and Construction Standards Carleton College Design

Download and Construction Standards Carleton College Design

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Carleton College Design
and Construction Standards
Revised June 2019

Table of Contents
1. INTRODUCTION ......................................................................................2 2. CONTRACTOR REQUIREMENTS ..............................................................4 3. DESIGN GUIDELINES ...............................................................................9 4. SUSTAINABILITY ...................................................................................18 5. BUILDING ENVELOPE ............................................................................20 6. MECHANICAL SYSTEMS ........................................................................31 7. ELECTRICAL SYSTEMS ...........................................................................46 8. METERING ............................................................................................53 9. TELECOMMUNICATIONS AND INFORMATION TECHNOLOGIES ...........54 10. AUTOMATED DOOR LOCKS, HARDWARE AND BUILDING SECURITY ....57 11. INTERIOR COMPONENTS .....................................................................73 12. ELEVATORS ...........................................................................................78 13. BITUMINOUS PAVEMENT, CONCRETE AND HARDSCAPES ...................79 14. LANDSCAPING AND STORMWATER MANAGEMENT ...........................80

Carleton College Construction Design Standards-Revised June 2019

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Introduction Carleton College Design Standards have been developed to assist and guide the design and construction professionals in the design of quality building projects throughout campus. The objective is to create successful partnerships that will result in new and remodeled facilities incorporating a high degree of aesthetic appeal, while still realizing the more practical goals of reduced maintenance, lowered energy usage, and extended durability.
Variance Process Compliance with Carleton’s Construction Standards is mandatory for all projects. However, situations will occur that allow for a variance from the Standards. In order to apply for a variance, designers must submit, in writing, a full description of the requested variance accompanied by detailed drawings. All requests are to be processed by the Facilities Office, with final written approval coming from the Project Manager. The designer is to allow 10 business days for the approval process. Any Design Standard variance that is implemented in a building without proper approval will be corrected at the expense of the responsible design professional.
Communication The Facilities Office handles all communication related to construction projects for Carleton College. Questions/concerns are to be directed to the designated Owner’s Representative (OR)/Project Manager (PM) for the project.
College Personnel Policies Carleton College expects that students, faculty, staff, consultants, contractors, and others are to be treated with mutual courtesy and consideration. College policy prohibits sexual harassment and sexual assault. Disrespectful, demeaning, or harassing behavior toward any person will not be tolerated, and the offending party will be removed from the project.
Project Team All design and construction team members are subject to approval by Carleton College. The College reserves the right to at any time request substitutions to personnel within the project team, consultants and/or subcontractors.
Building Access Access to buildings on campus will be granted with the permission of the Maintenance Office. They can be reached at: (507) 222-4133. Campus keys and pass cards can be checked out from 8:00 am –4:30 pm Monday through Friday. Keys and pass cards are to be returned every day unless the Maintenance Office has granted permission to keep them overnight. Lost or damaged keys will be charged to the responsible party. Lost keys carry a minimum charge of $200.00 plus any additional labor and material required to rekey the associated locks and distribute new keys to Carleton staff. Keys will only be checked out to the prime contractor’s supervisory personnel. Keys and lock box access may not be given to subcontractors or suppliers without written approval from the Carleton Project Manager.

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Mileage Reimbursement If mileage is part of the contract, it will be paid at the IRS mileage rate.

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Project Startup All construction, remodeling, or contracted maintenance projects will begin with a preconstruction meeting. The purposes of the meeting will be to review the scope of work, schedules, including daily start time, site safety, storage, access, site logistics, and special conditions. At or before this meeting, the Contractor is required to provide for review and approval by the Carleton Project Manager a master project schedule, a project team roster with emergency contact information, a safety plan, an indoor air quality plan1, an erosion and sedimentation control plan2 (if applicable), a waste / recycling plan and a written logistics plan showing parking, staging areas, building access, crane or other large equipment locations, etc. Attendance at the pre-construction meeting is required for primary contractor(s) and subcontractor(s), architect(s), engineer(s), and Carleton College Representative(s). The meeting is to be scheduled with the Carleton Representative.
Note: Work will not be permitted to begin until the Facilities Office receives a current Certificate of Insurance. In some cases, a Performance Bond may be required.
Construction Meetings For projects greater than $100,000 – and as needed on smaller projects - the Contractor shall lead a weekly Owner/Architect/Contractor (OAC) meeting including updated copies of the following materials: meeting minutes, action / open items, master schedule, two-week lookahead schedule, RFI log, change order log.
Scheduling The project schedule is subject to adjustment by College personnel if the activities interfere with the academic calendar. The contractor is to coordinate with the Facilities Office to ensure that the critical functions of the campus are not interrupted. The contractor must work with the PM/OR to eliminate all disruptions to the campus.
Pre-Installation Meetings Carleton College encourages pre-installation meetings for all major constructions activities and building systems as follows. Contractors are to submit a schedule of all preconstruction meetings to the Carleton Project Manager prior to start of construction: - Cast in Place Concrete - Unit Masonry Assemblies - Fluid Applied Waterproofing - Vapor Retarder - Roofing - Sheet Metal Flashing - Windows

1 Indoor air quality management plan must meet or exceed all applicable recommended control measures of the Sheet Metal and Air Conditioning National Contractors Association (SMACNA) IAC Guidelines for Occupied Buildings Under construction, 2nd edition, 2007, ANSI/SMACNA 008-2008, Chapter 3) 2 Erosion and sedimentation control plan must conform to the requirements of the 2012 U.S. Environmental Protection Agency (EPA) Construction General Permit (CGP) or local equivalent, whichever is more stringent.

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- Joint Sealants - Elevator and Elevator Door Smoke Containment System (if applicable) - Door Hardware - Access Control Hardware/ Security Systems - Painting and Flooring - Fire Sprinkler - Ductwork - Temperature Controls - IT/ Telecom
Use of Carleton Equipment Prohibited Contractors are strictly prohibited from using Carleton equipment, lifts, and ladders. Contractors and their subcontractors / suppliers must make their own arrangements for all loading and unloading of materials and equipment.
Material Storage and Staging Carleton College has limited space for storage/staging of construction materials. The contractor should plan to store and stage all materials within the designated work area. This includes all material, job trailers, storage trailers, dumpsters, equipment/machinery, etc. Every project requires that a complete staging plan be provided by the contractor, and approved by the College’s PM/OR. There will be situations where alternate storage/staging on campus is necessary. These specific cases must be approved by the Facilities Office. Landscape disturbed by outdoor staging areas must be restored per Section 10 of this document.
Changes The Contractor must provide a written request for any changes in the project schedule, scope, cost, or variances to requirements of this document. Written approval must be received from the Carleton Project Manager before commencing any work related to the change.
The maximum total allowable markup on change orders is 10% profit and over-head to the contractor on self-performed work. The general contractor may not add more than 5% to subcontractors’ proposals. No markups are allowed on the cost of bonds and permits.
Parking Parking on campus is limited and by permit only. At the same time, parking on city streets can also be undesirable depending on the duration of the project. Contractors must provide a parking plan in advance of project start for review and approval by the Carleton Project Manager. Anyone violating the agreed upon parking policy will be ticketed and towed at the owner’s expense, and/or removed from the project.
Site Requirements The contractor shall procure and post all necessary permits and licenses required for performance of the work. The contractor is responsible for scheduling all inspections.
In accordance with the Minnesota Clean Indoor Air Act, smoking is only allowed in designated areas on campus. Smoking is strictly prohibited within any building, at any point during construction, regardless if it is remodeling or new construction.

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The general contractor must have at least one qualified supervisor on site any time subcontractors are present and performing work. Any exceptions must be preapproved by the Carleton Project Manager.

Vehicles are not to be driven or parked on sidewalks, lawns, or playing fields. Some exceptions will apply, but must be approved by the Carleton Project Manager. Similarly, the contractor will not impede normal use of traffic areas such as streets, sidewalks, corridors, fire lanes, loading docks, entrances, etc.
Trees, shrubs, landscape features, sidewalks, curbs, etc. are to be protected from damage by fencing or other approved methods. Contractors are encouraged to photo document the “before” condition to confirm whether damage was caused by construction activity. Any damage to the above areas will be repaired at the contractor’s expense per Section 11 of this document.
If the contractor causes any damage to the work, adjacent work, or to the College’s property, the contractor shall remedy the damage at no additional cost to the College.
Work areas are to be kept neat and free of trash and debris. The contractor is responsible for removing all construction materials at the end of the project. Interior spaces are to have a final construction clean. If the contractor fails to keep the site clean either during the work or at project completion, the College may do so at the cost of the contractor. The construction schedule must allow minimum one week at the end of the construction project for final cleaning by Carleton custodial personnel.
Waste and recycling material is to be properly disposed of in containers provided by the contractor. There is no disposal on Carleton property or in Carleton dumpsters or trash cans except as approved by the Facilities Office. Contractor is to comply with all College and local recycling requirements.
Whenever possible, demolition contractors should track and report to the Carleton Project Manager, total construction waste and amount of waste diverted to recycling or salvage for reuse (by weight or volume). Load receipts and recycling reports should be provided to the College for reporting purposes. Carleton strives to meet LEED targets of minimum 75% construction waste diversion.
The contractor is responsible for protecting occupied areas from construction dust. This includes, but is not limited to, the following: HVAC return air openings, electric motors, smoke alarms, etc. Use of Carleton’s HVAC equipment to vent or exhaust construction work areas is prohibited with exception of testing purposes.
Contractors will not alter College electrical utilities for the purpose of operating power equipment. Only College electrical personnel shall make necessary alterations. Contractors will not alter or modify any College utilities.
The College may perform work related to temporary utility connections. Contractor must coordinate with PM and/or and Carleton staff to decide the best approach for each project.
Contractors may use College restrooms if approved by the Carleton Project Manager.
Foul language is not permitted. All contractors are responsible for the behavior of their employees, subcontractors and suppliers. Respectful decorum should be adhered to at all times.

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Appropriate clothing is to be worn at all times. Specifically, shirts with sleeves must be worn at all times. Workers are not to change out of their work clothes on campus property, including parking lots. A $500 fine will be levied for each violation.
Radios are permitted by approval from the Carleton Project Manager, and only in areas that will not cause a distraction to adjacent buildings, offices, classrooms, etc. Earplugs for personal audio devices (as opposed to safety) are not permitted.
Safety and Security
The Contractor is responsible for the safety of all employees and subcontractors and will comply with all laws, rules, and regulations of duly constituted authorities having jurisdiction. The contractor will be charged $1,000 (per day if applicable) for every safety or security violation.
Safety fencing, barricades, project signage, and other necessary safety devices will be supplied and maintained by the contractor.
Prior to the commencement of a project, the contractor must submit a copy of their ongoing safety program to the Carleton Project Manager. Carleton College assumes no liability for material or equipment that is stored on site. The contractor is responsible for securing their own equipment.
The contractor is responsible for compliance with the Minnesota Employee Right-To-Know Act.
On all projects where scaffold is being erected, the contractor is responsible to ensure that all scaffold set-ups over one section high are tagged and certified by a trained, certified professional. Scaffold is to be erected only by a reputable and experienced scaffold erection company.
No welding, cutting, or soldering is to be performed in or on any building until they have received approval from the Facilities Office. The contractor will coordinate with College personnel to properly deactivate and reactivate any fire alarms, devices, sprinklers, etc. and maintain a fire watch during such activities.
If any suspected asbestos-containing materials are identified, the contractor is to notify the Carleton Project Manager, and the College will perform the necessary testing.
The contractor must provide a list of emergency phone numbers for all primary contractors and subcontractors.
Compliance with Carleton’s Confined Space Entry Program, Lockout/Tagout Program, and all College safety programs is required.
Carleton College prohibits anyone from carrying or possessing any firearms on campus. Violation of this policy will result in immediate termination of all related contracts.
Personal protective equipment (PPE) including safety glasses, hardhats and high visibility vests are required on all projects.
Use of Carleton aerial lift equipment and ladders is strictly prohibited. The contractor is responsible for renting lift equipment and demarking work zones when in use.

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Project Clean-up
The contractor is responsible to broom-clean any areas affected by the project, including area in/around/adjacent to the work. This includes removal of all excess materials, waste materials, dust, debris, etc. that is a result of the completed work.
Project Close-out
- Regardless of the project size, the contractor is responsible to inform the project manager or owner’s representative when the work is complete and organize a walk-through of the completed work. A punch list will be produced with the contractor being responsible for the repair of all noted deficiencies.
- Warranties will all be a minimum of one year from the date of Substantial Completion, unless otherwise noted in the specifications.
- Attic stock – 5% overage, unless otherwise indicated, will be required for finish materials such as carpet, ceramic tile, vinyl tile, specialty trim, shingles, clay tiles, ceiling tiles, etc.
- Operation and Maintenance Manuals – Carleton requires one (1) digital copy and one (1) bound (three ring binder) copy that includes, but is not limited to, the following: all necessary repair and/or replacement information, a telephone list of appropriate personnel for contractors and subcontractors who are responsible for warranty work.
- The contractor is responsible for training College personnel on all mechanical or electrical equipment after installation is complete.
- As built drawings as described above - Construction waste total (by weight or by volume) and amount (by weight or by volume)
diverted to recycling or salvage/ reuse.
Record Documents
The College requires that electronic and hard copies of as-built drawings be submitted at the completion of each project along with electronic and hard copies of the Operations and Maintenance manuals. “Redlined” contractor plans will not be accepted as the final as-built, but must be scanned and submitted to Carleton in a digital (.pdf) format. The designer is required to obtain redlined drawings from the contractor and incorporate them into the original drawings. Electronic drawings are to be supplied to the College in a compatible AutoCAD format. Contact Facilities Office at (507) 222-4101 for version that is currently in use. Final payment will not be issued until record documents are received.

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The design guidelines are structured in a hierarchy of three categories moving from the least restrictive guidelines for the Perimeter Zone of campus, becoming more explicit in the Collar Zone surrounding the historic core, and stipulating the highest degree of regulation in the historic Central Zone of campus. Each more restrictive zone incorporates its own requirements in addition to, and superseding those of each less restrictive zone before it. The figure on the following page indicates the outer boundary of each design zone.
Perimeter Zone, applicable to all buildings on campus
Collar Zone, applicable to all buildings within the collar and central zones
Central Zone, applicable to all buildings within the historic campus core

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and Construction Standards Carleton College Design