Chennai Port Authority (erstwhile Chennai Port Trust)


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CHENNAI PORT AUTHORITY (ERSTWHILE CHENNAI PORT TRUST)
TENDER NO: C6/253/2022/T
TENDER DOCUMENTS FOR
E-TENDER CUM E-AUCTION FOR ALLOTMENT OF AREA (WITH STRUCTURES) SITUATED AT CHENNAI PORT FOR THE PURPOSE OF HANDLING LIQUID BULK CARGO AND ITS ALLIED ACTIVITIES ON 30 YEARS LEASE IN AS IS WHERE IS BASIS WITHOUT RENEWAL OPTION.
THE TRAFFIC MANAGER CHENNAI PORT AUTHORITY LAND & BUILDINGS SECTION,
TRAFFIC DEPARTMENT, ADMINISTRATIVE OFFICE BLDG., SECOND FLOOR OF CENTENARY BUILDING, RAJAJI SALAI, CHENNAI – 600 001.
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E-TENDER CUM E-AUCTION FOR ALLOTMENT OF AREA (WITH STRUCTURES) SITUATED AT CHENNAI PORT FOR THE PURPOSE OF HANDLING LIQUID BULK CARGO AND ITS ALLIED ACTIVITIES ON 30 YEARS LEASE IN AS IS WHERE IS BASIS WITHOUT RENEWAL OPTION

CHAPTER NO 1

INDEX CONTENTS NOTICE INVITING TENDER

PAGE NUMBERS
03

2

CHAPTER NO. 1 (INSTRUCTION TO TENDERERS)

04

3

CHAPTER NO. 2 (FORM OF APPLICATION)

11

4

CHAPTER NO. 3 (TENDERING PROCESS)

14

5

CHAPTER NO. 4 (TERMS AND CONDITIONS)

15

6

CHAPTER NO. 5 (UNDERTAKING FORM)

27

7

ANNEXURE A (AREA DETAILS)

28

8

ANNEXURE B (UNDERTAKING FOR PAYMENT OF

29

THE VALUE OF THE ASSETS / STRUCTURES)

9

ANNEXURE C (FORMAT OF BANK GUARANTEE

30

FOR EMD)

10

ANNEXURE D (INTEGRITY PACT)

32

11

ANNEXURE E (LOCATION DRAWING)

36

Page 2 of 36

CHENNAI PORT AUTHORITY ADMINISTRATIVE OFFICE BLDG.,
SECOND FLOOR OF CENTENARY BUILDING, RAJAJI SALAI, CHENNAI – 600 001.
E - TENDER NOTICE NO: C6/253/2022/T

No: C6/253/2022/T

DATED: 10/05/2022

NAME OF WORK E-TENDER CUM E-AUCTION FOR ALLOTMENT OF AREA (WITH STRUCTURES)

SITUATED AT CHENNAI PORT FOR THE PURPOSE OF HANDLING LIQUID BULK

CARGO AND ITS ALLIED ACTIVITIES ON 30 YEARS LEASE IN AS IS WHERE IS

BASIS WITHOUT RENEWAL OPTION

E.M.D. (Rs.)

EMD FOR THE AREA IS TO BE SUBMITTED TO CHENNAI PORT AUTHORITY IN FORM OF

DEMAND DRAFT / BANKERS CHEQUE / PAY ORDER IN FAVOUR OF "CHENNAI PORT

TRUST”, PAYABLE AT CHENNAI FROM ANY NATIONALIZED / SCHEDULED BANK.

OR

EMD CAN ALSO BE SUBMITTED IN THE FORM OF BANK GUARANTEE FROM ANY

NATIONALIZED BANK /SCHEDULED BANK HAVING BRANCH AT CHENNAI AS PER THE

FORMAT ATTACHED. THE BANK GUARANTEE SHOULD BE VALID FOR MINIMUM PERIOD

OF ONE YEAR FROM THE DATE OF OPENING OF ON-LINE TECHNICAL BID, AS

MENTIONED UNDER:

S.

DESCRIPTION

AREA(IN

EMD

EMD

N.

/LOCATION

SQ.

(WITH

(WITHOUT

MTRS)

STRUCTURE)

STRUCTURE)

01

02

03

04

05

01 At western side of SQ

1370

Rs.37,85,000

Rs.1,30,600

II road, in Area IV

NOTE :- IN CASE OF EXISTING LICENSEE OF RESPECTIVE AREA, THE E.M.D. ON THE

VALUE OF STRUCTURES IS NOT REQUIRED TO BE SUBMITTED AND THEY ARE

REQUIRED TO SUBMIT EMD AS IN COLUMN NO. 5. THE OTHER BIDDERS ARE REQUIRED

TO SUBMIT EMD AS IN COLUMN NO. 4, WHICH INCLUDES 10% VALUE OF EXISTING

STRUCTURE ON THE AREA.

PRE – BID MEETING

PRE-BID MEETING ON 16.05.2022 AT 11.30 HOURS IN THE NEW CONFERENCE HALL, GROUND FLOOR, ADMINISTRATIVE BUILDING, CHENNAI PORT AUTHORITY, RAJAJI SALAI, CHENNAI 600 001.

DOWNLOADING OF TENDER DOCUMENTS DATE OF
DOWNLOADING OF TENDER DOCUMENT LAST DATE &
TIME FOR ON – LINE TENDER SUBMISSION
ON – LINE OPENING OF TECHNICAL BID

TENDER DOCUMENTS CAN BE DOWNLOADED FROM THE OFFICIAL WEB – SITE OF CHENNAI PORT AUTHORITY - www.chennaiport.gov.in OR www.eprocure.gov.in
FROM 10.05.2022 TO 30.05.2022 UPTO 11:00 HOURS
ON 30.05.2022 UPTO 11.00 HOURS ON WEBSITE www.eprocure.gov.in
ON 31.05.2022 AT 11.00 HOURS

FOR FURTHER DETAILS, AMENDMENTS OR EXTENSION OF TIME, PLEASE VISIT www.eprocure.gov.in OR www.chennaiport.gov.in

TRAFFIC MANAGER CHENNAI PORT AUTHORITY

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CHAPTER - 1
CHENNAI PORT AUTHORITY
INSTRUCTIONS TO TENDERER FOR E-TENDER CUM E-AUCTION FOR ALLOTMENT OF AREA (WITH STRUCTURES) SITUATED AT CHENNAI PORT FOR THE PURPOSE OF HANDLING LIQUID BULK CARGO AND ITS ALLIED ACTIVITIES ON 30 YEARS LEASE IN AS IS WHERE IS BASIS WITHOUT RENEWAL OPTION.
1. The following area situated at Chennai Port are to be auctioned (including structures) and are to be utilized for the purpose as detailed hereunder:

AREA

PURPOSE OF

NAME OF THE

LOCATION OF AREA

SR.

( IN

AREA TO BE

EXISTING LICENSEE

NO. SQ.MTRS)

USED

Handling Liquid

M/s.Oswal Oils &

At western side of SQ II

1370

Bulk Cargo and Vanaspati Industries

01

its allied

road, in Area IV

activities

1.1 Schedule for E-tendering / Auctioning is as under:

(i) Tender Document to be downloaded from the official website of CHENNAI PORT AUTHORITY - www.chennaiport.gov.in OR www.eprocure.gov.in

(ii) The E.M.D. for the Area as mentioned in the N.I.T. is required to be submitted to CHENNAI PORT AUTHORITY in form of Demand Draft/ banker’s cheque / Pay Order in favour of "CHENNAI PORT TRUST”, payable at Chennai from any Nationalized/ Scheduled Bank.
OR The E.M.D. can also be submitted in the form of Bank Guarantee from any Nationalized Bank/Scheduled Bank having branch at Chennai as per the format attached. The Bank Guarantee should be valid for minimum period of One Year from the date of opening of On-Line Technical Bid
The E.M.D. will not carry any interest.
During the submission of On-line tender, the Demand Draft (DD)/ Bankers’ Cheque (BC)/ Pay Order (PO) / Bank Guarantee for E.M.D shall be submitted in electronic format only through on line (by scanning) while uploading the bid.
This submission shall mean that E.M.D. are received. Accordingly, offer of those shall be opened whose E.M.D. is received electronically. However, for the purpose of realization, bidder shall send the same in original to TRAFFIC MANAGER at the time of tender opening or send the same through R.P.A.D. so as to reach to The Traffic Manager, Traffic Department, No.1, Rajaji Salai, 2nd Floor, New Administrative Office Building, Chennai Port Authority,

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Chennai - 600 001, within 48 hours from the date and time of opening of the e-tender technical bid.

(iii)

If any queries regarding tender documents, the list of queries may be sent

through email to [email protected] by 13.05.2022 upto

17.00 hours.

(iv) The Pre-bid meeting will be held on 16.05.2022 at 11.30 Hours in the New Conference Hall, Ground Floor, Administrative Building, Chennai Port Authority, Rajaji Salai, Chennai 600 001.

(v)

The Last date and time for the online Tender submission is as mentioned

above.

(vii) The Date of Online Opening of the Technical bid is as mentioned above.

(viii) Online Opening of Commercial bid. (will be intimated in due course)

(ix) Online e-auction date and time for the Area (will be intimated in due course).

1.2 DOWNLOADING TENDER DOCUMENT :
Tender documents will be available on web site up to date and time as shown above. Tenderer who wish to participate in this tender shall have to register on web site www.eprocure.gov.in
1.3 DIGITAL CERTIFICATE :
Tenderer who wish to participate in online tendering shall have to procure / should have legally valid Digital Certificate (Class III) as per Information Technology Act2000, by using which they can sign their electronic tenders. Tenderer can procure the same from any of the licensed certifying Authority of India. All tenders shall be digitally signed. In case the tenderer needs any clarification/assistance or training for participating in online tender, they can contact the following office.
1)(n) Code solutions A division of GNFC 301, GNFC Infotower, Bodakdev, Ahmedabad – 380 054 (India) Fax : +91 79 26857321 E-mail:[email protected]
2) M/s.SCS Corporate Solutions India Pvt.Ltd., #101 PMG Complex, I Floor, No.57, South Usman Road, T.Nagar, Chennai 600 017. Phone No.044 24332672 Mobile No.9962002961/62/63 E-mail : [email protected]
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1.4 Tenderers who already have a valid Digital certificate need not procure new Digital certificate.
1.5 ON LINE SUBMISSION OF TENDER :
Tenderers can prepare and add on their bid any number of times prior to the last date and time prescribed for tender submission. However, the tenderer shall not be permitted to edit in any case after the last date and time prescribed for submission of tender as specified here under. No written or online request in this regard shall be entertained. Tenderers shall submit their tender in Electronic format only on above mentioned website and prior to the date and time mentioned above, and the tender shall be digitally signed by the authorized person of the tenderer. Tender documents in any other form including in physical form shall not be accepted and the same shall be accepted in the electronic format.
1.6 A scanned copy of all details as required shall be up loaded in electronic format only. During the opening of online technical bid if it is found that above details as mentioned are not submitted in electronic format, tenders of such tenderer shall not be considered.
Tenderer must invariably quote the rate online on Price bid, failing which they shall not be allowed to participate in the on-line e-auction.
1.7 The online tenders shall be up loaded up to 11.00 hours on 30.05.2022. The tender document comprises of 03 (three) parts (i) EMD (ii) Technical bid and (iii) Commercial bid.
1.8 SUBMISSION OF E.M.D. :
The E.M.D. for the above area as mentioned in the N.I.T. is required to be submitted to CHENNAI PORT AUTHORITY in form of Demand Draft / Bankers Cheque / Pay Order in favour of "CHENNAI PORT TRUST”, payable at Chennai from any Nationalized / Scheduled Bank.
The E.M.D. can also be submitted in the form of Bank Guarantee from any Nationalized Bank/Scheduled Bank having branch at Chennai encashable at Chennai as per the format. The Bank Guarantee should be valid for minimum period of One Year from the date of opening of On-Line Technical Bid.
1.9 The EMD as mentioned above shall be submitted so as to reach the office of the Traffic Manager, Traffic Department, II Floor, New Administrative Building, Chennai Port Authority, within 48 hours from the date and time of opening of the e-tender technical bid through Registered AD Post / Speed Post only. The cover containing EMD shall be super-scribed by E.M.D. FOR THE AREA OF “E-TENDER CUM EAUCTION FOR ALLOTMENT OF AREA (WITH STRUCTURES) SITUATED AT CHENNAI PORT FOR THE PURPOSE OF HANDLING LIQUID BULK CARGO AND ITS ALLIED ACTIVITIES ON 30 YEARS LEASE IN AS IS WHERE IS BASIS WITHOUT RENEWAL OPTION”.
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1.10 In case of queries regarding tender documents, the list of queries may be sent through email to [email protected] by 13.05.2022 upto 17.00 hours.

1.11 PRE – BID MEETING :

Pre-Bid meeting will be held in the New Conference Hall, Ground Floor, Administrative Building, Chennai Port Authority, Rajaji Salai, Chennai 600 001 on 16.05.2022 at 11.30 hours for the required clarifications.

1.12 OPENING OF TECHNICAL TENDER :

Technical tenders shall be first opened online as mentioned in the NIT in the Office of The Traffic Manager, Traffic Department, No.1, Rajaji Salai, 2nd Floor, New Administrative Office Building, Chennai Port Authority, Chennai - 600 001

1.13

Technical bid shall be evaluated as per procedures mentioned in the tender documents. The decision of the Tender Committee on evaluation of the bids shall be final and binding to every tenderer.

1.14 OPENING OF ON-LINE COMMERCIAL BID :

On-Line Price bid of only qualified tenderers, whose technical bid is accepted, shall be opened. Tenderer must invariably quote the rate online above the reserve price as per the tender condition No. 1.24 on the Price bid, failing which they shall not be allowed to participate in the on line e-auction.

1.15 CONTACTING OFFICER:

For Further details/clarification if any will be available from the Deputy Traffic Manager (Lands & Buildings), Traffic Department, II Floor, New Administrative Building, Chennai Port Authority, Chennai 600 001. Contact Phone No. 044 25312763 / 9444396635

1.16

Tenders without EMD and which do not fulfill all or any of the conditions of tender document shall be rejected outright. Tender with incomplete details in any aspect shall also be rejected.

1.17 Conditional tender shall not be accepted.

1.18 This tender notice shall form a part of tender document.

1.19 The tenderers are advised to read carefully all the Instructions and conditions stipulated in the tender document.

1.20 The CHENNAI PORT AUTHORITY reserves the right to reject any or all tenders without assigning any reason thereof.

1.21 Tenderers are bound by the CHENNAI PORT AUTHORITY rules and regulation being issued from time to time.
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1.22 Any kind of amendment shall be published only on-line and shall be final and binding to all the tenderers. The Pre-Bid Clarifications will be uploaded on the websites www.eprocure.gov.in OR www.chennaiport.gov.in

1.23 The details of tender can be seen on website www.eprocure.gov.in OR www.chennaiport.gov.in.

1.24

The reserve price in terms of lease rent Per 100SQ.MTRS OR PART THEREOF PER MONTH OR PART THEREOF, has been mentioned in tender document as per Annexure – A. The Tenderers shall have to bid above this rate for the area. If any bidder quotes the rates not above the Reserve Price, the bid shall be rejected outright.

1.25 Schedule of the area offered for allotment along with eligible criteria is mentioned in the tender document.

1.26 The bid submitted by the tenderers shall have valid digital signature certificate.

1.27 Every tenderer shall mention their E - Mail address, Mobile Number / Contact Number in technical bid.

1.28 E-Auction

(a) After opening of price bid, area will be put on e-auction and the tenderers, whose price bids have been opened will be eligible to participate in the e-auction of the area.

(b) After opening of the price bids, the highest quoted price by the bidders over and above the reserve price will become the floor price for e-auction and the participant bidders have to quote over and above the floor price in the e-auction.

(c) The time of Ninety (90) minutes shall be granted for e-auction. In case if any tenderer submits his offer during the last five minutes before the prescribed time of 90 minutes getting over, the time for offer shall be automatically extended for further five minutes and such time can further be extended in the similar fashion, maximum upto 20 (twenty) times only. If no tenderer submit the further offer in the extended five minutes time, the auction shall be closed automatically.
(d) The minimum increment in the offer shall be in multiple of Rs.100/- (Rupees Hundred Only) per 100sq. mtrs or part thereof in respect of the area and increment in offer below Rs.100 shall not be considered for e-auction.
(e). As per the Policy Guidelines for Land Management 2015 (PGLM 2015) and clause 11.3 of the clarification circular issued thereon dt.29.04.2019, the First Right of Refusal (FRoR) will be extended to the existing Licensee subject to the condition that the existing licensee will be allowed to match the H1 bid offered by the other bidder in the e-auction, at the end of the auction proceedings.

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(f) If the existing licensee is not availing their right of first refusal or the area (respective item) happens to be allotted to the successful bidder other than the existing licensee, the value of the existing tank farm structures specified at ANNEXURE A has to be paid by the successful bidder to the CHENNAI PORT AUTHORITY within 30 days from the issue of Pre-Acceptance letter by CHENNAI PORT AUTHORITY.

1.29 ELIGIBILITY CRITERIA:
Any individual / proprietorship firm / Partnership Firm / Company registered under the Indian Companies Act, 1956 shall be eligible to tender for area. The following documents shall invariably required to be submitted along with the technical bid.
1. The E.M.D. of above area as mentioned in the N.I.T is required to be submitted to CHENNAI PORT AUTHORITY in form of Demand Draft/ bankers cheque/Pay Order in favour of "CHENNAI PORT TRUST”, payable at Chennai from any Nationalized/ Scheduled Bank only through Regd. A.D. / Speed Post. The E.M.D. can also be submitted in the form of Bank Guarantee from any Nationalized Bank having branch at Chennai, encashable at Chennai. The Bank Guarantee should be valid for minimum period of One Year from the date of opening of On-Line Technical Bid
The E.M.D. will not carry any interest.
2. The Technical bid i.e. tender documents, Pre-Bid clarifications, except commercial bid is required to be submitted duly sealed and signed at each page.
3. Tenderer shall have to furnish the Solvency Certificate not older than three months from the date of opening of tenders, for the area the bidder wants to quote as mentioned under. The Solvency certificate is to be issued by any Nationalized / Scheduled Bank.

SR. NO.
1.

LOCATION
At western side of SQ II road, in Area IV

AREA (IN SQ.MTRS)
1370

VALUE OF SOLVENCY CERTIFICATE AMOUNT
(IN Rs.) 87,00,160

4. Attested true copy of Partnership deed in case the application is submitted by partnership firm, attested true copy of Memorandum of Association and Article of Association/ Bye laws in case of the application is submitted by a company along with certificate of incorporation.
5. Status of firm, name and designation of the proprietor/partners/directors/share holders etc. with profit sharing ratio and/or share holding pattern certified by concern authorities or Chartered Accountant/Company Secretary are also required to be scanned and submitted Online.

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6. Power of Attorney in favour of the person signing the application and undertaking on behalf of a partnership firm on requisite bond OR Resolution of the Board of Directors duly notarized in case of company.
7. Copy of PAN card & G.S.T. Registration. 8. Reports on the financial standing of the Bidder, such as balance sheet, profit and
loss statements and auditor's reports for the past five years.
9. Information regarding any litigation, current or during the last five years, in which the Bidder is involved, the parties concerned, and disputed amount.
10. An undertaking to the effect that no change has been made in the tender documents;
11. An Undertaking that they have not been banned / de-listed by any reputed organization in past.
12. All the bidders will be eligible to participate in E-Tendering process only after clearing of all the outstanding dues, if any.
13. An undertaking stating that bidder do not have conflict of interest that effect the bidding process.
14. An undertaking to be submitted by the bidders (except existing licensee) as per Annexure – B, with regard to payment of value of structures in the proposed area.

Signature of Applicant

TRAFFIC MANAGER CHENNAI PORT AUTHORITY

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Chennai Port Authority (erstwhile Chennai Port Trust)