Manual Under The Right To Information Act, 2005


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Government of Tamil Nadu
MANUAL UNDER THE RIGHT TO INFORMATION ACT, 2005
[A PROACTIVE DISCLOSURE DOCUMENT]
Department of School Education, Secretariat,
Chennai-600 009
(Corrected upto 1st March 2011)

PREFACE
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PREFACE
The Government of India have enacted the Right to Information Act 2005 (Act 22 of 2005) which came into effect from 15.06.2005. This act provides for Right to Information to citizens to secure access to information under the control of public authorities and also to promote transparency and accountability in the working of every Public Authority.
2. Under Section 4(1)(b) of the Act, it is mandatory for the public authorities to publish all particulars required therein for information of the public.
3. Accordingly, this Manual relating to the School Education Department, Secretariat is published. Efforts have been taken by this Department to publish the details of organization, functions, duties, powers etc. in the form of a manual, for the use of the public. This manual also contains the list of Public Information Officers/ Appellate Authorities for the use of public, as required under the Act.
4. Again, as required under the Act, this Manual will have to be updated every year so as to make provisions for modifications, corrections, alterations etc., if any, depending on various situations and needs which may arise.
5. I hope this Manual will server the needs of the general public with reference to the Right to Information Act, 2005.
SECRETARY SCHOOL EDUCATION DEPARTMENT
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CONTENTS

Chapter
1 2 3 4 5 6 7 8
9 10 11
12 13 14
15 16 17 18

Topic
Introduction Organisation, Functions and Duties [(Sec.4(1)(b)(i)] Powers and Duties of Officers and Employees [Sec.4(1)(b)(ii)] Procedure followed in decision making process [Sec.4(1)(b)(iii)] Norms set for discharge of functions [Sec.4(1)(b)(iv)] Rules, Regulations, Instruction, Manual and Records followed. [Sec.4(1)(b)(v)] Categories of documents held [Sec.4(1)(b)(vi)] Arrangements for public representation/consultations that exist in relation to formulation/implementation of policy [Sec.4(1)(b)(vii)] Boards, council, committees and other bodies. [Sec.4(1)(b)(viii)] Directory of Officers and employees [Sec.4(1)(b)(ix)] Monthly remuneration received by officers and employees [Sec.4(1)(b)(x)] Budget Allocated to each agency [Sec.4(1)(b)(xi)] Manner of Execution of Subsidy Programmes [Sec.4(1)(b)(xii)] Particulars of recipients of concessions, permits or authroisation granted [Sec.4(1)(b)(xiii)] Information available in electronic form [Sec.(1)(b)(xiv)] Facilities available to citizens for obtaining information [Sec.4(1)(b)(xv)] Particulars of the Public Information Officers [Sec.4(1)(b)(xvi) Other Useful informations. [Sec.4(1)(b)(xvii)]

Page No.
1 3 13 18 23 25 29 31
33 35 39
41 44 46
48 50 52 54

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CHAPTER -1 INTRODUCTION
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In order to promote transparency and accountability in the working of every public authority and to empower the citizens to secure access to information under the control of each public authority, the Government of India have enacted “The Right to Information Act, 2005”, (RTI Act) which came into force on 15.06.2005. In accordance with the provisions of section 4(1) (b) of this Act, this manual has been brought out by way of publication of all relavant information as required therein.
The purpose of this manual is to inform the general public about this Department’s organisational set-up, functions and duties of its officers and employees, records and documents that are available with the Department.
This manual is aimed at the public in general and users of the services, and provides information about the schemes, projects and programmes being implemented by this Department and the Head of Departments under its administrative control.
A person requiring any information under this Act may contact any of the Public Information Officers as indicated in Chapter 17 hereunder by payment of Fees and other expenses as prescribed from time to time under the Tamil Nadu Right to Information (Fees) Rules, 2005.
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CHAPTER – 2 (MANUAL – 1) [Sec.4(1)(b)(i) of the Act]
PARTICULARS OF ORGANIZATION, FUNCTIONS AND DUTIES
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Objective / purpose of the Department.
The basic objective of the Department is to formulate polices, laws, regulations and various programmes based on the needs of the society now and then, for achieving the following goals of the Government in the field of School Education in Tamil Nadu.
To provide elementary schools in hamlets where there are no schools
To provide free and compulsory education for all children of age group 6-14.
To eradicate dropouts. To improve the basic amenities in schools. To improve and enrich the syllabus. To improve the quality of education To eradicate illiteracy To distribute quality textbooks at fair price in time. To open village libraries where there is a population of 5000 and above. To give importance to vocational training schools. To encourage health education in schools. To involve the parents in the management of schools to a great extent.
Vision Statement of the Department.
Elementary School: It is the aim of the Government to have one elementary school in each village where there is population of 300 and above and where there is no school within one k.m.
Middle School: It is the aim of the Government to have one middle school for every two elementary schools and where there is no middle school within three kms. The students strength in the fifth standard shall be atleast 25.
High School: It is the aim of the Government to have one high school within five km and where the strength of the eighth standard stood atleast 50. There should be atleast 3 acres of land (for girls schools) or 5 acres of land for boys/Co-education schools. Besides this, an endowment of Rs.1 lakh is to be created by the local building committee.
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Duties of the Department.

The School Education Department was formed in 1997, after
bifurcation from the Education, Science & Technology Department of
Secretariat. According to the allocation of subjects as per the Business
Rules, applicable to all the Departments of Secretariat this Department has
been allocated with the following items of work.
1. Overall administration and control of the Head of Departments functioning under School Education department 2. Policy formulation, 3. Finalisation of the annual budget relating to the schemes implemented by the heads of the Departments. 4. Administrative sanctions for various projects and programmes 5. Advice to other departments in education and training aspects
This Department coordinates the activities of the following ten Heads of Departments viz. Directorates, under its control with the following functions.

Name of the Directorate Elementary Education
Sarva Shiksha Abhiyan School Education
Matriculation Schools

Functions in Nutshell
1. To grant permission for the opening of private nursery, elementary and middle school 2. To control and supervision of all nursery, elementary and middle schools 3. To achieve universalisation of elementary education. 4. To supervise the recruitment of teachers through
employment exchange by the DEEO.
1. To achieve the aim of Education for all before 2010.
2. To eradicate dropouts by 2010.
1.To grant permission of the opening of private high & higher secondary school 2. To control and supervision of all high & higher secondary schools. 3. Framing of curriculum & syllabus for standards 6-12 on the basis of recommendations of high level committees. 4. To evaluate other school certificates. 5.To conducting Technical Teacher Training Course
like Drawing, Music, Tailoring
1.To grant permission of opening and control of
Matriculation Schools.

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Teachers Education and Research
Government Examination
Non-formal & Adult Education Teacher Recruitment Board Tamil Nadu Text Book Corporation Public Libraries

2. Framing of Syllabus on the advise of Board of Matriculation Schools. 3. Control of Matriculation Schools on the advice of
the Board of Matriculation Schools
1.Conducting Secondary Grade Teacher Training Course (i.e DTE) 2. Control and Supervision of Teacher Training Institute. 3. Evaluation of other state training Diploma in Teacher certificates. 4. Imparting in service training to elementary and middle schools teachers. 5. Framing of Curriculum & Syllabus for Standards 1-5
on the basis of recommendation of the Committee
1.Conducting of 10th & +2 public examination fool proof manner twice in a year. 2. Conduct of other Government Examinations other than TNPSC. 3. Issue of Migration Certificates 4. Conducting Instant examination within a period of one month for students who failed in one or two subjects for 6-9, 11th at District Level and 10th & +2 at State Level 5.Retotalling and Revaluation of answer papers of annual examination in +2 with supply of Xerox copy of answer paper. 6. Retotalling of mark in 10th & DTE annual
examination.
To eradicate illiteracy and remove gender disparity in
Literacy.
Recruitment of Teachers of B.T. & P.G. cadre in High and Higher Secondary Schools, Lecturers in Colleges, Junior Professions in Law Collects. by conducting
competitive examination with transparent manner.
1. Procurement of paper for printing of school text books. 2. Supply of text books to schools at low cost price. 3. Functions on the advice of Governing Council for
which Secretary to Government, is the Chairman.
1. Supervision and Control of Libraries. 2. To provide Libraries where the population is 5000 and more.
3. To promote reading habit among the people.

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Manual Under The Right To Information Act, 2005