GOVERNMENT OF TAMIL NADU DEPARTMENT OF TOURISM Infrastructure

GOVERNMENT OF TAMIL NADU DEPARTMENT OF TOURISM
Infrastructure Development Investment Program for Tourism Project Management Unit, IDIPT-TN

BIDDING DOCUMENT for
LOT-2
Domestic Travel Fairs, Exhibition and Road Shows
(Design, Publication and Marketing of Tourism Promotion Material)
(National Competitive Bidding, Single-Stage: Two-Envelope)

Volume 2- Price Bid Documents

Issued on

: 25.09.2019

Invitation for Bids No : 785/LOT 2/PMU/ADB/TECH/2017

NCB No

: IDIPT/TN/T4/NCB/14-LOT2/2017

Employer Country

: The Project Director, Project Management Unit Infrastructure Development Investment Program for Tourism, Tamil Nadu, Department of Tourism, Tamil Nadu Tourism Complex, 2, Wallajah Road, Chennai – 600 002, Tamil Nadu. Country: India, Telephone: +91 -44-25333859 Email: [email protected]
: India

Intentionally left blank

Bidding Forms

1

Bidding Forms
Table of Forms
 Letter of price bid…………..........……………………………………….…...….2  Schedule of payment currencies………………………………………….…….4  Table of Adjustment data………………………....…………………….….……5  Preamble to Bill of Quantities……………………………………….…….…….7  Abstract …………………………………………………………………….…….15  Bill of Quantities……………………………….……………………..…...….….17

_____________________________________________________________________________________________________

Bidding Document for Domestic Travel Fairs, Exhibition and Road shows Single-Stage: Two-Envelope

Procurement of Works-Small Contract

Bidding Forms

2

Intentionally left blank

_____________________________________________________________________________________________________

Bidding Document for Domestic Travel Fairs, Exhibition and Road shows Single-Stage: Two-Envelope

Procurement of Works-Small Contract

Bidding Forms

3

Letter of Price Bid
-NoteThe bidder must accomplish the Letter of Price Bid on its letterhead clearly showing the bidder’s complete name and address.
Date: NCB No.: IDIPT/TN/T4/NCB/14-LOT2/2017 Invitation for Bid No.: 785/LOT 2/PMU/ADB/TECH/2017

To, The Project Director, Project Management Unit Infrastructure Development Investment Program for Tourism, Tamil Nadu, Department of Tourism, Tamil Nadu Tourism Complex, 2, Wallajah Road, Chennai – 600 002, Tamil Nadu. Country: India, Telephone: +91 -44-25333859 Email: [email protected]
We, the undersigned, declare that:
(a) We have examined and have no reservations to the Bidding Documents, including Addenda issued in accordance with Instructions to Bidders (ITB) 8.
(b) We offer to execute in conformity with the Bidding Documents the following Works:
LOT – 2- Domestic Travel Fairs, Exhibition and Road Shows (Design, Publication and Marketing of Tourism Promotion Material)
(c) The total price of our Bid, excluding any discounts offered in item (d) below is:
[amount of foreign currency in words], [amount in figures], and [amount of local currency in words], [amount in figures]
The total bid price from the Summary of Bill of Quantities for admeasurement contracts or Activity Schedule for lump sum contracts should be entered by the bidder inside this box.Absence of the total bid price in the Letter of Price Bid may result in the rejection of the bid.

(d) The discounts offered and the methodology for their application are as follows:[. . . insert discounts and methodology for their application if any . . .]

_____________________________________________________________________________________________________

Bidding Document for Domestic Travel Fairs, Exhibition and Road shows Single-Stage: Two-Envelope

Procurement of Works-Small Contract

Bidding Forms

4

(e) Our Bid shall be valid for a period of 120 days from the date fixed for the bid submission deadline in accordance with the Bidding Documents, and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

(f) If our Bid is accepted, we commit to obtain a performance security in accordance with the Bidding Documents.

(g) We have paid, or will pay the following commissions, gratuities, or fees with respect to the bidding process or execution of the Contract: 1

Name of Recipient ......................................... .........................................

Address ....................................... .......................................

Reason ............................... ...............................

Amount ...................... ..................... .

(h) We understand that this bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal contract is prepared and executed.

(i) We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive.

(j) We agree to permit ADB or its representative to inspect our accounts and records and other documents relating to the bid submission and to have them audited by auditors appointed by ADB.

Name ................................................................................................................................................. In the capacity of ............................................................................................................................... Signed ............................................................................................................................................... Duly authorized to sign the Bid for and on behalf of ......................................................................... Date .........................................................................................................................................................

**

If none has been paid or is to be paid, indicate “none”

1 If none has been paid or is to be paid, indicate ―None‖.

_____________________________________________________________________________________________________

Bidding Document for Domestic Travel Fairs, Exhibition and Road shows Single-Stage: Two-Envelope

Procurement of Works-Small Contract

Bidding Forms

5

Schedules
Bill of Quantities [Admeasurements contract]
Schedules of Prices [Item rate contract]

Schedule of Payment Currencies

Not Applicable

Domestic Travel Fairs, Exhibition and Road Shows (Design, Publication and Marketing of Tourism Promotion Material)

Separate tables may be required if the various sections of the Works (or of the Bill of Quantities) will have substantially different foreign and local currency requirements. The Employer should insert the names of each Section of the Works.

Name of Payment Currency
Local currency

A
Amount of Currency

B
Rate of Exchange to Local Currency

C
Local Currency Equivalent C = A x B

D
Percentage of Net Bid Price (NBP)
100xC NBP

1.00

Foreign Currency #1 Not applicable

Foreign Currency #2 Not applicable

Foreign Currency # Not applicable

Net Bid Price

Provisional Sums

Expressed in Local

1.00

Currency

BID PRICE

100.00

_____________________________________________________________________________________________________

Bidding Document for Domestic Travel Fairs, Exhibition and Road shows Single-Stage: Two-Envelope

Procurement of Works-Small Contract

Bidding Forms

6

Tables of Adjustment Data Table A - Local Currency

Index Code

Index Description

Source of Index *

Non-adjustable

—

Base Value and Date
—

Total

Not Applicable

Bidder’s Local Currency
Amount
—

Bidder’s Proposed Weighting (coefficient)
a: (by Employer) b: c: d: e:
1.00

Table B - Foreign Currency

Not Applicable

Name of Currency: Nil

If the Bidder wishes to quote in more than one foreign currency, this table should be repeated for each foreign currency.

Index Code

Index Description

Source of Index

Base Value and Date

Bidder’s Currency in Type/Amount

Equivalent in FC1

Bidder’s Proposed Weighting (coefficient)

Nonadjustable

—

—

—

a: (by Employer) b: c: d: e:

Total

1.00

_____________________________________________________________________________________________________

Bidding Document for Domestic Travel Fairs, Exhibition and Road shows Single-Stage: Two-Envelope

Procurement of Works-Small Contract

Govt of Tamil Nadu, Department of Tourism Infrastructure Development Investment Program for Tourism (IDIPT-TN)
Department of Tourism (DoT)
Name of Sub Project: Domestic Travel Fairs, Exhibition & Road shows (Design, Publication and Marketing of Tourism Promotion Material)
Invitation for Bid No: 785/Lot 2/PMU/ADB/TECH/2017 Contract Package No: IDIPT/TN/T4/NCB/14-LOT2/2017 Name & Address of the Bidder:

S.No

ABSTRACT OF BILL OF QUANTITIES
Description of Works

Amount In INR

1 Domestic Travel Fairs, Exhibition & Road shows

Add GST @ …...% Sub Total (1)

L.S provisions towards Air Tickets, Hotel Accomodation

2 etc., and other related expenses (Not to be quoted by

bidder)

(2)

8,000,000

Grand total (1+2)

Amount - (Rupees in Words) Signature of bidder with seal

Domestic Travel Fairs, Exhibition and Road Shows

Procurement of Works-Small Contract

Single-Stage: Two-Envelope

Govt of Tamil Nadu, Department of Tourism Infrastructure Development Investment Program for Tourism (IDIPT-TN)
Project Management Unit (PMU)
Name of Sub Project: Domestic Travel Fairs, Exhibition and Road Shows (DesignC, oPuntbrlaiccat tPioanckaangde MNoa:rkIDeItPinTg/ToNf/TT4o/NurCisBm/14P-rLoOmTo2t/i2o0n17Material)
Name of the Bidder:

Bill of Quantities - Domestic Travel Fairs, Exhibition and Road Shows

S.No

Description of Work

Arranging Tourism Promotional activities in Domestic Travel Fair’s, Exhibitions & Road shows, in Collaboration 1 with Indian Association of tour operators & stake holders (Please refer detailed scope of work in Section -6 of bid document)
a) Nov-2019 29th November 2019-(Friday), Road show, Lucknow
6th January 2020-(Monday), Road show, Delhi b) Jan-2020 SATTE- Delhi-8,9,10th January 2020(Wednesday-Friday)
TTF / OTM-Mumbai (3,4,5th February 2020)(Monday-Wednesday) c) Feb-2020 6th February 2020-(Thursday), Road show, Mumbai

Rate Rs. (INR)

Amount Rs.

d) Apr -2020 GITB -Jaipur-(19-21th April 2020)-(SundayTuesday)

9th June 2020-(Tuesday), Road show, Chandigarh e) Jun-2020
11th June 2020-(Thursday), Road show, Kolkata

Total

Add GST @ …...%

Sub Total (1)

L.S provisions towards Air Tickets, Hotel Accommodation etc., and other

2 related expenses (Not to be quoted by bidder)

(2)

80,00,000

Grand Amount (1+2)

Signature of the Bidder with seal

Domestic Travel Fairs, Exhibition and Road Shows

Procurement of Works-Small Contract

Single-Stage: Two-Envelope