Microsoft Word 2019 Fundamentals Workshop


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Faculty and Staff Development Program
Microsoft Word 2019 Fundamentals Workshop
PittInformation Technology technology.pitt.edu Last Updated: 11/01/19

Technology Help Desk technology.pitt.edu

Microsoft Word 2019 Fundamentals Workshop
Microsoft Word 2019 is a powerful word processing application. This is a hands-on workshop to help University faculty and staff become more proficient with Microsoft Word in creating and editing documents. Topics covered include: Working with the Ribbon, accessing available templates, Document formatting, Spell and Grammar checking, Inserting and formatting graphic images, working with page layouts, using track changes, creating and formatting tables, and Printing a document.

I. II. III. IV. V. VI. VII. VIII. IX. X. XI. XII. XIII. XIV. XV. XVI. XVII. XVIII.

Table of Contents
Launch Word ........................................................................................................ 3 Window and Ribbon Features ........................................................................... 3 File Tab.................................................................................................................. 5 Templates.............................................................................................................. 6 Window Options ................................................................................................... 6 Customize Your Ribbon ...................................................................................... 7 Quick Access Toolbar ......................................................................................... 8 Non-Printing Characters ..................................................................................... 9 Practice Document .............................................................................................. 9 Save a Document ................................................................................................ 9 Select Text .......................................................................................................... 11 Margins ................................................................................................................ 12 Line Spacing ....................................................................................................... 13 Format a Document ........................................................................................... 13 Additional Font Options..................................................................................... 15 Text Alignment.................................................................................................... 17 View Modes ........................................................................................................ 17 Spelling and Grammar Checks........................................................................ 18

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XIX. Page Breaks and Section Breaks.................................................................... 19 XX. Tables .................................................................................................................. 20 XXI. Edit a Table ......................................................................................................... 23 XXII. Format a Table ................................................................................................... 27 XXIII. Print a Document ............................................................................................... 28 XXIV. Illustrations Demonstration ............................................................................... 29 XXV. Illustrations Quick Reference ........................................................................... 30 XXVI. Track Changes Quick Reference .................................................................... 33 XXVII. Additional Quick References............................................................................ 35

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I. Launch Word

To start Word 2019, click on the Office Start button, and then select Microsoft Word 2019 from the options panel.

The Microsoft Word

Icon can be pin to the start bar for quick access.

II. Window and Ribbon Features The screen shot below displays the primary components of the Word 2019 interface.

Quick Access Toolbar File tab

Title bar

Insertion point Document window Vertical ruler

Ribbon Ribbon Collapse Horizontal ruler Scroll bar

Status bar
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View Options

Zoom slider

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A. Terms The table below consists of definitions for the Microsoft Office features.

Term 1 Quick Access
Toolbar 4 File Tab
2 Ribbon Tab 3 Ribbon
5 Group 6 Show Dialog Box

Description Displays quick access to commonly used commands.
The File tab has replaced the Office button in 2007. This area is called the Backstage which helps you to manage the Microsoft application and provides access to its options such as Open, New, Save As, Print, etc. Title or name of the specific Ribbon. Displays groups of related commands within tabs. Each tab provides buttons for commands. Contain category of command buttons. Show additional options.

B. Use the Ribbon options to select and process your commands.
Microsoft Word 2019 uses Tabs instead of menus to organize various functions. In addition, command buttons have been placed in a Group within the Ribbon. The Dialog Box Launcher in a group shows additional options.
Tabs

Dialog box launcher

Group

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III. File Tab
The File tab provides you with the Backstage that provides information pertaining to your document and options to help setup your window defaults. The Backstage also contains standard commands such as, Home, Save, Save As, New, Print, etc.

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IV. Templates Microsoft Office has a variety of predesigned templates within specific categories.
A. Open Templates 1. Select the File tab, and then click on the New option. 2. The Available Templates window will appear.

V. Window Options
The Microsoft Word application allows you to customize setting and preferences as you work within your Word document.
A. Set options
1. Click on the File tab, and then select the Options item.
2. The Word Options window will appear. This is where you can choose your desired settings and preferences.

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VI. Customize Your Ribbon You can easily customize the Ribbon to suit your needs by creating new tabs and filling them with the commands you use the most.
A. Customize Ribbon commands 1. Click on the File tab, and then select the Options Item. 2. The Word Options window will appear.

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3. Click on the Customize Ribbon option. 4. From the Choose commands from list, click on your desired ribbon
option, and then click on the Add button to place it in the Customize the Ribbon list. 5. Click on the OK button. VII. Quick Access Toolbar Microsoft Word 2019 has a Quick Access Toolbar, so you can have quick access to your most used commands. A. Add Commands
1. To add your most used commands to the Quick Access Toolbar, click on the drop-down arrow next to the Quick Access Toolbar.
2. The Customize Quick Access Toolbar option panel will appear.

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3. Click on your desired command option to be placed on the Quick Access Toolbar.
VIII. Non-Printing Characters The Show/Hide button displays non-printing characters, including paragraph marks, spaces and tabs. This button works as a toggle switch: click it to turn the display of non-printing characters on and click it again to turn them off.

A. Working with Show/Hide
1. On the Home Ribbon in the Paragraph group, click on the Show/Hide button to view paragraph marks. Paragraph, space, and tab marks will not appear on your printed documents.
2. On the Home Ribbon in the Paragraph group, click on the Show/Hide button to hide paragraph marks.

IX. Practice Document
Open Garden.docx practice document. (Instructor will demonstrate where to access document.)

X. Save a Document
A. Save
1. Click on the File tab, then select the Save As option to save a document permanently to your hard drive or other storage device. (The instructor will demonstrate where to save document.)

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Microsoft Word 2019 Fundamentals Workshop