal Mine Singrauli District of Madhya Pradesh
March - 2021
INTERNATIONAL BIDDING Goa Industrial Development Corporation GOA-IDC
Plot No. 13-A-2, EDC Complex, Patto Plaza, Panaji-Goa 403001 Phone : 91-832-2437470 to 73
Fax: (0832)2437478-79 e-mail : [email protected]
Page 1 of 180

RFP for Selection of MDO for Dongri Tal–II (Phase-I) Coal Mine, Singrauli District, Madhya Pradesh
Bidders to take note of following while submitting their Bids
• Bidders are required to furnish the requisite details in the Formats as specified in the Bid document for meeting the stipulated Qualifying Requirements along with all supporting documents like certificates from the statutory auditor of the Bidder, copies of performance/production certificates, work orders and contract agreements etc.
• In case of extension of Bid opening date, Bidder shall furnish banker's certificate for Unutilized Line of Credit and audited Annual Reports along with its Bid as per the extended date of Bid opening to meet the stipulated Financial Criteria.
• Power of Attorney on a non judicial stamp paper of value as per applicable state laws of Goa duly notarized by a notary public indicating that the person signing the Bid has the authority to sign the Bid and the Bid is binding upon the Bidder during the full period of its validity backed by a copy of board resolution/other relevant documents to demonstrate the authority of the person issuing the Power of Attorney to be furnished offline in separate sealed envelope prior to the scheduled date and time of submission and opening of Bids.
• Power of Attorney to the Authorised Representative of the Bidder for signing of Bid, Joint Operating Agreement/Consortium Operating Agreement etc., wherever applicable, to be submitted along with Bid and should be dated not later than the date of signing the Bid.
• Bidder to ensure that the EMD, Consortium Operating Agreement / Joint Operating Agreement pact are submitted offline in separate sealed envelope prior to the scheduled date and time of submission and opening of Bids in original strictly as per specified Formats duly signed in original by Authorised Signatory and stamped on each page.
• Date of purchase of stamp paper of instruments like EMD, Consortium Operating Agreement / Joint Operating Agreement etc. should be on or before the date of execution of such instruments.

GOA-Industrial Development Corporation

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RFP for Selection of MDO for Dongri Tal–II (Phase-I) Coal Mine, Singrauli District, Madhya Pradesh

TABLE OF CONTENTS

Sl. No.
A B C 1

Description Cover Page Bidders to take note of following while submitting their Bid Table of Contents Schedule of Bidding Process Notice Inviting Tender Disclaimer List of Abbreviations Definitions

Page No. 1-1 2-2 3-4 5 6-7 8-10
11-12 13-23

2

Introduction

24-50

3 4 5 6 7 8 9 Appendix 1 Appendix 2
Appendix 3
Appendix 4 Appendix 5 Appendix 6 Appendix 7 Appendix 8 Appendix 9 Appendix 10 Appendix 11 Appendix 12

Description of the Selection Process/Bid Instruction to the Bidder
Qualification Requirements
Content of Qualification Proposals and Financial Proposals Evaluation Methodology for Qualification Proposal and Financial Proposal Instructions to the Bidder Instructions to Bidders for online Bid submission / e-Reverse Auction Scope of Work
Format of the covering letter for Bid Format of the covering letter for techno-commercial proposal for bidding as a Bidding Company Format of the covering letter for techno-commercial proposal for bidding as a Bidding Group Format of the covering letter for techno-commercial proposal for bidding as a Bidding Consortium Format of the bank guarantee for EMD
Format of Joint Operating Agreement
Format of Consortium Operating Agreement
Format of notarized affidavit by the Bidder
Format of business transparency undertaking
Format for the letter of undertaking from Treasury Centre
Format for Details of the Subcontractors
Scanned Copies of Signed and stamped Copies of the Bid Document

51-59 60-67 68-71 72-74 75-86 87-93 94-98 99-104 105-112
113-121
122-130 131-133 134-143 144-152 153-156 157-159 160-161
162 163

GOA-Industrial Development Corporation

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RFP for Selection of MDO for Dongri Tal–II (Phase-I) Coal Mine, Singrauli District, Madhya Pradesh

and the Coal Mining Agreement Appendix 13 List of Banks for the purpose of Bank Guarantees Appendix 14 Self Undertaking regarding the Site Visit. Appendix 15 Format for submitting the Pre-Bid Queries Appendix 16 Bank mandate form for e-payment Appendix 17 Undertaking on downloaded tender documents Appendix 18 Social accountability 8000 compliance format Appendix 19 GST data of vendor Appendix 20 Details of Projects in hand / Contracts in operation. Appendix 21 Integrity Pact Appendix 22 Format for Power of Attorney for Signing The Bid

164 165 166 167 168 169-170 171 172 173-177 178- 179

GOA-Industrial Development Corporation

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RFP for Selection of MDO for Dongri Tal–II (Phase-I) Coal Mine, Singrauli District, Madhya Pradesh

Schedule of Bidding Process
S.N Particulars
1 Bid Document Downloading and Start Date 2 Last Date of Receipt of Queries from Bidder 3 Pre Bid Meeting 4 Uploading of Clarifications to queries, 5 Last Date for Online Submission of Bid Documents
Last Date for submission of Physical copies of 6
Responsive Check Documents 7 Date of Opening of Bid 8 Announcement of Qualified Bidders
9 Opening date of Financial Proposal 10 Intimation to Qualified Bidders on whether they are
eligible to participate in Reverse Auction 11 Date of Reverse Auction
12 Declaration of L1 Bidder
13 Issue of LOA
14 Signing of Coal Mining Agreement

Estimated Date
05th March 2021 23rd March 2021 24th March 2021 31st March 2021 15th April 2021
17th April 2021
17th April 2021 Will be intimated
later Will be intimated
later Will be intimated
later Will be intimated
later Will be intimated
later Will be intimated
later Within 28 days of
issue of LOA

GOA-Industrial Development Corporation

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RFP for Selection of MDO for Dongri Tal–II (Phase-I) Coal Mine, Singrauli District, Madhya Pradesh

A. Notice Inviting Tender (NIT)
GOA-IDC, Panaji , invites e-bids from eligible bidders in Single Stage bidding system for the Selection of Mine Developer and Operator for development and operation of Dongri Tal –II (Phase I) Coal Mine located in Singrauli District of Madhya Pradesh.

Salient Features of the Bid / Bid Datasheet

SN Particulars

Details

1 Tender Proposal No.

No. Goa-IDC/Coal Block/01/4942/2021 dated 03/03/2021

2 Name of Work

Selection of Mine Developer and Operator for development and operation of Dongri Tal – II (Phase-I) Coal Mine located in Singrauli District of Madhya Pradesh State

3 Type of Bidding

e–Tendering followed by e-Reverse Auction

4 Bid Validity Period

90 days from the date of opening of TechnoCommercial Bid

Managing Director, GOA-IDC

Corporate Office:

Contact person of GOA-IDC and Plot No. 13A-2,

5 address of communication

EDC Complex, Patto Plaza ,Panaji, Goa 403 401

Phone : 91-832-2437470 to 73

Fax: (0832)2437478-79

e-mail : [email protected]

6 Cost of the Bid Documents (INR) INR 10,000/- Rupees Ten thousand Only

7 EMD

INR 7.72 Crores ( Seven Crores and Seventy Two Lakhs Rupees Only )

8 Estimated Project Cost

INR 1544 Crores (Indian Rupees One Thousand Five Hundred forty four Crores only)

The Tender documents can be downloaded

from https://eprocure.gov.in/eprocure/app.

Bid Document Downloading and GOA-IDC may issue Addendum(s)/

9 Start Date

Corrigendum(s) to the Tender document, if

any, on https://eprocure.gov.in/eprocure/app.

Start Date: 5th March, 2021
By 23rd March 2021 10 Lfraosmt DBiadtdeerof Receipt of Queries (Only through emails strictly in the manner
prescribed under Annexure 15)

GOA-Industrial Development Corporation

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RFP for Selection of MDO for Dongri Tal–II (Phase-I) Coal Mine, Singrauli District, Madhya Pradesh

SN Particulars 11 Pre Bid Meeting

Details Date : 24th March 2021 at 15:00 Hrs IST
Meeting Venue: GOA-IDC (Corporate Office) Plot No. 13A-2, EDC Complex, Patto Plaza, Panaji, Goa 403 401 Phone : 91-832-2437470 to 73

All clarifications to the prospective bidders’

12 Uploading of Clarifications to queries shall be uploaded by GOA-IDC in

queries,

https://eprocure.gov.in/eprocure/app.and Bidders

are requested to visit the site regularly

13 Last Date for Online Submission 15th April 2021 upto 15:00 Hrs. IST at website

of Bid Documents

https://eprocure.gov.in/eprocure/app.

17th April 2021 at 15:30 Hrs. IST

Address for submission:

14 Last Date for Physical Submission Managing Director, GOA-IDC

of Technical Bids only

Corporate Office:

Plot No. 13A-2, EDC Complex, Patto Plaza,

Panaji, Goa 403 401

15 Date and time of Opening of 17th April 2021 at 16:00 Hrs. IST Techno Commercial Bid

16 Opening date and time of (To be Intimated Later) Financial Proposal

Intimation to Qualified Bidders on (To be Intimated Later) 17 whether they are eligible to
participate in Reverse Auction

18 Date of Reverse Auction

(To be Intimated Later)

19 Declaration of L1 Bidder

(To be Intimated Later)

20 Issue of LOA

(To be Intimated Later)

21 Signing of Coal Mining Agreement (To be Intimated Later)

GOA-Industrial Development Corporation

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RFP for Selection of MDO for Dongri Tal–II (Phase-I) Coal Mine, Singrauli District, Madhya Pradesh

B. Disclaimer
1. This Document is not an Agreement or an offer by GOA-IDC to the Bidders or any third Party. The purpose of this Document is to provide information to interested Parties to facilitate the formulation of their Proposal.
2. This Document does not purport to contain all the information each Bidder may require. This Document may not be appropriate for all persons, and it is not possible for GOA-IDC to consider the particular needs of each Party who reads or uses this Document.
3. The concerned Parties should conduct their own investigations, analysis and due diligence and should verify the accuracy, reliability and completeness of the information in this Document and obtain independent advice from appropriate sources.
4. Neither GOA-IDC nor its employees or its consultants or its advisors make any representation or warranty as to the accuracy, reliability or completeness of the information in this Document.
5. Neither GOA-IDC nor its employees or consultants its advisors shall have any liability to any Bidder or any other person under the law of contract, tort, the principles of restitution or unjust enrichment or otherwise for any loss, expense or damage which may arise from or be incurred or suffered in connection with this Document, or any matter deemed to form part of this Document, the award of the work, or the information and any other information supplied by or on behalf of GOAIDC or its employees, any consultants or otherwise arising in any way from the selection process for the Project.
6. The Bidder should confirm that the Document downloaded by them is complete in all respects ensuring that the Document or any part thereof is not mutilated or missing. In such case, the Bidder must notify GOA-IDC immediately at the address mentioned below.
7. Further, if no intimation is received by GOA-IDC at below mentioned address by the date of the Pre Bid meeting, it shall be considered that the Document received by the Bidder is complete in all respects and that the Bidder is fully satisfied with the Document.
8. No extension of time shall be granted to any Bidder for submission of its Bid on the ground that the Bidder did not obtain a complete set of the Document.
9. The Bid Document comprises of general guidelines and conditions for Bidding but not an offer by GOA-IDC to Bidders or any third Party. The purpose of the Bid Document is to provide interested Parties with information to facilitate the formulation of their Proposal to undertake this Project and to convey the terms on

GOA-Industrial Development Corporation

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RFP for Selection of MDO for Dongri Tal–II (Phase-I) Coal Mine, Singrauli District, Madhya Pradesh

which the work shall be assigned by GOA-IDC
10. This Document and the information contained herein are strictly confidential and privileged and are for the exclusive use of the Party to whom it is issued or its direct Subsidiary and/or direct Holding Company or members of the Bidding Consortium. This Document must not be copied or distributed by the recipient to third Parties (other than, to the extent required by applicable law or in confidence to the recipient’s professional advisors, provided that such advisors are bound by confidentiality restrictions at least as strict as those contained in this Document). In the event that after the issue of the Document the recipient does not continue with its involvement in the Bidding process for any reason whatsoever, this Document and the information contained herein must be kept confidential by such Party, direct Subsidiary and/or direct Holding Company, members of the Bidding Consortium and professional advisors / consultants at all times
11. GOA-IDC reserves the right to change, modify, add or alter the Document at any time during the Bidding process. All Parties to whom this Document has been issued shall be intimated of any such change. The Bidders or direct Subsidiary and/or direct Holding Company or Members of the Bidding Consortium or consultants or any third Party shall not object to such changes/modifications/additions/alterations explicitly or implicitly. Any such objection by the Bidder or its direct Subsidiary and/or direct Holding Company or members of the Bidding Consortium shall make the Bidder’s proposal liable for rejection by GOA-IDC. Further, objection by any third Party shall be construed as infringement on confidentiality & privileged rights of GOA-IDC with respect to this Document.
12. GOA-IDC reserves the right in its sole discretion, without any obligation or liability whatsoever, to accept or reject any or all of the Proposals at any stage of the Bidding Process without assigning any reason. Further GOA-IDC reserves the right to annul the Bidding process and / or to reject any or all Proposals at any stage prior to the signing of the Coal Mining Agreement without thereby incurring any liability to the affected Bidders or any obligation to inform the affected Bidders of the grounds for GOA-IDC’s action. All decisions of GOA-IDC shall be final and binding in this regard.
13. The Bidder or its direct Subsidiary and/or direct Holding Company or members of the Bidding Consortium shall not make any public announcements with respect to this Bidding process or this Document. Any public announcements to be made with respect to this Bidding process or this Document shall be made exclusively by GOAIDC. Any breach by the Bidder of this Clause shall be deemed to be non compliance with the terms and conditions of this Document and shall render the Proposal liable for rejection. All decisions of GOA-IDC shall be final and binding in this regard
14. It is clarified that the provisions of Clauses 10, 11 and 13 above shall not apply to information relating to this Document already available in the public domain prior to

GOA-Industrial Development Corporation

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RFP for Selection of MDO for Dongri Tal–II (Phase-I) Coal Mine, Singrauli District, Madhya Pradesh
the issue of this Document.
15. The Bidder shall bear all costs associated with the preparation and submission of all the Proposals and communications (against Bid Document). GOA-IDC and their consultants shall not, under any circumstances, be responsible or liable for any such costs.
16. By responding to the Bid Document, the Bidder shall be deemed to have confirmed that Bidder is fully satisfied and understood the terms and conditions of the Bid Document. The Bidder hereby expressly waives any and all claims in respect thereof.
17. Notwithstanding anything contained elsewhere in this document, GOA-IDC shall form Bid evaluation / tender committee(s)/designate GOA-IDC’s competent authorities for the purpose of detailed scrutiny, interpretation and evaluation of the submissions made by the Bidders read along with the Bid Document. GOA-IDC reserves the right to scrutinise, interpret and evaluate the submissions made by the Bidders. GOA-IDC may accept or reject the Bids at its sole discretion based on its interpretation of the terms and conditions of this document. The decision of GOAIDC in this regard shall be final and binding on the Bidders, consultant and other parties involved in the transaction.
18. By receiving this Bid Document, it shall be deemed that the prospective Bidders so receiving the Bid Document have read, understood and accepted the disclaimers and other terms and conditions.
Managing Director, GOA-IDC Corporate Office: Plot No. 13A-2, EDC Complex, Patto Plaza, Panaji, Goa -403 401 Phone: Phone : 91-832-2437470 to 73 Fax: (0832)2437478-79 E-mail : [email protected]

GOA-Industrial Development Corporation

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Request For Proposal (rfp) Proposal