Chico State Enterprises Announcements Thursday, April 14, 2022

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Chico State Enterprises Announcements Thursday, April 14, 2022
Service Delays in CSE Accounts Payable and Sponsored Contracts

CSE Accounts Payable
CSE Accounts Payable is responsible for the processing of check requests, foreign travel requests, insurance requests, purchase orders/vendor contracts, P-Cards, and CSE vehicle requests. The unit is currently undergoing staffing transitions due to turnover and new hires. At the same time, as various campus units resume their pre-pandemic level of activities, the volume of transactions has increased significantly, particularly for travel requests, events and hospitality expenditures. All of the above combined is resulting in delays in service delivery and increased processing time.

We anticipate that the current processing slowdown will continue for the next 1-2 months, and gradually improve from there. To assist projects with planning, the table below lists the most frequent transaction requests and the anticipated processing time to complete.

Transaction Check Requests CSE Vehicle Requests Foreign Travel Requests New P-Card Requests P-Card Training Purchase Order Requests Request for Procurement Vendor Agreements

Estimated Processing Time 10-12 business days No delays Submit 45 days in advance with proper approvals 10 business days once/month, if needed; dates TBA 10-15 business days 5-7 business days 10-15 business days, or varies based on complexity

Additionally, to help keep Accounts Payable incoming requests moving more efficiently, please send requests with fully completed documentation to the appropriate CSE AP inbox:

[email protected] - Requests for procurement approval, i.e., Competitive Bid forms • [email protected] - Agreements and contracts for services, i.e., purchases with terms
and conditions such as consulting services, speaking engagements, venue rentals • [email protected] - General AP questions • [email protected] - Purchase order requests including POs for reimbursed time • [email protected] - P-card requests, temporary limit increases, and month-end statements • [email protected] - Check requests for UF projects starting with 1 through 4 • [email protected] - Check requests for CSE projects starting with 5 through 8 or JL • [email protected] - Check requests for Sponsored Projects starting with SP • [email protected] - Check requests for University Farm projects only • [email protected] - Requests for Enterprise Rent A Car

If you need assistance in tracking a transaction, please do not hesitate to contact Vance Kelly directly at Ext. 6362, or preferably by email @ [email protected]
CSE Sponsored Contract/Agreements
In the area of Sponsored Contract/Agreements, the volume and complexity of contracting requests has increased significantly in the past several months. An additional contracts officer recruitment is underway, however some delay in turnaround time is expected. To assist projects with planning, our current estimate is that, upon award notification, the Contracts team will contact the PI or Project Director within 5 business days and can provide specific information and/or identify concerns about the agreement at that time. If you are not already working with a Contracts Officer, feel free to submit general questions to [email protected]
Thank you in advance for your patience as we work through these transitions.

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Chico State Enterprises Announcements Thursday, April 14, 2022