Government Policy Evaluations Act (GPEA)


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Government Policy Evaluations Act (GPEA)

(Provisional Translation)

Government Policy Evaluations Act (GPEA)

Table of contents Chapter 1 General rules (Article 1 - Article 4) Chapter 2 Basic guidelines for implementing policy evaluation (Article 5) Chapter 3 Evaluation of Policy by administrative organizations (Article 6 - Article 11) Chapter 4 Policy evaluation by the Ministry of Public Management, Home Affairs, Posts
and Telecommunications (Article 12 - Article 18) Chapter 5 Miscellaneous rules (Article 19 - Article 22) Supplementary provisions
Full text

Chapter 1 General rules
(Purpose) Article 1
It is the purpose of this Law to promote the objective and rigorous implementation of policy evaluation and to reflect the results of this evaluation in the planning and development of policy, and to provide the public with information on policy evaluation by providing for basic matters regarding policy evaluation carried out by administrative organs, with a view to promoting effective and efficient administration, and ensuring the Government's proper discharge of its obligation to remain accountable to the public for its operations.
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Government Policy Evaluations Act (GPEA)
(Definitions) Article 2
(1) The term "administrative organ" used in this Law refers to the following organs: 1. Cabinet Office as the organization in charge of the business specified in Article 4, Clause 3 of the Cabinet Office Establishment Law (Law Number 89 of 1999) (excepting organs listed in the following paragraph) 2. Imperial Household Agency and organs under Article 49, Clause 1 of the Cabinet Office Establishment Law (for National Public Safety Commission, except National Police Agency) and National Police Agency 3. Ministries (for the Ministry of Public Management, Home Affairs, Posts and Telecommunications, excepting the organs listed in the following paragraph) 4. Environmental Disputes Coordination Commission
(2) The term "policy" used in this Law refers to the policies, measures and the like with respect to a set of activities planned and developed by an administrative organ to achieve a certain objective within its duties or jurisdiction.
(Principles of policy evaluation) Article 3
(1) An administrative organ shall at the appropriate time study and acquire information on the effects of policy (i.e. the effect which a set of activities it carried out or intends to carry out has or is expected to have on the lives of people and/or society and the economy; the same applies hereinafter) under its jurisdiction, and on the basis of such study evaluate its policy from the standpoints of necessity, efficiency, effectiveness, or other standpoints as special characteristics of the said policy may require, and appropriately reflect results of such evaluation in the planning and development of the said policy. (2) Evaluation under the provisions of the preceding Clause (hereinafter referred to as "policy evaluation") shall be carried out in accordance with what is expressed in the
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Government Policy Evaluations Act (GPEA)
following to ensure objective and rigorous conduct of evaluation: 1. Policy effects shall be studied employing rational means properly suited to the special characteristics of the policy using as quantitative a method as possible. 2. The knowledge of persons of learning and experience shall be acquired and utilized in accordance with the special characteristics of the policy.
(Use made of the results of policy evaluation) Article 4
(1) The Government shall, aside from what is provided for in Clause 1 of the preceding Article, endeavor to appropriately utilize the results of policy evaluation for the preparation of budgets and the planning and development of policies that pertain to the jurisdiction of two or more administrative organs and require their comprehensive promotion.
Chapter 2 Basic guidelines for implementing policy evaluation
Article 5 (1) The Government shall establish basic guidelines for implementing policy evaluation (hereinafter referred to as "basic guidelines") for the systematic and steady implementation of policy evaluation. (2) The basic guidelines shall prescribe guidelines for the basic plan under Clause 1 of the next Article covering the following matters: 1. Basic policy on the conduct of policy evaluation 2. Basic matters related to the standpoints of policy evaluation 3. Basic matters related to studying and acquiring information on policy effects 4. Basic matters related to the conduct of ex-ante evaluation (defined as policy evaluation conducted prior to taking decisions on the policy; the same applies
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Government Policy Evaluations Act (GPEA)
hereinafter) 5. Basic matters related to the conduct of ex-post evaluation (defined as policy evaluation conducted after taking decisions on the policy; the same applies hereinafter) 6. Basic matters related to the acquisition and utilization of knowledge of persons of learning and experience 7. Basic matters related to reflecting the results of policy evaluation in policy planning and development 8. Basic matters related to providing the public with information related to policy evaluation via the Internet and other means 9. Other important matters related to policy evaluation (3) The basic guidelines shall stipulate matters related to measures that have been implemented or are going to be implemented under the provisions of Article 20 through Article 22, and other measures required for the smooth and steady implementation of policy evaluation. (4) The Minister of Public Management, Home Affairs, Posts and Telecommunications shall prepare a draft of the basic guidelines after asking the opinions of a council (one of the organs under Article 8 of the National Government Organization Law (Law Number 120 of 1948) and to be determined by Cabinet Order), and request the decision of the Cabinet. (5) When the decision of the Cabinet under the preceding clause is made, the Minister of Public Management, Home Affairs, Posts and Telecommunications shall publish the basic guidelines without delay. (6) The provisions of the preceding two Clauses shall apply to the revision of the basic guidelines.
Chapter 3 Policy evaluation by administrative organs
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Government Policy Evaluations Act (GPEA)
(Basic plan) Article 6
(1) The head of an administrative organ (when the organ is Fair Trade Commission, National Public Safety Commission, or Environmental Dispute Coordination Commission, it is such commission) shall draw up based upon the basic guidelines a basic plan for policy evaluation (hereinafter referred to as the "basic plan") for a term of longer than three years but not longer than five years for policies under the jurisdiction of the said administrative organ. (2) The basic plan shall prescribe the following matters:
1. Planning period 2. Policy on the conduct of policy evaluation 3. Matters related to the standpoints of policy evaluation 4. Matters related to studying and acquiring information on policy effects 5. Matters related to the conduct of ex-ante evaluation 6. Matters related to the conduct of ex-post evaluation, including policies to be subjected to evaluation during the planning period 7. Matters related to acquisition and utilization of knowledge of persons of learning and experience 8. Matters related to reflecting results of policy evaluation in policy planning and development 9. Matters related to providing the public with information related to policy evaluation via the Internet and other means 10. Matters related to the organizational framework of implementing policy evaluation within the organ 11. Other matters necessary for the conduct of policy evaluation (3) The head of an administrative organ shall prescribe as the policies under Paragraph 6 of the preceding Clause those that serve as principal organizational objectives to be realized in response to social and economic circumstances, under its organizational
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Government Policy Evaluations Act (GPEA)
missions. (4) When the head of an administrative organ has decided on the basic plan, he/she shall notify the Minister of Public Management, Home Affairs, Posts and Telecommunications of the plan and publish it without delay. (5) The provisions of the preceding two Clauses shall apply to revision of the basic plan.
(Plan for the conduct of ex-post evaluation) Article 7
(1) The head of an administrative organ shall decide on the plan for the conduct of expost evaluation (hereinafter referred to as "operational plan") for each year. (2) The operational plan shall stipulate the planning period, policies to be subjected to evaluation as defined below and specific methods to be applied to the ex-post evaluation of the said policies.
1. Policies under Clause 2, Paragraph 6 of the preceding Article, and intended to be subjected to ex-post evaluation within the planning period 2. Policies which fall under any of the following categories during the planning period
(a) Those with respect to which the activity essential for achievement of the intended effects has not been initiated for a period of more than 5 years but not longer than 10 years and to be specified by Cabinet Order in accordance with the special characteristics of the policy from the taking of decisions on the policy (b) Those with respect to which the effect the policy is intended to attain has not been achieved when a period equal to the period specified by the Cabinet Order specified in (a) added to a period of longer than 5 years but not longer than 10 years and to be specified by Cabinet Order in accordance with the characteristics of the policy has elapsed 3. Policies other than those specified in the preceding two Paragraphs and intended to be subjected to ex-post evaluation during the planning period (3) When the head of an administrative organ has decided on the operational plan, or revised it, he/she shall notify the Minister of Public Management, Home Affairs, Posts and
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Government Policy Evaluations Act (GPEA)
Telecommunications of this and publish it without delay.
(Conduct of ex-post evaluation) Article 8
The head of an administrative organ shall carry out the ex-post evaluation based on the basic plan and the operational plan.
(Conduct of ex-ante evaluation) Article 9
The head of an administrative organ shall carry out the ex-ante evaluation when they intend to take a decision on policy pertaining to individual project of research and development, public works, or official development assistance, or any other policy that meets the following conditions, and to be specified by Cabinet Order.
1. It is expected that the policy has considerable impact on the lives of people and/or society and the economy, or a large amount of expense is incurred before the aims of the said policy are achieved. 2. It is an established knowledge that the method for acquiring information on policy effects and other methodology required for the conduct of ex-ante evaluation have been developed.
(Evaluation report) Article 10
(1) When the head of an administrative organ has conducted the ex-post evaluation, he/she shall prepare a report containing the following items:
1. The policy subjected to evaluation 2. The department or organization that carried out the evaluation and the time 3. Standpoints adopted of the evaluation 4. Method employed and results of studying and acquiring information on policy effects
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Government Policy Evaluations Act (GPEA)
5. Matters related to acquisition and utilization of knowledge of persons of learning and experience 6. Matters related to materials and other information used in the course of conducting the evaluation 7. Results of the evaluation (2) When the head of an administrative organ has prepared a report on the evaluation, he/she shall promptly forward the report to the Minister of Public Management, Home Affairs, Posts and Telecommunications and publish the report and its summary.
(Notification and publication of reflection of evaluation results in policy planning and development) Article 11
The head of an administrative organ shall inform at least once a year the Minister of Public Management, Home Affairs, Posts and Telecommunications of how the results of evaluation have been reflected in the policy planning and development in the said administrative organ, and make such information public.
Chapter 4 Evaluation of Policy by the Ministry of Public Management, Home Affairs, Posts and Telecommunications
(Evaluation by the Ministry of Public Management, Home Affairs, Posts and Telecommunications) Article 12
(1) The Ministry of Public Management, Home Affairs, Posts and Telecommunications shall carry out evaluation of a government policy with a view to ensuring its coherent and/or comprehensive implementation with regard to a policy commonly adopted by the two or more administrative organs and its evaluation is deemed necessary for the purpose of ensuring their government-wide coherence, or a policy that pertains to the
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Government Policy Evaluations Act (GPEA)
jurisdiction of two or more administrative organs and its evaluation is deemed necessary for the purpose of its comprehensive promotion. (2) When the Ministry of Public Management, Home Affairs, Posts and Telecommunications finds, taking into account the conduct and progress of policy evaluation of an administrative organ, that the conduct of policy evaluation is not assured by the said administrative organ despite the Ministry's findings that the reconduct of evaluation is necessary or that policy evaluation needs to be conducted in response to changes in the social and economic conditions, or that when it finds it necessary to carry out policy evaluation jointly with an administrative organ upon request of the said administrative organ, it shall conduct evaluation of the policy of the said administrative organ for the purpose of ensuring objective and rigorous implementation of policy evaluation in the government. (3) The evaluation under the preceding two Clauses shall be conducted by studying and acquiring information on the effect of the policy to be subjected to evaluation, and from the standpoints of its necessity, efficiency, effectiveness or other standpoints as the special characteristics of the said policy may require.
(Plan on evaluation by the Ministry of Public Management, Home Affairs, Posts and Telecommunications) Article 13
(1) The Minister of Public Management, Home Affairs, Posts and Telecommunications shall draw up each year the plan related to the evaluation under the provisions of Clauses 1 and 2 of the preceding Article for a term of three years. (2) The plan under the preceding clause shall stipulate matters prescribed in the following:
1. Basic policy on the conduct of evaluation under the provisions of Clauses 1 and 2 of the preceding Article 2. Policies to be subjected to the evaluation under the provisions of Clause 1 of the preceding Article during the planning
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Government Policy Evaluations Act (GPEA)
3. Policies to be subjected to the evaluation under the provisions of Clause 1 of the preceding Article in the first year 4. Other important matters related to the evaluation under the provisions of Clauses 1 and 2 of the preceding Article (3) When the Minister of Public Management, Home Affairs, Posts and Telecommunications has decided on or revised the plan under the provisions of Clause 1, he/she shall publish it without delay.
Article 14 The Ministry of Public Management, Home Affairs, Posts and Telecommunications shall carry out evaluation of the policy under the provisions of Article 12, Clauses 1 and 2, in accordance with the plan in Clause 1 of the preceding Article.
(Demand for submission of materials and investigation) Article 15
(1) The Minister of Public Management, Home Affairs, Posts and Telecommunications may call on the head of an administrative organ for the submission of materials as well as explanations, or may inspect operations of an administrative organ on the spot to the extent that it is necessary to conduct evaluation under the provisions of Article 12, Clauses 1 and 2. (2) The Minister of Public Management, Home Affairs, Posts and Telecommunications may investigate the following operations, through inspecting documents or making onthe-spot inspection, in connection with the evaluation under the provisions of Article 12, Clauses 1 and 2. In this case, those subjected to investigation shall not refuse it.
1. Operations of independent administrative institutions (i.e. independent administrative institutions under the provisions of Article 2, Clause 1 of the Law on General Rules of Independent Administrative Institutions (Law Number 103 of 1999)) 2. Operations of the legal persons established directly by law, or the legal persons
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Government Policy Evaluations Act (GPEA)