Reshaping Sustainability Together


Download Reshaping Sustainability Together


Preview text

Reshaping Sustainability Together
Singapore Exchange Limited Annual General Meeting 2021

Our International Network

Offices in
16 Cities International Network across 24 Cities

Singapore Exchange (SGX) is Asia’s most international multi-asset exchange, with a growing global network of subsidiaries and partners. We connect the world to Asia by delivering innovative investment and riskmanagement solutions through a trusted single point of access.

SGX Offices* and Members SGX Offices* SGX Members

Abu Dhabi Amsterdam

Beijing

Boston

Chicago Frankfurt Geneva

Gujarat

Hong Kong London Milan

Mumbai

Nice

New York Paris San Francisco

Seoul Shanghai

Singapore

Sydney

Taipei

Tokyo

Zug

Zurich

*SGX Offices include Subsidiaries' Offices

2
Cover Letter
SINGAPORE EXCHANGE LIMITED (Incorporated in the Republic of Singapore) (Company Registration No. 199904940D)
13 September 2021 Dear Shareholder
TWENTY-SECOND ANNUAL GENERAL MEETING TO BE HELD ON 7 OCTOBER 2021 We are pleased to inform you that the Twenty-Second Annual General Meeting (AGM) of SGX will be convened and held by way of electronic means on Thursday, 7 October 2021 at 10.00 a.m. (Singapore time). As a precautionary measure due to the current COVID-19 situation in Singapore, shareholders will not be able to attend the AGM in person. Shareholders may instead participate in the AGM by:
observing and/or listening to the AGM proceedings via live audio-visual webcast or live audio-only stream; submitting questions to the Chairman of the Meeting in advance of, or live at, the AGM; and/or appointing the Chairman of the Meeting as proxy to attend, speak and vote on their behalf at the AGM. There will be no live voting at the AGM. Shareholders who wish to vote on the resolutions to be tabled at the AGM must appoint the Chairman of the Meeting as their proxy to attend, speak and vote on their behalf at the AGM, in accordance with the instructions in the form of proxy. The following documents relating to the AGM are available on our corporate website at the URL https://investorrelations. sgx.com/financial-information/annual-reports and SGXNet at the URL https://www.sgx.com/securities/companyannouncements: Notice of AGM; proxy form; SGXNet announcement which sets out the alternative arrangements for the AGM; Annual Report 2021; and Letter to Shareholders dated 13 September 2021 (in relation to the proposed renewal of the share purchase mandate). Detailed instructions on how shareholders may participate in the AGM are set out in the SGXNet announcement which sets out the alternative arrangements for the AGM. Please note in particular the deadline to pre-register for the live audio-visual webcast/live audio-only stream of the AGM proceedings and for submission of forms of proxy, which is 10.00 a.m. on Monday, 4 October 2021. The deadline for submission of questions in advance of the AGM is 5.00 p.m. on Monday, 27 September 2021 in order to give us sufficient time to process and address the substantial and relevant ones. For your convenience, we are also enclosing printed copies of the Notice of AGM, proxy form and the SGXNet announcement with this letter. For more information on our AGM, please refer to the FAQs on our corporate website at the URL https://investorrelations. sgx.com/financial-information/annual-reports or email us at [email protected] We look forward to your participation at the AGM.

Yours faithfully For Singapore Exchange Limited

Scan the QR Code for all AGM 2021 related documents available on our corporate website.

3
SGXNet Announcement

SINGAPORE EXCHANGE LIMITED (Incorporated in the Republic of Singapore) (Company Registration No. 199904940D)

TWENTY-SECOND ANNUAL GENERAL MEETING TO BE HELD ON 7 OCTOBER 2021

1

Background. Singapore Exchange Limited (the “Company” or “SGX”) refers to:

(a) the COVID-19 (Temporary Measures) Act 2020 which enables the Minister for Law by order to prescribe alternative arrangements for listed companies in Singapore to, inter alia, conduct general meetings, either wholly or partly, by electronic communication, video conferencing, tele-conferencing or other electronic means;

(b) the COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Companies, Variable Capital Companies, Business Trusts, Unit Trusts and Debenture Holders) Order 2020 (the “Order”) which sets out the alternative arrangements in respect of, inter alia, general meetings of companies; and

(c) the joint statement by the Accounting and Corporate Regulatory Authority, Monetary Authority of Singapore and Singapore Exchange Regulation of 13 April 2020 (and subsequently updated on 27 April 2020, 22 June 2020 and 1 October 2020) which provides guidance on the conduct of general meetings amid the evolving COVID-19 situation.

2 D ate, time and conduct of Annual General Meeting. SGX is pleased to announce that pursuant to the Order, its Twenty-Second Annual General Meeting (“AGM”) will be convened and held by way of electronic means on Thursday, 7 October 2021 at 10.00 a.m. (Singapore time). Our Chairman, Mr Kwa Chong Seng, will conduct the proceedings of the AGM.

3

Notice of AGM and proxy form. The Notice of AGM and proxy form will be sent to shareholders by electronic means

via publication on our corporate website and SGXNet1. For convenience, printed copies of these documents will also be

sent by post to shareholders (other than those who have signed up to receive notices of meetings, annual reports and

other shareholder communications electronically, for online proxy appointment and for the access and use of an

SGX-designated website (collectively “Electronic Service”) and where such service has been made available).

4 N o personal attendance at AGM. As a precautionary measure due to the current COVID-19 situation in Singapore, shareholders will not be able to attend the AGM in person.

5 A lternative arrangements for participation in the AGM. Shareholders may participate in the AGM by:

(a) observing and/or listening to the AGM proceedings via live audio-visual webcast or live audio-only stream;

(b) submitting questions to the Chairman of the Meeting in advance of, or live at, the AGM; and/or

(c) appointing the Chairman of the Meeting as proxy to attend, speak and vote on their behalf at the AGM.

Details of the steps for pre-registration, submission of questions and voting at the AGM by shareholders, including CPFIS and SRS investors, are set out in the Appendix. In particular, CPFIS and SRS investors who hold SGX shares through CPF Agent Banks or SRS Operators and who wish to request their CPF Agent Banks or SRS Operators to appoint the Chairman of the Meeting as their proxy in respect of the SGX shares held by such CPF Agent Banks or SRS Operators on their behalf should approach their respective CPF Agent Banks or SRS Operators to submit their votes by 5.00 p.m. on 27 September 2021. There will be no live voting at the AGM.

1 The Notice of AGM and proxy form may be accessed on our corporate website at the URL https://investorrelations.sgx.com/financialinformation/annual-reports and SGXNet at the URL https://www.sgx.com/securities/company-announcements.

4
SGXNet Announcement

6 P ersons who hold shares through relevant intermediaries. Persons who hold SGX shares through relevant intermediaries (as defined in section 181 of the Companies Act, Chapter 50 of Singapore), other than CPFIS and SRS investors, and who wish to participate in the AGM by:

(a) observing and/or listening to the AGM proceedings via live audio-visual webcast or live audio-only stream;

(b) submitting questions to the Chairman of the Meeting in advance of, or live at, the AGM; and/or

(c) appointing the Chairman of the Meeting as proxy to attend, speak and vote on their behalf at the AGM,

should contact the relevant intermediary through which they hold such shares as soon as possible in order for the necessary arrangements to be made for their participation in the AGM.

7

Annual Report 2021 and Letter to Shareholders. The Company’s Annual Report 2021 and the Letter to Shareholders

dated 13 September 2021 (in relation to the proposed renewal of the share purchase mandate) have been published

and may be accessed at our corporate website as follows:

(a) the Company’s Annual Report 2021 may be accessed at the URL https://investorrelations.sgx.com/financialinformation/annual-reports; and

(b) the Letter to Shareholders dated 13 September 2021 may be accessed at the URL https://investorrelations. sgx.com/financial-information/annual-reports.

The above documents will also be made available on SGXNet at the URL https://www.sgx.com/securities/companyannouncements.

8

Record date and payment date for final dividend. Subject to the approval of shareholders for the final tax exempt

dividend at the AGM, the Transfer Books and Register of Members of the Company will be closed from 5.00 p.m.

on Friday, 15 October 2021 up to (and including) Monday, 18 October 2021 for the preparation of dividend warrants.

Duly completed registrable transfers of ordinary shares of the Company received by the Company’s Share Registrar,

Boardroom Corporate & Advisory Services Pte. Ltd. at 50 Raffles Place #32-01, Singapore Land Tower, Singapore

048623 up to 5.00 p.m. on Friday, 15 October 2021 will be registered to determine shareholders’ entitlements to

the proposed final dividend. Shareholders whose Securities Accounts with The Central Depository (Pte) Limited are

credited with ordinary shares of the Company at 5.00 p.m. on Friday, 15 October 2021 will be entitled to the proposed

final dividend. Payment of the final dividend, if approved by shareholders at the AGM, will be made on Friday,

22 October 2021.

9 K ey dates/deadlines. In summary, the key dates/deadlines which shareholders should take note of are set out in the table below:

Key dates 13 September 2021 (Monday)
5.00 p.m. on 27 September 2021 (Monday)
10.00 a.m. on 4 October 2021 (Monday)

Actions
Shareholders, including CPFIS and SRS investors, may begin to pre-register at the URL https://investorrelations.sgx.com/financial-information/annual-reports for the live audio-visual webcast/live audio-only stream of the AGM proceedings.
Deadline for: CPFIS and SRS investors who wish to appoint the Chairman of the Meeting
as proxy to approach their respective CPF Agent Banks or SRS Operators to submit their votes; and shareholders to submit questions in advance.
Deadline for shareholders to: pre-register for the live audio-visual webcast/live audio-only stream of the
AGM proceedings; and submit instruments appointing the Chairman of the Meeting as proxy.

5

Key dates 10.00 a.m. on 6 October 2021 (Wednesday)
Date and time of AGM – 10.00 a.m. on 7 October 2021 (Thursday)
5.00 p.m. on 15 October 2021 (Friday) 22 October 2021 (Friday)

Actions
Authenticated shareholders will receive an email which will contain unique user credentials and instructions on how to access the live audio-visual webcast and live audio-only stream of the AGM proceedings (the “Confirmation Email”).
Shareholders who do not receive the Confirmation Email by 10.00 a.m. on 6 October 2021, but have registered by the 4 October 2021 deadline, should contact our Share Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at +65 6536 5355 or via email at [email protected] before 5.30 p.m. on 6 October 2021 or between 8.30 a.m. and 10.00 a.m. on 7 October 2021.
Click on the link in the Confirmation Email and follow the instructions to access the live audio-visual webcast of the AGM proceedings and/or ask questions through live chat at the AGM via the audio-visual webcast platform; or
Call the toll-free telephone number and follow the instructions in the Confirmation Email to access the live audio-only stream of the AGM proceedings.
Shareholders must access the AGM proceedings via the live audio-visual webcast in order to ask questions live at the AGM.
Record date for determining entitlements to final dividend, subject to shareholders’ approval at the AGM.
Payment date for final dividend, subject to shareholders’ approval at the AGM.

10 F urther information. For more information, shareholders can refer to the FAQs on our corporate website at the URL https://investorrelations.sgx.com/financial-information/annual-reports or email us at [email protected]
11 Important reminder. Due to the constantly evolving COVID-19 situation in Singapore, we may be required to change our arrangements for the AGM at short notice. Shareholders should check our corporate website at the URL https://investorrelations.sgx.com/financial-information/annual-reports or SGXNet at the URL https://www.sgx.com/securities/company-announcements for the latest updates on the status of the AGM.
SGX would like to thank all shareholders for their patience and co-operation in enabling us to hold our AGM with the optimum safe management measures amidst the current COVID-19 pandemic.
By Order of the Board

Ding Hui Yun (Ms) Seah Kim Ming Glenn (Mr) Company Secretaries Singapore Exchange Limited
13 September 2021

6
SGXNet Announcement – Appendix

STEPS FOR PRE-REGISTRATION, SUBMISSION OF QUESTIONS AND VOTING AT THE AGM
Shareholders will be able to observe and/or listen to the AGM proceedings through a live audio-visual webcast or live audio-only stream via their phones, tablets or computers, submit questions in advance of, or live at, the AGM and vote by appointing the Chairman of the Meeting as proxy to attend, speak and vote on their behalf at the AGM.
To do so, they will need to complete the following steps:

Steps

1

Pre-registration

2

Submit questions

in advance of, or

live at, the AGM

Details
Shareholders, including CPFIS and SRS investors, can pre-register at the pre-registration website at the URL https://investorrelations.sgx.com/financial-information/ annual-reports from 13 September 2021 till 10.00 a.m. on 4 October 2021 to enable SGX to verify their status as shareholders.
Following the verification, authenticated shareholders will receive an email by 10.00 a.m. on 6 October 2021. The email will contain unique user credentials and instructions on how to access the live audio-visual webcast and live audio-only stream of the AGM proceedings.
Shareholders who do not receive an email by 10.00 a.m. on 6 October 2021, but have registered by the 4 October 2021 deadline, should contact our Share Registrar, Boardroom Corporate & Advisory Services Pte. Ltd., at +65 6536 5355 or via email at [email protected] before 5.30 p.m. on 6 October 2021 or between 8.30 a.m. and 10.00 a.m. on 7 October 2021.
Shareholders, including CPFIS and SRS investors, can submit questions in advance of, or live at, the AGM.
Submission of substantial and relevant questions in advance of AGM. Shareholders, including CPFIS and SRS investors, can submit substantial and relevant questions related to the resolutions to be tabled for approval at the AGM to the Chairman of the Meeting, in advance of the AGM, in the following manner:
(a) V ia pre-registration website. Shareholders who pre-register to observe and/or listen to the AGM proceedings may submit their questions via the pre-registration website at the URL https://investorrelations.sgx.com/ financial-information/annual-reports.
(b) Via email. Shareholders may submit their questions via email to [email protected]
(c) B y post. Shareholders may submit their questions by post to the Company’s Share Registrar, Boardroom Corporate & Advisory Services Pte. Ltd. at 50 Raffles Place #32-01, Singapore Land Tower, Singapore 048623.
When sending in your questions via email or by post, please also provide us with the following details:
your full name;
your address; and
the manner in which you hold shares in SGX (e.g., via CDP, CPFIS/SRS and/or scrip).

7

Steps 2 S ubmit questions
in advance of, or live at, the AGM (continued)
3 S ubmit forms of proxy to vote

Details
Deadline to submit questions in advance of AGM. All questions submitted in advance of the AGM via any of the above channels must be received by 5.00 p.m. on 27 September 2021 in order to give the Company sufficient time to process and address the substantial and relevant ones.
Pre-register to ask substantial and relevant questions live at the AGM. Shareholders, including CPFIS and SRS investors, can also ask the Chairman of the Meeting substantial and relevant questions related to the resolutions to be tabled for approval at the AGM, live at the AGM, by typing in and submitting their questions through the live chat function via the audio-visual webcast platform.
Shareholders, including CPFIS and SRS investors, who wish to ask questions live at the AGM must pre-register at the pre-registration website at the URL https:// investorrelations.sgx.com/financial-information/annual-reports, so that an email containing unique user credentials to access the audio-visual webcast platform can be sent to them following verification. Shareholders will not be able to ask questions live at the AGM via the audio-only stream of the AGM proceedings.
Addressing questions. We will endeavour to address all substantial and relevant questions received from shareholders prior to the AGM by publishing our responses to such questions on our corporate website at the URL https://investorrelations.sgx.com/ financial-information/annual-reports and on SGXNet prior to the AGM. If we are unable to do so, we will address those substantial and relevant questions, which have not already been addressed prior to the AGM, during the AGM itself through the live audio-visual webcast and live audio-only stream, as well as those received live at the AGM itself. Where substantially similar questions are received, we will consolidate such questions and consequently not all questions may be individually addressed.
Minutes of AGM. We will publish the minutes of the AGM on our corporate website and on SGXNet, and the minutes will include the responses to substantial and relevant questions from shareholders which are addressed during the AGM.
Shareholders will not be able to vote during the live audio-visual webcast or live audio-only stream of the AGM proceedings. Shareholders (whether individual or corporate) who wish to vote on the resolutions to be tabled at the AGM must appoint the Chairman of the Meeting as their proxy to attend, speak and vote on their behalf at the AGM, in accordance with the instructions in the form of proxy.
Specific voting instructions to be given. Where shareholders (whether individual or corporate) appoint the Chairman of the Meeting as their proxy, they must give specific instructions as to voting, or abstentions from voting, in respect of a resolution in the form of proxy, failing which the appointment of the Chairman of the Meeting as proxy for that resolution will be treated as invalid.

8
SGXNet Announcement – Appendix

Steps
3 S ubmit forms of proxy to vote (continued)

Details
Submission of forms of proxy. The instrument appointing the Chairman of the Meeting as proxy must be submitted in the following manner:
(a) if submitted by post, be lodged at the office of the Company’s Share Registrar, Boardroom Corporate & Advisory Services Pte. Ltd. at 50 Raffles Place #32-01, Singapore Land Tower, Singapore 048623;
(b) if submitted electronically via email, be submitted to the Company’s Share Registrar at [email protected]; or
(c) if submitted electronically via the SGX-designated website for online proxy appointments (for shareholders who have signed up for the Electronic Service and where such service has been made available), be submitted via the online proxy appointment process through the Electronic Service,
in each case, by 10.00 a.m. on 4 October 2021.
A shareholder who has not signed up for the Electronic Service and who wishes to submit a form of proxy can either use the printed copy of the proxy form which is sent to him/her/it by post or download a copy of the proxy form from our corporate website or SGXNet, and complete and sign the proxy form, before submitting it by post to the address provided above, or before scanning and sending it by email to the email address provided above.
Due to the current COVID-19 situation in Singapore, shareholders who have not signed up for the Electronic Service are strongly encouraged to submit completed proxy forms electronically via email.
CPFIS and SRS investors who hold SGX shares through CPF Agent Banks or SRS Operators and who wish to request their CPF Agent Banks or SRS Operators to appoint the Chairman of the Meeting as their proxy in respect of the SGX shares held by such CPF Agent Banks or SRS Operators on their behalf should approach their respective CPF Agent Banks or SRS Operators to submit their votes by 5.00 p.m. on 27 September 2021.

Singapore Exchange Limited Company Reg. No. 199904940D

2 Shenton Way #02-02 SGX Centre 1 Singapore 068804

tel: +65 6236 8888 fax: +65 6535 6994 sgx.com

Singapore I Beijing I Chicago I Gujarat I Hong Kong I London I Mumbai I New York I San Francisco I Shanghai I Tokyo

Printed on 100% Recycled Paper

Preparing to load PDF file. please wait...

0 of 0
100%
Reshaping Sustainability Together