Standard Bidding Document (SBD) TENDER DOCUMENTS FOR


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INDIA GOVERNMENT MINT (A Unit of Security Printing & Minting Corporation of India Limited)
(Wholly owned by Government of India) (A Mini Ratna Category – I CPSE)
D-2, SECTOR-1, NOIDA-201301 (U.P.)

Phone : 0120-4783113 E-mail :[email protected]

Fax No.0120-2537609 Website : www.spmcil.com

Standard Bidding Document (SBD)
(Procurement of Goods and Services)
TENDER DOCUMENTS FOR PROCUREMENT OF 2486.47 MT (322.5 MPCS) 10/- BI-METALLIC COMPOSITE COIN BLANKS FOR INDIA GOVERNMENT MINTS

Tender No NM/220/I/21/2013-PUR, dated 30th November 2013 This Tender Document Contains 94 Pages. Details of Contact person in India Government Mint, Noida regarding this tender:

Yesh Pal Singh
Manager (Technical) & Chief Purchase & Store Officer For General Manager
India Government Mint, D-2, Sector -1, NOIDA - 201 301 UP Email: [email protected]

Part C: Standard Bidding Document (SBD)
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Contents
Section I: Notice Inviting Tender (NIT) ....................................................................................... Section II: General Instructions to Tenderers (GIT) ..................................................................
Part I: General Instructions Applicable to all Types of Tenders .......................................... Part II: Additional General Instructions Applicable to Specific Types of Tenders: ............ Section III: Special Instructions to Tenderers (SIT) .................................................................. Section IV: General Conditions of Contract (GCC) ................................................................... Section V: Special Conditions of Contract (SCC) ..................................................................... Section VI: List of Requirements ............................................................................................... Section VII: Technical Specifications ........................................................................................ Section VIII: Quality Control Requirements .............................................................................. Section IX: Qualification/ Eligibility Criteria .............................................................................. Section X: Tender Form .............................................................................................................. Section XI: Price Schedule ......................................................................................................... Section XII: Questionnaire .......................................................................................................... Section XIII: Bank Guarantee Form for EMD ............................................................................. Section XIV: Manufacturer’s Authorization Form ..................................................................... Section XV: Bank Guarantee Form for Performance Security ................................................. Section XVI: Contract Form ........................................................................................................ Section XVII: Letter of Authority for attending a Bid Opening ................................................. Section XVIII: Shipping Arrangements for Liner Cargoes ........................................................ A: In Respect Of C&F Cif Turnkey/F.O.R. Contracts For Import B: In Respect Of F.O.B./F.A.S Contracts For Imports........................................................... SECTION XIX: Proforma of Bills for Payments ......................................................................... SECTION XX: Pre-bid/Pre-Contract Integrity Pact .........................................

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SECTION -1 NOTICE INVITING TENDER (NIT)

INDIA GOVERNMENT MINT

(A Unit of Security Printing & Minting Corporation of India Limited)

(Wholly owned by Government of India)

(A Mini Ratna Category – I CPSE)

D-2, SECTOR-1, NOIDA-201301 (U.P.)

Phone : 0120-4783113

Fax No.0120-2537609

e-mail :[email protected]

Website : www.spmcil.com

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No. NM/220/I/21/2013-PUR

Date :30.11.2013

Sealed tenders are invited from eligible and qualified tenderers for supply of following goods & services:

Schedule No. 1

Brief Description of Goods/ services
10/- Bi-Metallic Composite Coin Blanks as per tender specification

Quantity unit)

(with

2486.47 (322.5 Pieces)

MT Million

Earnest Money
1,91,13,300/- (Rupees One Crore Ninety one Lakh thirteen Thousand three hundred only)
US $ 303578 (US Dollar three lakh three thousand five hundred seventy eight Only)

Remarks

Type Of Tender (Two Bid/ PQB/ Development/ Indigenization/ Disposal Security Item etc.) Dates of sale of tender documents:

EOI/ RC/ of Scrap/

Price of the Tender Document

Place of sale of tender documents

Last date for receipt of queries for pre-bid conference

Closing date and time for receipt of tenders

Place of receipt of tenders

Time and date of opening of tenders

Place of opening of tenders Nominated Person/ Designation to Receive Bulky Tenders (Clause 21.21.1 of GIT)

International Competitive Bidding in Three Bid system viz. Pre-Qualifying Bid, TechnoCommercial Bid & Financial Bid. From 30.11.2013 during office hours
5500.00 (US$ 87)
India Government Mint, Noida
12.12.2013 upto 3:00 P.M.
30.12.2013 at 3:00 P.M.
India Government Mint, Noida
1) 30.12.2013 at 03.30 P.M. for PQB
2) For Techno-Commercial Bid :- will be intimated later on to those who qualify in PQB. 3) For Price Bid :- will be intimated later on only to those whose Techno-Commercial Bid is accepted. India Government Mint, Noida
Yesh Pal Singh Manager(Technical) & Chief Purchase & Store Officer India Government Mint, Noida

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1. Interested tenderers may obtain further information about this requirement from the above office selling the documents. They may also visit our website mentioned above for further details.
2. Tender documents may be purchased on payment of non-refundable fee of 5500/-.(Rupees Five
Thousand Five Hundred Only) or US$ 87 (US Dollar Eighty seven only) per set in the form of account
payee demand draft/ cashier’s cheque/ certified cheque, drawn on a scheduled commercial bank in India, in favour of General Manager, India Government Mint, Noida payable at Noida. 3. EMD in the form of account payee Demand Draft/Bankers Cheque/ Fixed Deposit Receipt/Bank Guarantee in favour of the General Manager, India Government Mint, Noida is to be furnished along-with PQB. In case of Bank Guarantee, the same is to be provided from/confirmed by any Scheduled Commercial bank in India otherwise the tender will not be considered and will be liable to be rejected. 4. If requested, the tender documents will be mailed by registered post/ speed post to the domestic tenderers and by international air-mail to the foreign tenderers, for which extra expenditure per set will be
500/- for domestic tenderer and US$ 50 for foreign tenderer. The tenderer is to add the applicable postage cost in the non-refundable fee mentioned in Para 3 above.
5. Tenderer may also download the tender documents from the web site http://igmnoida.spmcil.com and www.spmcil.com and submit its tender by utilizing the downloaded document, along with the
required non-refundable fee as mentioned in Para 3 above. 6. Tenderers shall ensure that their tenders, duly sealed and signed, complete in all respects as per
instructions contained in the Tender Documents, are dropped in the tender box located at the address given below on or before the closing date and time indicated in the Para 1 above, failing which the tenders will be treated as late and rejected. 7. In the event of any of the above mentioned dates being declared as a holiday/ closed day for the purchase organisation, the tenders will be sold/ received/ opened on the next working day at the appointed time. 8. The tender documents are not transferable. 9. Tenderers have to quote for minimum 25% of the total tender quantity failing which offer will not be considered and bid will be summarily rejected. 10. Price Preference to SSI units registered with NSIC will not be considered. 11. Offers received from any bidder shall be summarily rejected on National Security considerations without any intimation to the bidder. 12. The delivery period and eligibility are essential conditions of this tender. 13. The terms and conditions of Standard Bidding Document will be applicable for this tender. 14. All rules, regulations, orders and instructions issued by the SPMCIL from time to time relating to procurement as intended shall be applicable. 15. The prospective bidders interested to participate in supplying 10 Bi-metallic Coin Blanks are requested to attend a pre-bid conference for clarification on technical specifications of the tenders, on a later date at

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the Office of the General Manager, India Government Mint, Noida The queries of pre-bid meeting must reach the General Manager, India Government Mint, Noida by 12.12.2013 at 3.00 pm 16. No Conditional Tender shall be accepted. 17. Adoption of Pre –Bid / Pre- Contract Integrity Pact separately attached herewith (Ref: Section XX, Total Pages-6). SPMCIL has appointed following independent external monitors:
(i) Sh. Y. Purushothama Rao, 18-B, Pocket-A, Kondli, SFS Mayur Vihar, Phase-III, Delhi-110096 (ii) Dr. Ketan K. Gokhale, Flat No.1, Geetanjali Apartment, 59, Ideal Colony, Kothrud, Pune- 411038
Chief Purchase and Store Officer For General Manager
India Government Mint, D-2, Sector -1,
NOIDA - 201 301 UP

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Section II: General Instructions to Tenderer (GIT)
Part I: General Instructions Applicable to all Types of Tenders

A

PREAMBLE

1.

Introduction

1.1 Definitions and abbreviations, which have been used in these documents, shall have the meanings as indicated in GCC.

1.2 For sake of convenience, whole of this Standard Bidding Document (including all sections) is written in reference to Procurement of Goods Tenders. However this SBD would be utilized for all types of Tenders e.g. EOI, PQB, Rate Contract, Tenders involving Samples, Sale/ Disposal of Scrap Material and Development/ Indigenization etc. Procurement of Services etc. Therefore the construction of all clauses are to be interpreted in the context of particular type of tender beyond the letter of the clause, read with the additional clauses for the specific type of tenders in Part II GIT/ GCC.

1.3 These tender documents have been issued for the requirements mentioned in Section –VI - “List of Requirements”, which also indicates, inter-alia, the required delivery schedule and terms & place (i.e. destination) of delivery.

1.4 This section (Section II - “General Instruction Tenderers” - GIT) provides the relevant information as well as instructions to assist the prospective tenderers in preparation and submission of tenders. It also includes the mode and procedure to be adopted for receipt and opening as well as scrutiny and evaluation of tenders and subsequent placement of contract. With this limited objective, GIT is not intended to be complete by itself and the rest of this document - SIT, GCC and SCC in particular may also be thoroughly studied before filling up the Tender Document. There would be certain topics covered in GIT/SIT as well as in GCC/ SCC from different perspectives. In case of any conflict between these, provisions of GCC/ SCC would prevail.

1.5 The tenderers shall also read the Special Instructions to Tenderers (SIT) related to this purchase, as contained in Section III of these documents and follow the same accordingly. Whenever there is a conflict between the GIT and the SIT, the provisions contained in the SIT shall prevail over those in the GIT.

2.

Language of Tender

The tender submitted by the tenderer and all subsequent correspondence and documents relating to the tender exchanged between the tenderer and India Government Mint, Noida, shall be written in the Hindi or English language, unless otherwise specified in the Tender. However, the language of any printed literature furnished by the tenderer in connection with its tender may

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be written in any other language provided the same is accompanied by Hindi or English translation. For purposes of interpretation of the tender, the English translation shall prevail.

3.

Eligible Tenderers

This invitation for tenders is open to all suppliers who fulfill the eligibility criteria specified in these documents. Please refer to Section IX: Qualification / Eligibility Criteria

4.

Eligible Goods and Services

All goods and related services to be supplied under the contract shall have their origin in India or other countries, subject to any restriction imposed in this regard in Section III (SIT). The term
“origin” used in this clause means the place where the goods are mined, grown, produced, or manufactured or from where the related services are arranged and supplied.

5.

Tendering Expense

The tenderer shall bear all costs and expenditure incurred and/ or to be incurred by it in connection with its tender including preparation, mailing and submission of its tender and for subsequent processing the same. India Government Mint, Noida will, in no case be responsible or liable for any such cost, expenditure etc regardless of the conduct or outcome of the tendering process.

B

TENDER DOCUMENTS

6.

Content of Tender Documents

6.1 The tender documents includes:

1.

Section I - Notice Inviting Tender (NIT)

2.

Section II - General Instructions to Tenderers (GIT)

3.

Section III - Special Instructions to Tenderers (SIT)

4.

Section IV -General Conditions of Contract (GCC)

5.

Section V - Special Conditions of Contract (SCC)

6.

Section VI - List of Requirements

7.

Section VII - Technical Specifications

8.

Section VIII - Quality Control Requirements

9.

Section IX – Qualification/ Eligibility Criteria

10. Section X - Tender Form

11. Section XI - Price Schedule

12. Section XII - Questionnaire

13. Section XIII - Bank Guarantee Form for EMD

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14. Section XIV - Manufacturer’s Authorization Form 15. Section XV - Bank Guarantee Form for Performance Security 16. Section XVI - Contract Form 17. Section XVII: Letter of Authority for attending a Bid Opening 18. Section XVIII: Shipping Arrangements for Liner Cargoes 19. Section XIX: Performa of Bills for Payments 20. SECTION XX: Pre-bid/Pre-Contract Integrity Pact

6.2 The relevant details of the required goods and services, the terms, conditions and procedure for tendering, tender evaluation, placement of contract, the applicable contract terms and, also, the standard formats to be used for this purpose are incorporated in the above-mentioned documents. The interested tenderers before formulating the tender and submitting the same to India Government Mint, Noida, should read and examine all the terms, conditions, instructions etc. contained in the tender documents. Failure to provide and/ or comply with the required information, instructions etc. incorporated in these tender documents may result in rejection of its tender.

7.

Amendments to Tender Documents

7.1 At any time prior to the deadline for submission of tenders, India Government Mint, Noida may, for any reason deemed fit by it, modify the tender documents by issuing suitable amendment(s) to it.
7.2 Such an amendment will be notified in writing by registered/ speed post or by fax/ telex/ e-mail, followed by copy of the same by suitable recorded post to all prospective tenderers, which have received the tender documents and will be binding on them.
7.3 In order to provide reasonable time to the prospective tenderers to take necessary action in preparing their tenders as per the amendment, India Government Mint, Noida may, at its discretion extend the deadline for the submission of tenders and other allied time frames, which are linked with that deadline.

8.

Pre-Bid conference

If found necessary, a pre bid conference may be stipulated in the SIT, for clarification/ amendment to Technical specifications/techno-commercial conditions in two bid tender.

9.

Clarification of Tender Documents

A Tenderer requiring any clarification or elucidation on any issue of the tender documents may take up the same with India Government Mint, Noida in writing or by fax / e-mail/ telex. India Government Mint, Noida will respond in writing to such request provided the same is received by

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India Government Mint, Noida not later than twenty one days (unless otherwise specified in the SIT) prior to the prescribed date of submission of tender. Copies of the query and clarification shall be sent to all prospective bidders who have received the bidding documents.

C

PREPARATION OF TENDERS

10.

Documents Comprising the Tender

10.1 The tender to be submitted by Tenderer shall contain the following documents, duly filled in, as required:
a) Tender Form and Price Schedule along with list of deviations (ref Clause 19.4) from the clauses of this SBD, if any.
b) Documentary evidence, as necessary in terms of GIT clauses 3 and 16 establishing that the tenderer is eligible to submit the tender and, also, qualified to perform the contract if its tender is accepted.
c) Documents and relevant details to establish in accordance with GIT clause 17 that the goods and the allied services to be supplied by the tenderer conform to the requirement of the tender documents along with list of deviations if any (ref clause 17.3 of GIT).
d) Earnest money furnished in accordance with GIT clause 18.1 alternatively, documentary evidence as per GIT clause 18.2 for claiming exemption from payment of earnest money. and
e) Questionnaire as per Section XII. f) Manufacturer's Authorization Form (ref Section XIV), if applicable
NB: The tenderers may also enclose in their tenders, technical literature and other documents as and if considered necessary by them.

10.2 A tender, that does not fulfil any of the above requirements and/ or gives evasive information/ reply against any such requirement, shall be liable to be ignored and rejected.
10.3 Tender sent by fax/email/ telex/ cable shall be ignored.
11. Tender currencies
11.1 Unless otherwise specified, the tenderer shall quote only in Indian rupees. 11.2 Where the tender condition specifies acceptance of quotations in different currencies, then, for
domestic goods, prices shall be quoted in Indian rupees only and for imported goods, prices shall be quoted either in Indian rupees or in the currency stipulated in the SIT, mentioning, inter-alia, the exchange rate adopted for converting foreign currency into Indian Rupees. As regards price(s) for allied services, if any required with the goods, the same shall be quoted in Indian Rupees if such services are to be performed / undertaken in India. Commission for Indian Agent,

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if any and if payable shall be indicated in the space provided for in the price schedule and quoted in Indian Rupees only. 11.3 Tenders, where prices are quoted in any other way shall be treated as unresponsive and rejected.
12. Tender Prices
12.1 The Tenderer shall indicate on the Price Schedule provided under Section XI all the specified components of prices shown therein including the unit prices and total tender prices of the goods and services it proposes to supply against the requirement. All the columns shown in the price schedule should be filled up as required. If any column does not apply to a tenderer, same should be clarified accordingly by the tenderer.
12.2 If there is more than one schedule in the List of Requirements, the tenderer has the option to submit its quotation for any one or more schedules and, also, to offer special discount for combined schedules. However, while quoting for a schedule, the tenderer shall quote for the complete requirement of goods and services as specified in that particular schedule.
12.3 The quoted prices for goods offered from within India and that for goods offered from abroad are to be indicated separately in the applicable Price Schedules attached under Section XI.
12.4 While filling up the columns of the price schedule, the following aspects should be noted for compliance:
12.5 For goods offered from within India, the prices in the corresponding price schedule shall be entered separately in the following manner: a) The price of the goods, quoted ex-factory, ex-showroom, ex-warehouse or off-the-shelf, as applicable, including all taxes and duties like sales tax, VAT, custom duty, excise duty etc. already paid or payable on the components and raw material used in the manufacture or assembly of the goods quoted ex-factory etc or on the previously imported goods of foreign origin quoted ex-showroom etc. b) Any sales or other taxes and any duties including excise duty, which will be payable on the goods in India if the contract is awarded. c) Charges towards inland transportation, insurance and other local costs incidental to delivery of the goods to their final destination as specified in the List of Requirements and d) The price of incidental services, as and if mentioned in List of Requirements.
12.6 For goods offered from abroad, the prices in the corresponding price schedule shall be entered separately in the following manner:
a) The price of goods quoted FAS / FOB port of shipment, CIF port of entry in India or CIF specified place of destination in India as indicated in the List of Requirements.

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Standard Bidding Document (SBD) TENDER DOCUMENTS FOR