Incarnate Word High School


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INCARNATE WORD HIGH SCHOOL
Student & Parent Handbook 2021-2022
Established 1881
727 E. Hildebrand San Antonio, Texas 78212
Office: 210-829-3100 www.iwhs.org

INCARNATE WORD HIGH SCHOOL ACADEMIC YEAR 2020-2021 Administrative Team
Dr. Anna Downey Principal/CEO
[email protected] 210-829-3108
Ms. Licia Jimenez-Farias Associate Principal [email protected] 210-829-3105

Henry A. Garcia Director of Student Life [email protected] 210-829-3106
Robert Bledsoe Interim Chief Financial Officer [email protected] 210-829-3113
Lupita Castrejon-Tijerina ‘89 Senior Director of Advancement and Alumnae [email protected] 210-829-3112
Sarah Lawrence Director of Guidance [email protected] 210-829-3111
Jennifer Rodriguez Director of Systems and Web Services [email protected] 210-829-3119

Rosi Cortez Director of Mission and Ministry [email protected] 210-829-3121
Eric Williamson Athletic Director [email protected] 210-829-3122
Anne Schaefer-Salinas Director of Virtual Learning [email protected] 210-568-3624
Liseth Vasquez Director of Communication and Events [email protected] 210-829-7200

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Table of Contents Incarnate Word High School Mission....................................................................................................................6
Incarnate Word High School Vision…………………………………………………………………………………………….... 6
Incarnate Word High School Core Values .............................................................................................................. 6 Accreditation ................................................................................................................................................... 6 Disclaimer ...................................................................................................................................................... 6 Admissions ..................................................................................................................................................... 6 Admission of Students with Disabilities................................................................................................................. 7 Registration..................................................................................................................................................... 7 Withdrawal ..................................................................................................................................................... 7 Student Information Sheet .................................................................................................................................. 7 School Hours...................................................................................................................................................8 Communicating with Parents – Blackbaud ............................................................................................................. 8 Academic Communication and Conferences ........................................................................................................... 8 Inclement Weather............................................................................................................................................8 Loss of School Time ......................................................................................................................................... 9 Visitors .......................................................................................................................................................... 9 Schedule and Academic Policies ......................................................................................................................... 9 Modular Schedule.............................................................................................................................................9 Open Labs ...................................................................................................................................................... 9 Activity Period.................................................................................................................................................10 Learning Activity Pack (LAP) ............................................................................................................................. 10 Testing Center ................................................................................................................................................. 10 Academic Honesty............................................................................................................................................11 Grading System................................................................................................................................................ 11 Report Cards ................................................................................................................................................... 11 Grades ........................................................................................................................................................... 11 Grades in Blackbaud ......................................................................................................................................... 12 Late Work Policy ............................................................................................................................................. 12 Failing Grades ................................................................................................................................................. 12 Semester Exams ............................................................................................................................................... 12 Senior Exemption from Final Exams.....................................................................................................................13 Honor Roll ...................................................................................................................................................... 13 Academic Probation .......................................................................................................................................... 13 Student Records ............................................................................................................................................... 14 Advanced Placement and Honors Courses.............................................................................................................. 14 Course Selection .............................................................................................................................................. 14 Course Changes ............................................................................................................................................... 14 Auditing Courses and Independent Study ............................................................................................................... 15 Additional Credit Opportunities ........................................................................................................................... 15 UIW and Dual Credit at Northeast Lakeview College ............................................................................................... 15 Credit by Examination ....................................................................................................................................... 15 Summer School................................................................................................................................................15 Graduation Requirements ................................................................................................................................... 15 Mission & Ministry...........................................................................................................................................16 Peer Ministry...................................................................................................................................................16 Service ........................................................................................................................................................... 16 Mission .......................................................................................................................................................... 16 Student Services .............................................................................................................................................. 17 Behavioral Probation ........................................................................................................................................ 17 Behavioral Probation Consequences..................................................................................................................... 17 Electronic Devices (Including Phones and Smart Watches) ....................................................................................... 18 Demerits ........................................................................................................................................................ 18 General Behavioral Consequences ....................................................................................................................... 19 Areas Designated for Students ............................................................................................................................ 19 Serious Offenses..............................................................................................................................................19 Controlled Substances – Illegal Drug Sanctions ...................................................................................................... 20 Drug Detection................................................................................................................................................20 Bullying and Harassment...................................................................................................................................20 Definitions ..................................................................................................................................................... 21 Forms of Prohibited Conduct.............................................................................................................................. 21 Punishments and Corrective Action for Prohibited Conduct ...................................................................................... 22 Procedure....................................................................................................................................................... 22 Guidance Department ....................................................................................................................................... 23
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Other Support Services.....................................................................................................................................24 Library .......................................................................................................................................................... 24 Important General Information ........................................................................................................................ 25 Student ID......................................................................................................................................................25 Lockers ......................................................................................................................................................... 25 Lost and Found/Personal Property ....................................................................................................................... 25 Fire and Safety Drills........................................................................................................................................26 Cafeteria ........................................................................................................................................................ 26 Transportation ............................................................................................................................................... 26 Operation of Motor Vehicles ............................................................................................................................. 26 Registration of Motor Vehicles .......................................................................................................................... 27 Parking of Vehicles ......................................................................................................................................... 27 Health Services ............................................................................................................................................... 27 Immunization Requirements.............................................................................................................................. 27 Health Information .......................................................................................................................................... 28 Medication .................................................................................................................................................... 28 Illness during the School Day ............................................................................................................................ 29 Serious Illness ................................................................................................................................................ 29 Emergency Permission.....................................................................................................................................29 Communicable Disease .................................................................................................................................... 29 Uniform Requirements.................................................................................................................................29 Dress Uniform ............................................................................................................................................. 30 Regular Uniform .......................................................................................................................................... 30 Uniform Shoes.............................................................................................................................................31 Non-Uniform Spirit Dress Code .................................................................................................................... 31 Attendance Policies ...................................................................................................................................... 31 Compulsory Attendance ............................................................................................................................... 31 Attendance for Class Credit .......................................................................................................................... 31 Attendance Procedures ................................................................................................................................. 32 Excused/Unexcused Absences.......................................................................................................................32 Extended Absences/Illness............................................................................................................................ 32 Temporary Limited Mobility.........................................................................................................................32 Planned Absence..........................................................................................................................................33 Truancy....................................................................................................................................................... 33 Tardy to Class..............................................................................................................................................33 Senior Sign-Out ........................................................................................................................................... 33 Student Activities ......................................................................................................................................... 33 National Honor Society ................................................................................................................................ 33 Mu Alpha Theta...........................................................................................................................................34 Quill and Scroll............................................................................................................................................34 Spanish Honor Society and the International Thespian Society ........................................................................ 34 Student Council ........................................................................................................................................... 35 School Dances ............................................................................................................................................. 35 Off Campus Activities and Field Trips ........................................................................................................... 36 Conferences/Camps...................................................................................................................................... 36 Club and Class Officers ................................................................................................................................ 36 Athletics...................................................................................................................................................... 37 Technology – Acceptable Use Policy ............................................................................................................. 37 Incarnate Word High School Acceptable Use Polices ...................................................................................... 37 Parent Group ............................................................................................................................................... 38 Parent-Teacher Organization.........................................................................................................................38 Financial Information .................................................................................................................................. 39 Business Office ............................................................................................................................................ 39 Registration ................................................................................................................................................. 39 Withdrawal Procedure .................................................................................................................................. 39 Withdrawal/Refund Schedule........................................................................................................................39 Financial Assistance/Frequently Asked Questions........................................................................................... 40 Scholarship Application Deadlines ................................................................................................................ 40 Scholarships ................................................................................................................................................ 41
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Gifts/Donations............................................................................................................................................ 41 Fundraising ................................................................................................................................................. 41 Asbestos Notice ........................................................................................................................................... 41 Acknowledgements and Credits .................................................................................................................... 42 Non-Discrimination Policy ........................................................................................................................... 42
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Incarnate Word High School Mission & Vision
Mission Statement
In a faith-based college preparatory environment, Incarnate Word High School prepares confident young women dedicated to academic excellence, Christian service and social justice in accord with the mission of the Congregation of the Sisters of Charity of the Incarnate Word, San Antonio, as well as fulfilling those other purposes set forth in the Certificate of Formation.
Vision Statement
Incarnate Word High School will be the High School of choice for young women in the San Antonio area who are seeking a challenging, Catholic learning experience that expands each student’s capacity to reach and exceed her potential in faith, academics, leadership and service. With a mix of relevant, flexible, and innovative learning opportunities each student will be guided along pathways leading to college, career, and life success.
Core Values
Faith, Academics, Leadership, Service, and Social Justice
Accreditation
Incarnate Word High School is fully accredited with AdvancED and Southern Association of Colleges and Schools Council. The High School also holds memberships in the National Catholic Educational Association and the Texas Catholic Conference of Bishops.
Disclaimer
Incarnate Word High School recognizes that amendments and modifications will be necessary to the policies and procedures present in this handbook. The school reserves the right to make such amendments and modifications within this handbook and will provide notice to students and parents when changes are adopted.
General Information
School Information 727 E Hildebrand Ave San Antonio, TX 78212 210.829.3102
Administration Incarnate Word High School is a ministry of The Sisters of Charity of The Incarnate Word (US Ministry Council). IWHS is governed by the Incarnate Word High School Board of Trustees and is managed by the Principal/CEO with assistance from members of the Administrative Team.
Admissions The admission policy of Incarnate Word High School is non-discriminatory based on ethnicity, religion, color, or national origin. Incarnate Word High School processes admission applications for three types of applicants: incoming freshmen, transfer students, and international students.
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Incoming freshmen students are admitted on the basis of the High School Placement Test, middle school or primary school records, letters of recommendation (from current teachers, counselor or principal), history of standardized test scores, and personal interview with the Director of Recruitment and Enrollment and Associate Principal (as needed).
Incarnate Word High School admits transfer students on the basis of a comprehensive review of their high school transcript, letters of recommendation (from current teachers, counselor or principal), history of standardized test scores, and personal interview with the Director of Recruitment and Enrollment and Associate Principal (as needed).
International students are required to submit official transcripts that have been translated into English and are endorsed/notarized by the issuing school administration. The transcripts need to include a grade scale showing pass/fail and all grades issued by the school. International students also must submit a letter of recommendation from current teachers, counselor, or principal. Students must submit a TOEFL or IELTS score report; students who have not taken the TOEFL or IELTA may request an invitation to take the Duolingo English Test. International students are given an ESL assessment upon arrival to determine English proficiency and grade level placement. Some applicants may be asked for a remote application interview. Applicants should note that all students are required to enroll in religious study courses each year and attend all liturgical services.
Admission of Students with Disabilities Incarnate Word High School provides accessibility for students with disabilities requiring minor accommodations. These students must provide supporting medical documentation for the accommodation. For more information regarding services provided for students with disabilities, contact the Intervention Specialist.
Registration Current students are not automatically accepted in the next grade. Registration for the following academic year takes place during the second semester. All returning students must complete a registration form and pay a non-refundable registration fee to be considered registered for the next school year. A schedule will not be generated until the student is registered.
Withdrawal Enrollment at Incarnate Word High School is considered a full academic year. Parents or guardians who wish to withdraw their daughter must meet with the administration and complete the withdrawal process, before transcripts will be sent to the new school.
Student Information Sheet Parents are required to completely fill out the Student Information Sheet each year and inform the school whenever any of the information is no longer current. An emergency contact, other than parent, is required. Updates must be done in Blackbaud.
In the event parents plan to be out of town, additional emergency contact information pertinent to the arrangements during their absence must be provided in writing and submitted to the Main Office. To update any information on the student’s records, please contact the Main Office at 210829-3102.
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Students will not be released to anyone who is not named in Blackbaud.
School Hours The school building will open at 7:00 am. The Main Office is open daily from 7:30 a.m. to 4:00 p.m. The school building is open at 7:15 a.m. Students are supervised during the regular school day.
Communicating with Parents - Blackbaud Blackbaud School Management Software provides comprehensive and immediate information for parents and students. This is an integrated, web-based communication system that allows families to securely log-in to password protected data.
Blackbaud provides information on the following areas: attendance, academic progress, missing assignments, individual student grades, teacher websites, calendar of school events, school announcements, contact information, and much more.
You can gain access to Blackbaud from any Internet connected computer. All information is posted in real time. This means when any record is created or modified, parents can view that information instantaneously.
For information about how to register and log into Blackbaud, please contact IWHS Library Staff at 210-829-3119.
Academic Communication and Conferences Parents are encouraged to help empower their daughter to advocate for herself. Therefore, the student should first contact the faculty/staff member directly to discuss a question or concern. If the issue is not resolved, the parent should then contact the faculty/staff member. Only after should you contact the Instructional Leader(s).
- Ms. Tania Barrientos – Foreign Language - Mrs. Gloria Fuentes-Medrano – Science - Mrs. Maria Pederson – Social Studies - Mr. Dallas Santiago – Math - Mr. Hector Garza – Fine Arts - Mrs. Kateri Martinez – Religion - Ms. Licia Jimenez-Farias – English
If the concern is not satisfactorily addressed by the Instructional Leader, the parent may contact the Associate Principal.
Parents are encouraged to discuss their daughter’s progress with teachers or counselors, as needed, throughout the school year. Conferences may be arranged with individual teachers via email; email addresses can be found on the school’s website. For additional assistance, contact the School Counselor.
Inclement Weather In the event of severe weather conditions, school delays or closures, announcements concerning Incarnate Word High School will follow the SAISD regarding severe weather and school closures. Information will then be sent to local radio and television stations. The decision to
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delay or close IWHS will be made by the IWHS Principal/CEO. This is independent of other schools, public and/or private.
Loss of School Time In the case of an emergency for which extended school time is lost, students will be expected to make up equivalent time as directed by the Principal/CEO.
Visitors Any student wishing to host a female visitor during the school day must request permission from the Director of Student Life at least three days prior to the visit. Both the host student and the guest must complete and submit the Incarnate Word High School Visitor Request Form. The form must be completed with signatures of the students, parents/guardians, and emergency phone numbers for the visitor’s parents/guardians. The protection and safety of the learning environment is the main concern in decisions made regarding visitors.
Schedule and Academic Policies
Modular Schedule The educational program at Incarnate Word High School has been designed to provide opportunities for intellectual discovery beyond high school, but especially for college and career success. To help develop both the soft skills and academic skills necessary for success, Incarnate Word High School delivers its instructional program within a modular timetable and open lab system. A typical day at Incarnate Word High School consists of morning Advisory, seventeen mods (a mod is a designated unit of time) for instruction and/or open labs, and afternoon Advisory. Classes are between two and three mods in length. A cycle in the Incarnate Word High School modular system consists of ten days/two weeks. Each day is assigned a letter; the first week of the cycle is designated M week and the second A week. Each two-week cycle includes an early dismissal for regularly scheduled faculty meetings (Thursday, R) and faculty/staff professional development.
Each student receives an individualized schedule which includes structured class times, advisory times, activity period, open lab, and lunch. Students share responsibility in structuring their school day by scheduling time for tests, open lab use, library research, and individual or group study during the time they are not scheduled into formal classes. There is a high degree of trust at Incarnate Word High School; courtesy, honesty, and displaying appropriate behaviors are the expectations.
Open Labs An open lab is a supervised learning period. Open labs are designed for students to receive individual instruction from a teacher, to use classroom materials, to take or make up assessments, and to collaborate with others. Because open labs are an extension of class time, students are expected to be involved in a variety of learning activities. Students plan their day using their personal schedules and the open lab availability chart issued at the beginning of the semester. At the discretion of the administration, the faculty, or upon the request of parents, students may be scheduled into open labs. When a student receives a progress report with a grade of 75 or below, she will be scheduled into assigned open labs by the teacher. These required open labs are considered scheduled class time and attendance is mandatory. Failure to attend open labs as assigned will result in disciplinary action.
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Activity Period Activity period is scheduled every Tuesday, mods 1 and 2, for assemblies, liturgies, and class meetings.
Learning Activity Pack (LAP) The content of each course is organized in a syllabus and is elaborated in a Learning Activity Packet (LAP), which is distributed to students. Each LAP covers a particular segment of the course and serves as a learning guide. The LAP contains four important elements:
1. Clear statement of objectives for the unit of study. 2. A list of exercises, quizzes, and tests through which the student should achieve the
desired objectives (activities and assessment). 3. A statement regarding the procedure for evaluating student performance. 4. A preliminary timeline of assignments’ due dates.
A written statement of classroom policies and a course syllabus will be available in Blackbaud.
Testing Center All students must have their IWHS ID card with them and are expected to observe the following guidelines:
1. Silence is always maintained. 2. The IWHS student ID must be placed on the desk while testing. The student should leave
her lanyard and tie with her books on the shelving provided. ONLY THE ID SHOULD BE AT THE DESK. 3. Students should stamp the time on their exam upon receiving the exam and then again when turning in the exam. 4. No student is admitted to the Testing Center BEFORE or AFTER the 3-minute pass period. 5. No drinking, eating, or chewing gum is permitted at any time. 6. NO CELL PHONES, SMART WATCHES, OR OTHER ELECTRONIC DEVICES ARE ALLOWED IN THE TESTING CENTER. 7. All purses and backpacks must be closed and stored on the bookshelves. All study notes, LAPs, folders, coats, book bags, books, and electronic devices, etc. must also be left on the shelves. Nothing may block the entrance. 8. Calculators: Calculator memory may not contain material, formulas, notes, examples, etc. that would give the student an unfair advantage in completing a test or quiz. At any time, calculators may be checked by any Testing Center proctor or by a member of the administration or the faculty. Before a test is issued, the student must show the Testing Center proctor that the calculator memory is clear. Calculator case/sleeve must be removed and left with belongings on the shelving provided. Students in possession of calculators with inappropriate contents in memory will be referred to the Director of Student Life Office for further disciplinary action. Proof of usage is not required for referral to the Director of Student Life. 9. Students are responsible for bringing the supplies they need, such as: pencils (2), pen, calculator, eraser, compass, etc. No borrowing of supplies is permitted at any time. 10. Scratch paper is only allowed to be used when it is provided with the test. Additional scratch paper may be used if needed; however, it must also be stapled to the test. 11. All tests taken during the last two mods must be handed in 2 minutes prior to the end of the mod.
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Incarnate Word High School