PowerPoint Keyboard Shortcuts and Sequences

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Shortcuts and


Geetesh Bajaj
Microsoft PowerPoint MVP Indezine.com
PowerPoint 2013, 2010, 2007, and 2003 for Windows + PowerPoint 2011 for Mac

Front Matter
Copyright Indezine.com All rights reserved. First Published: June 2012 This Edition: 1.12 Published: March 2014 You may not copy this book, or any content from this book -- but you are welcome to spread the word. We hope you enjoy this book as much we enjoyed creating it.
Thanks to all these amazing people for their feedback and suggestions: Alec Stonehouse Chantal Bossé Chirag Dalal Daniel Missen Debby Gilden Steve Hards Valary Oleinik Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

You Need Keyboard Shortcuts? Page 4 PowerPoint 2013 Keyboard Shortcuts Page 5 to 21 PowerPoint 2010 Keyboard Shortcuts Page 22 to 39 PowerPoint 2007 Keyboard Shortcuts Page 40 to 54 PowerPoint 2003 Keyboard Shortcuts Page 55 to 68 PowerPoint 2011 for Mac Keyboard Shortcuts Page 69 to 83 About the Author Page 84 Follow Us Page 85 More Products Page 86

You Need Keyboard Shortcuts?

Keyboard shortcuts appeal to those who repeatedly need to use the same options within their computer software, and PowerPoint users are no exception.
There are two reasons why these keyboard shortcuts appeal to users:
1. They make repetitive tasks happen faster 2. They become a habit!
Pressing keyboard shortcuts becomes a habit you may not even be aware of – similar to changing gears while driving a car. That’s why people tend to frown when software manufacturers change the keyboard shortcuts in newer versions of a program. And vendors do understand this aspect of the user experience story – that’s the reason why companies like Microsoft made sure that most keyboard shortcuts from the menu-driven PowerPoint 2003 continue to work in the Ribbon-driven interface of PowerPoint 2013, 2010, and 2007.
Even then, there are differences in how shortcuts work in the last four released versions of PowerPoint: 2003, 2007, 2010, and 2013 – that’s because some features get deprecated and newer features were released. Deprecated features no longer need keyboard shortcuts, and newer features can use those same shortcut keys.
To make it easier for you, we created separate compilations of keyboard shortcuts in the last four versions of PowerPoint for Windows (2013, 2010, 2007, and 2003) – we are sure you will find this compilation useful.
We are also exploring doing a similar compilation for users of PowerPoint’s Mac versions.
Do send us your feedback -- you can contact us through our site, and you’ll also find us on Facebook and LinkedIn. Your feedback and suggestions will help us improve this book.
Have an awesome day.
– Geetesh Bajaj

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PowerPoint 2013
Ctrl Shortcuts
Ctrl + A Select all slide objects (Normal view) Select all slides (Slides tab and Slide Sorter view) Select all text (in Outline view) Change the pointer to an arrow (Slide Show view)
Ctrl + B Bold selected text
Ctrl + C Copy
Ctrl + D Duplicate slide objects (Normal view) Duplicate slides (Slide Sorter view, and in Slides pane within Normal view) Duplicate Layout and Slide Master (Slide Master view)
Ctrl + Shift + D Duplicate active slide
Ctrl + E Center Align selected text (Normal view) Change Pointer to Eraser (Slide Show view)
Ctrl + F Open the Find dialog box
Ctrl + G Group selected slide objects
Ctrl + Shift + G Ungroup
Ctrl + H Open Replace dialog box Hide Pointer and Navigation buttons (Slide Show view)
Ctrl + Shift + H New for 2013 Show/Hides Notes pane

These shortcuts for PowerPoint 2013 require that you press the Shift, Ctrl, or Alt keys as you click the View buttons on the right side of the Status Bar:
Shift + Normal View Access Slide Master view
Shift + Slide Sorter View Access Handout Master view
Shift + Slide Show or Shift + Reading View Access the Set Up Show dialog box
Ctrl + Reading View or Alt + Reading View Goes to Browsed by an Individual view
Ctrl + Slide Show Brings up the Present Online option
Alt + Normal View Brings up the Outline pane
Alt + Slide Show Goes to a quarter screen Slide Show view

PowerPoint 2013
Ctrl + Shift + N New for 2013 Duplicates active presentation
Ctrl + I Italicize selected text
Ctrl + J Justify selected text
Ctrl + K Insert hyperlink
Ctrl + L Left align selected text
Ctrl + M Insert New Slide (Normal and Slide Sorter) Insert New Master (Slide Master view)
Ctrl + N Create New Presentation
Ctrl + O Open presentation
Ctrl + P Bring up Print options Change Pointer to Pen (Slide Show view)
Ctrl + Q Exit PowerPoint
Ctrl + R Right align selected text
Ctrl + S Save (for presentations saved at least once) Save As (for presentations never saved) Open All Slides dialog box (Slide Show view)
Ctrl + T Open Font dialog box Display the computer task bar (Slide Show view)

PowerPoint 2013
Ctrl + U Underline selected text Hide the pointer and navigation button (Slide Show view)
Ctrl + V Paste
Ctrl + Alt + V Paste Special
Ctrl + W Close active presentation
Ctrl + X Cut
Ctrl + Y Repeat or redo
Ctrl + Z Undo
Ctrl + F1 Hide and unhide Ribbon
Ctrl + F2 Print Preview
Ctrl + F4 Close active presentation
Ctrl + F5 Present Online
Ctrl + F6 Switch between open PowerPoint presentations – recently opened ones after previously opened ones
Ctrl + Shift + F6 Switch between open PowerPoint presentations – previously opened ones after recently opened ones

PowerPoint 2013
Ctrl + F12 Open presentation
Ctrl + Tab Switch between open PowerPoint presentations
Ctrl + Space Reset all text formatting to default (select all text in Outline view, and use this shortcut key)
Ctrl + Backspace Delete the word just before the insertion point
Ctrl + Delete Delete the word just after the insertion point
Ctrl + Home Go to the beginning of the first word in a text container -- otherwise to the first slide
Ctrl + End Go to the end of the last word in a text container -- otherwise to the last slide
Ctrl + Enter Switch to the next text placeholder in the presentation Add new slide if no more text placeholders exist
Ctrl + Left Arrow Go to the beginning of the previous word Nudge selected slide object leftwards
Ctrl + Right Arrow Move cursor to beginning of next word Nudge selected slide object rightwards
Ctrl + Up Arrow Move cursor to start of previous paragraph Nudge selected slide object upwards
Ctrl + Down Arrow Move cursor to start of next paragraph Nudge selected slide object downwards

PowerPoint 2013
Ctrl + Shift + F Open Font dialog box, when text is selected
Ctrl + Shift + P Open Font dialog box, when text is selected
Ctrl + Shift + F12 Print
Ctrl + Shift + C Copy object attributes
Ctrl + Shift + V Paste object attributes
Ctrl + Shift + Tab Switch between the Normal View and Outline view
Ctrl + Shift + Left Arrow Select or cancel selection for one word to the left
Ctrl + Shift + Right Arrow Select or cancel selection for one word to the right
Ctrl + Shift + Up Arrow Select or cancel selection for one paragraph above
Ctrl + Shift + Down Arrow Select or cancel selection for one paragraph below
Ctrl + Shift + > or Ctrl + ] Increase font size
Ctrl + Shift + < or Ctrl + [ Decrease font size
Ctrl + < New for 2013 Adds a new section
Ctrl + - (minus), just - (minus), or G New for 2013 Zoom out of a slide, or See all slides (Slide Show view)
G Show all slides (Slide Show view) Show all slides with active slide unaffected (Presenter View)

PowerPoint 2013
Ctrl + + (plus) or + New for 2013 Zoom in a slide (Slide Show view)
Ctrl + Shift + = Ctrl + Shift + Alt + > Superscript selected text
Ctrl + = Ctrl + Shift + Alt + < Subscript selected text
Alt Shortcuts
Alt + A Access Animations tab of the Ribbon
Alt + F Open Backstage view
Alt + G Access Design tab of the Ribbon
Alt + H Access Home tab of the Ribbon
Alt + J Access Contextual tabs of the Ribbon – results depend on what type of slide object is selected
Alt + K Access Transitions tab of the Ribbon
Alt + L New for 2013 Access Developer tab of the Ribbon
Alt + M Access Slide Master tab of the Ribbon (Slide Master view)
Alt + N Access Insert tab of the Ribbon

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PowerPoint Keyboard Shortcuts and Sequences