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SRI VENKATESWARA INSTITUE OF MEDICAL SCIENCES
TIRUMALA TIRUPATI DEVASTHANAMS, TIRUPATI

Office of the Deputy Registrar (Purchase)
Tender Document for Purchase of Chemicals, Glass ware, Plastic ware, Culture Media and others
Roc.No.P3/LAB-CHEM-T/PD/SVIMS/21-22, dt: 13-07-2021 Tender Period – 2 years (2021 to 2023)

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SRI VENKATESWARA INSTITUTE OF MEDICAL SCIENCES TIRUMALA TIRUPATI DEVASTHANAMS, TIRUPATI-517 507
PURCHASE DEPARTMENT TENDER DOCUMENT For
Supply of Chemicals, Glass ware, Plastic ware, Culture Media and others

Ref: Tender Notice No.P3/LAB-CHEM-T/PD/SVIMS/2021-22, dated:13-07-2021

Name of the Tenderer : _______________________________________
_______________________________________

Participating in Tenders as :

Manufacturer

Importer

Distributor

(Tick(√) the appropriate) 1. Full Address of the Firm:_____________________________________________

_______________________________________________________________

2. Contact person Name: ______________________________________________

3. Mobile no.______________& Firm Land Line no’s:___________

4. email ID:_______________________

5. GST Number: __________________________________

ABOVE DETAILS ARE TO BE FILLED COMPULSORILY (This document contains 19 pages including cover page)

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SRI VENKATESWARA INSTITUTE OF MEDICAL SCIENCES TIRUMALA TIRUPATI DEVASTHANAMS
Alipiri Road, Tirupati – 517 507, Chittoor District, (A.P.)
Ph: 0877- 2287777 Ext: 2245 & 2223 E-mail: [email protected], Website: http://svimstpt.ac.nic.in
DEPARTMENT OF PURCHASE

NAME OF WORK
TENDER SCHEDULE Date for submission
Place of submission DATE OF OPENING OF DOCUMENTS: Bid Opening Place of Opening
Officer Inviting Tenders

:

Supply of Chemicals, Glass ware,

Plastic ware, Culture Media and others

:

From 22-07-2021 at 9.00 AM

To 05-08-2021 at 5.00 PM

:

Office of the Deputy Registrar (Purchase), SVIMS

:

10-08-2021 at 2.30 P.M

: Mini Committee Hall at Purchase dept. 1st Floor, Old Biotechnology Building, SVIMS campus, Tirupati – 517 507

:

THE DIRECTOR-cum-VC,

SVIMS, Tirupati

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I) DETAILED INFORMATION
Sealed tenders are invited from Manufacturers or their authorized distributors under ‘Single bid’ system by SVIMS for purchase of Chemicals, Glass ware, Plastic ware, Culture Media and others. These items are generally purchased on Quarterly basis.
1. CONTENT OF TENDER DOCUMENT
The list of companies required, tender procedure and contract terms are given in the tender document. The Tenderer is expected to examine all the instructions, forms, terms and specifications in the tender documents. Failure to furnish all the information and documents required as per the tender document in every aspect will be at the Tenderer’s risk and may lead to rejection of the tender.
2. PREPARATION OF TENDERS
a) Language of tender
The tender prepared by the tenderer, all correspondence and documents relating to the tender exchanged by the tenderer and the purchaser, shall be written in English language. Provided that any printed literature furnished by the tenderer is in any other language, it shall be accompanied with English translation. In such case, for the purpose of interpretation of tender, the English translation shall govern.
b) Technical Bid
The tenderer has to fill the details in the given formation on their letter head with seal and signature and submit along with tender document as per Annexure I (page no.15)
3. PURCHASER’S RIGHT TO ACCEPT OR REJECT ANY TENDER OR ALLTENDERS
a) The Purchaser reserves the right to accept or reject any tender, in case of any deviations and to annul the tender process and reject all tenders at any time prior to award of contract, without there by incurring any liability to the affected tenderer or tenderers or any obligation to inform the affected tenderer or tenderers on the grounds of the purchaser’s action. No correspondence will be entertained in this regard.

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b) The Purchaser is at liberty to terminate without assigning any reasons thereof the contract either wholly or in part on one month’s notice. The tenderer will not be entitled for any compensation whatsoever in respect of such termination. A Committee will be nominated to examine the documents for the Supply of Glass ware, Plastic ware, Culture Media and others are found to be incorrect, that particular tender will be rejected without assigning any reason.
4. NOTIFICATION OF AWARD OF CONTRACT
The validity period of tender is 2 (two) years from the date of award of contract. Prior to the expiry of the validity, the purchaser will notify the successful tenderer in writing, that his tender has been accepted. The Tenders shall be valid up to 180 days from the date of opening. The tender is valid for shorter period is liable for rejection.
5. ENTERING INTO AGREEMENT
Within 15 (fifteen) days of receipt of the acceptance letter, the successful tenderer shall pay the security deposit and enter into agreement with SVIMS in Rs.100/(Rupees One hundred only) worth Non-Judicial Stamp Paper. The specimen form of agreement is attached to the tender document (Annexure II). Failure to comply with this requirement shall constitute sufficient grounds for the annulment of the award, in which case the Purchaser may at his sole discretion, make the award to the next tenderer or call for new tenders. The non-compliant tenderer shall lose their E.M.D.
The offline purchase order will be issued from time to time for a specific quantity during the period of rate contract.
6. CONDITIONS OF TENDER
a) Sealed Tenders will be received till 5.00 P.M on the date prescribed by the Purchaser or his nominee for the purchase of Chemicals, Glass ware, Plastic ware, Culture Media and others.
b) Eligibility: The following are eligible to participate in the Tender.
i. Manufacturers whose annual turnover is at least Rs. 1Crore/annum during the last three financial years.
ii. Importers / Distributors whose annual turnover is at least Rs. 50 lakhs/annum during the last three financial years.
iii. Should have valid Manufacturing license for manufacturers.
iv. Should have local office or distributor or representative in A.P State.

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7. SUBMISSION OF TENDER:
a) This is a Techno (Single Bid) tender system. All Technical details i.e. Original tender document (This booklet), Technical Bid, EMD, Various certificates, catalogues etc., are to be kept in a sealed cover and labelled as Supply of “CHEMICALS,GLASS WARE,PLASTIC WARE, CULTUREMEDIA AND OTHERS” and addressed to“The Director-cum-VC, SVIMS,Tirupati – 517 507 and sent to Deputy Registrar(Purchase), Purchase dept, 1st floor, Old Biotechnology Building, SVIMS Campus, Tirupati – 517 507.
b) The tenderer shall submit ‘check list’ of the documents enclosed with their page numbers.
c) The Purchaser reserves the right to reject the tender of blacklisted companies and those companies whose past performance in SVIMS was poor due to delayed and erratic supplies, frequent product failures etc.
8. THE TENDERER SHOULD ENCLOSE THE FOLLOWING MANDATORY DOCUMENTS ALONG WITH THE TENDER DOCUMENT FOR QUALIFYING THE TENDER.
a) FOR MANUFACTURERS:
(i) The Tender document shall be completely filled, sealed and signed on every page.
(ii) Earnest Money Deposit by way of Demand Draft for Rs.10,000/-
(iii) Valid GST registration certificate.
(iv) Annual Turnover Certificate for last three year certified by the Chartered Accountant only.
(v) Duly attested photocopy of Manufacturing License for the company duly approved by the Licensing authority must be enclosed. The license must have been duly renewed up to date.
(vi) Self declaration stating that the firm is neither convicted nor blacklisted in preceding three years by any competent authority on Rs.100/- non-judicial stamp paper.
(vii) Valid GMP & GLP Certificate issued by concerned Authorities. (viii) Completely filled in Annexure – I on letter head.
(ix) PAN Card Copy of the firm or Proprietor. (x) Original Price List with catalogue nos.

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b) FOR IMPORTERS/DISTRIBUTORS:
(i) Completely filled, sealed and signed tender document on each and every page.
(ii) Earnest Money Deposit by way of Demand Draft for Rs.10,000/(iii) Valid GST registration certificate.
(iv) Annual Turnover Statement for last three certified by the Chartered Accountant only.
(v) Valid authorization certificate from principal.
(vi) Self declaration stating that the firm is neither convicted nor blacklisted in preceding three years by any competent authority on Rs.100/- non-judicial stamp paper.
(vii) Completely filled Annexure- I on letter head.
(viii) PAN card copy of the firm or Proprietor.
(ix) Valid Import License issued by DCGI for Importers.
(x) Original Price List with catalogue no’s of the company mentioned.
9. CONDITIONS OF TENDER FOR SUPPLY OF LAB ITEMS
(a) RATES:
(i) The supplies are made to SVIMS, BIRRD & Central Hospital TTD as per the Purchase orders raised.
(ii) No handling, clearing or transport charges will be paid on the rates quoted.
(iii) Tenderers must distinctly understand that they will not be allowed for any increase over the rates quoted by them during the period of contract. The rate revision may be considered only in case of imposition of duty or increase in tax by Government either Central or State and only after necessary legal documentary evidence is produced by the firm in support thereof. Without production of such documents, rate revision cannot be accepted. However, no supply of CHEMICALS, GLASSWARE, PLASTICWARE, CULTURE MEDIA AND OTHERS can be stopped. In such case, the tenderer will be liable for risk purchase and penalty there under.
(iv) Further the tenderers are requested to note that any taxes to be deducted at source at the rate fixed by the appropriate Govt. agency i.e. State / Central, shall be deducted at the time of payment against the supplies.
(v) The tenderer has to submit the details of cost structure of items quoted if required by the purchaser.
(vi) Form “C” or Form “D” or Form “N” will NOT be issued by this Institute.

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(b) GENERAL GUIDELINES:
i. Where reference is made in the Technical Specifications to specific standards and code to be met by the goods and materials to be furnished or tested, the provision of the latest current editions or revision of the relevant standards or codes in effect shall apply, unless otherwise expressly stated in the contract. Where such standards and codes are national or related to a particular country or region, other authoritative standards that ensure substantial equivalence to the standards and codes specified will be acceptable.
ii. Tenderers are requested to provide, the following information.
1) As per the proforma for submission of price list mentioned in this document.
2) Catalogues of the companies quoted (by dated). The companies which release the price lists in Calendar year / Financial year will be continued the same up to Financial year and Vice versa.
iii. All items should be of high quality, durable and suitable for use in a Super Speciality Hospital. The technical specification of each item delivered shall be that currently in use at the time of delivery.
iv. Standard and Quality Assurance for Supply (GLP & GMP certificates).
1) Where ISI Certification goods available, procurement shall be with those or equivalent marking only.
2) All products must confirm to all the specifications including the General specifications contain herein with respect to the Indian Standard codes given.
v. The percentage of GST has to be clearly mentioned.
vi. The tender document prepared as explained above should reach the office of the Deputy Registrar(Purchase) or may be sent by post / Courier also reach the Purchase department before the deadline. Tenders will be opened at “Mini Committee hall, 1st floor, Purchase dept, Old Biotechnology Building, SVIMS Campus” at 2.30 P.M on the date prescribed in the presence of tenderers and Purchaser or nominee.
vii. Tenders must be received by the purchaser at the address specified under para 3(a) not later than the time and date specified in the invitation for tenders. In the event of the specified date for submission of Tenders being declared as a holiday for the purchaser, the Tenders will be received up to the appointed time on the next working day.

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viii. The Purchaser may at his discretion extend this deadline for submission of Tenders by amending the Tender document in which case all rights and obligations of the purchaser and tenderers previously subject to the original deadline will then be subject to the new deadline.
10) EARNEST MONEY DEPOSIT (EMD):
Every Tender should a company an Earnest Money Deposit as prescribed in the para below, in the shape of Demand Draft drawn on any scheduled bank in favor of The Director-cum-VC, SVIMS and Payable at Tirupati. The E.M.D. of unsuccessful tenderers will be returned. If the successful tenderer fails to enter into RC Agreement on the Non-Judicial stamp paper worth Rs. 100/-(Rupees one hundred only) or fails to make supply as ordered during the course of his Tender validity, the E.M.D will be confiscated.
The Earnest Money Deposit shall be Rs.10,000/-. The Earnest Money Deposit has to be paid in the form of Demand Draft in favour of “The DIRECTORCum-VC, SRI VENKATESWARA INSTITUTE OF MEDICAL SCIENCES, TIRUPATI”. This should be enclosed along with the bid. EMDs in the form of cheque/ cash / Postal order/TDR will not be accepted.
11)ACCEPTANCE OF TENDER
a) Selection will be made based on previous experience and quality basis for the Chemicals, Glass ware, Plastic ware, Culture Media and others.
b) The Purchaser reserves the right to reject the tenders or to accept the tenders for the supply of all articles, for any one or more of the articles tendered for in a tender without assigning any reason. No correspondence will be entertained in this regard.
c) The Purchaser or the authorized representative(s) has the right to inspect the factories of those companies who have quoted for the tender, before accepting the rate quoted by them or before releasing any order(s) or at any point of time during the continuance of tender and has also the right to reject the tender or terminate / cancel the orders issued or not to reorder based on facts brought out during such inspections.
d) If the tenderers are quoting Monopoly items, to that extent they have to give a self declaration / Proprietary Certificate.
e) The acceptance of the tenders will be communicated to the tenderers in writing.

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12) RATE CONTRACT AGREEMENT
The tenderer whose products are selected for supply shall execute an Agreement on a non judicial stamp paper of value Rs. 100/- (stamp duty to be paid by the tenderer) with the Purchaser, at the time of negotiation from the date of receipt of intimation. The proforma of rate contract agreement is given in Annexure II.
13) PERFORMANCE SECURITY DEPOSIT
a) The successful tenderer shall be required to pay Security Deposit at the time of negotiation in the form of Demand Draft drawn in favour of “The Director-cumVC, Sri Venkateswara Institute of Medical Sciences, Tirupati”. Security Deposit to be paid is 5% on the previous purchase values mentioned in page no:18 &19. For the companies which are not supplied earlier and those who are participating for the first time shall pay Rs.5000/- as Security deposit.
b) The Security Deposit furnished by such tenderer in respect of his tender will be returned to him upon complete fulfilment of the tender period or the extended period if any to the satisfaction of the Director-cum-VC, Sri Venkateswara Institute of Medical Sciences, Tirupati.
NOTE:
a) Tenders should be typed/ hand written and every correction in tender should invariably be attested by full signature by the tenderer with date before submission of the tenders to the authorities concerned, failing which the tenderer will be ineligible for further consideration. Corrections done with correction fluid are not allowed even if attested.
b) A Company which has been blacklisted either by SVIMS or by any State / Central / Autonomous Organizations should not participate in the tender during the period of blacklisting.
c) Clerical error, typographical error etc., committed by the tenderer in the tender forms shall not be considered after opening of the tenders. Conditions such as “SUBJECT TO AVAILABILITY”, “SUPPLIES WILL BE MADE AS AND WHEN SUPPLIES ARE RECEIVED” etc., will not be considered under any circumstances. The tenders of those who have given such conditions shall be treated incomplete and shall be summarily rejected.

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