POLICY STATEMENT Timesheet Completion


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POLICY STATEMENT

Policy Name
Policy #
Policy Sponsor Policy Approved by Procedures Approved by

Timesheet Completion
412 Associate Vice-President Financial Services
President and CEO
CFO & Vice-President, Administrative Services

Category
Previous Revision Date Issue or Revision Date
Review Date

Finance October 2, 2014 June 4, 2020 June 2025

See the related PROCEDURES.

PURPOSE The purpose of this policy is to outline the requirements of employees to accurately fill out their timesheets.
GUIDING PRINCIPLES 1. Timesheets serve as the basis to pay employees. They verify time worked and any leaves used, and
provide the basis to grant employees benefits as appropriate. This policy outlines the requirement of employees to accurately and promptly record their time worked and any leave used on their timesheets. It also sets out the requirements for supervisors reviewing and verifying timesheets.
POLICY 1. Employees are required to submit electronic timesheets in accordance with the pay run schedules and
submission deadlines established by Payroll Systems and Services.
2. An employee’s timesheet must accurately reflect all of their time in the pay period, including any absences from their regular work schedule. An intentional misrepresentation of hours worked constitutes fraud in accordance with Policy 405 Fraud and Prevention and Reporting.
3. As per Policy 504-b Management Authorities Grid, an employee’s timesheet must be reviewed and verified by the employee’s supervisor. Each supervisor is responsible for ensuring their employees comply with all policies and procedures governing absences from work. The supervisor is expected to be alert for any signs of leave abuse.
4. Failure to comply with this policy may result in disciplinary action up to and including termination of employment.

Current Issue Date: June 4, 2020

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RELATED POLICIES/DOCUMENTS

504-b 405 703

Management Authorities Grid Fraud Prevention and Reporting Code of Conduct

The Academic Collective Bargaining Agreement The Professional Services Collective Bargaining Agreement

See the related procedures for instruction manuals, pay run schedules and timesheet deadlines.
APPLICABLE LEGISLATION OR REGULATIONS The Saskatchewan Labour Standards Act and Regulation The Income Tax Act – Canada Revenue Agency

Current Issue Date: June 4, 2020

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POLICY STATEMENT Timesheet Completion